[Oceania-Board] FOSS4G 2025 Auckland Letter of Intent

[Alex Leith]

Hey John

I think the involvement of OO is required, and it’s a good point that we
should pull that out and make it explicit.

I’d expect that OO is the hosting entity, and would receive and disburse
money. Normally, the host org retains something like 20% of the surplus,
with the rest going back to OSGeo.

Other support expected would be things like TGP expertise, probably
governance-level oversight, similar to our regional events, and so on.

Cheers,

*Alex Leith*
m: +61 419 189 050
https://auspatious.com


On Mon, 5 Feb 2024 at 9:00 am, John Bryant <johnwbryant at gmail.com> wrote:

> So, for now, given the short time frame, is it enough for OSGeo Oceania to
> say "We think this sounds like a good concept, and may or may not be
> directly involved"?
>
> I ask because if a deeper commitment is implied, we have work to do to
> understand the implications. If not, it seems like a simpler discussion.
>
> Cheers
> John
>
> On Mon, 5 Feb 2024 at 05:36, Alex Leith <alexgleith at gmail.com> wrote:
>
>> Hi Simon and John
>>
>> Thanks for putting it together, Simon.
>>
>> I think a staged endorsement is a good approach, John. For now, it would
>> be great for the organising committee to have some kind of endorsement of
>> the concept and broad strokes of the plan. There'll be gates later, where
>> there's more detail on things such as financials, whether or not to use a
>> PCO (has advantages like probably not needing a NZ entity to receive money)
>> and how big to aim.
>>
>> Anyhow, it would be good to get more thoughts from the rest of the Board
>> as well as anyone in the broader OO community.
>>
>> Cheers,
>>
>> On Sat, 3 Feb 2024 at 14:22, John Bryant via Oceania-Board <
>> oceania-board at lists.osgeo.org> wrote:
>>
>>> Thanks Simon, well done to you and the rest of the group on pulling this
>>> together quickly.
>>>
>>> Given we have a pretty short time frame, the board needs to work its way
>>> through this fairly quickly, hopefully with some discussion before the
>>> board meeting this Friday.
>>>
>>> To help us frame up the discussion, can you give us your thoughts on
>>> what it means for OSGeo Oceania to endorse this proposal? Do you need any
>>> specific commitments? It could be quite easy to give a general "yes, this
>>> sounds nice, good luck" but I presume you're hoping for more than that :)
>>>
>>> I imagine we could look at a staged endorsement, ie. a general one for
>>> the LOI deadline of the 15th and a more in-depth commitment by the 3 May
>>> deadline for the full proposal.
>>>
>>> What do you think? What specific commitments do you think you'll
>>> want/need now and later?
>>>
>>> Cheers
>>> John
>>>
>>> On Mon, 29 Jan 2024 at 09:24, Simon Nitz via Oceania-Board <
>>> oceania-board at lists.osgeo.org> wrote:
>>>
>>>> Hi All
>>>>
>>>> On behalf of the Local Organising Committee, below are links to a
>>>> “Letter of Intent” and “draft budget” for hosting the global FOSS4G
>>>> Conference 2025 in Auckland.
>>>>
>>>> The OSGEO conference committee have set a due date of 15 February 2024
>>>> for letters of Intent for the FOSS4G Conference 2025.
>>>>
>>>> We would be looking for the OSGEO Oceania board to review and endorse
>>>> prior to that date.
>>>>
>>>>
>>>>
>>>> FOSS4G 2025 Auckland Letter of Intent
>>>>
>>>>
>>>> https://docs.google.com/document/d/1V1jvFRYkl2nPqEGXBBnq7X3RqIvzh_qERln29dlTlKA/edit?usp=drive_link
>>>>
>>>>
>>>>
>>>> Draft budget (to be further refined if we make it through to the full
>>>> proposal stage)
>>>>
>>>>
>>>> https://docs.google.com/spreadsheets/d/1EOQyFYqBnyoC32WyvJY6wMkBTbl0L2btx0TQE3Sl7is/edit?usp=drive_link
>>>>
>>>>
>>>>
>>>> Let me know if you have any questions or if you need edit rights to the
>>>> documents or the Google Drive folder at
>>>> https://drive.google.com/drive/folders/0AAYlI6c7YHbnUk9PVA
>>>>
>>>>
>>>>
>>>> Cheers
>>>>
>>>> Simon
>>>>
>>>> *Simon Nitz | GIS Lead*
>>>> P: +64 349 3052 | M: +64
>>>> www.whanganui.govt.nz
>>>> *Whanganui District Council | | | Whanganui *
>>>>
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>>
>>
>> --
>> *Alex Leith*
>> m: +61 419 189 050
>> https://auspatious.com
>>
>
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