[Oceania-Board] FOSS4G 2025 Sponsorship Process

[Martin Tomko]

Is this for OSGeo Oceania or FOSS4G 2025?

Thanks,
Martin

Sent from a mobile device, apologies for typos.
________________________________
From: Oceania-Board <oceania-board-bounces at lists.osgeo.org> on behalf of Alex Leith via Oceania-Board <oceania-board at lists.osgeo.org>
Sent: Thursday, 27 February 2025 14:10:47
To: Emma Hain <emmahain at gmail.com>
Cc: OSGeo Oceania Board <oceania-board at lists.osgeo.org>
Subject: Re: [Oceania-Board] FOSS4G 2025 Sponsorship Process

Sure thing. Done.

On Thu, 27 Feb 2025 at 13:34, Emma Hain <emmahain at gmail.com<mailto:emmahain at gmail.com>> wrote:
Is it possible to make this document open for comment?
 Guidelines for Sponsors<https://docs.google.com/document/d/123zYKb9Ksqlb7TFU985w1oTtVoq_E8Ogr-_4vt2Nn-4/edit>.

On Thu, Feb 27, 2025 at 12:09 PM Alex Leith via Oceania-Board <oceania-board at lists.osgeo.org<mailto:oceania-board at lists.osgeo.org>> wrote:
Hi Board Members

The conference committee has agreed on a process for onboarding sponsors, outlined below and in the document linked here: https://docs.google.com/document/d/1PJzY3AqzBG6m84vcnS1I_IqmocZaPBhTECrKg-b_iXE/edit<https://docs.google.com/document/d/1PJzY3AqzBG6m84vcnS1I_IqmocZaPBhTECrKg-b_iXE/edit>

We'd like the Board to endorse this process before we start the process of bringing on our first sponsors, so a prompt response is appreciated. I'll start a loomio, but we can discuss if needed too, I'd be happy to set up a time.

Kind regards,

Alex


Sponsorship Process

This document defines the process around which sponsorship will be sought, approved and committed.

  1.  Sponsors will be contacted directly using a CRM that is managed by the sponsorship lead or via routine emails to the mailing list. Sponsors will also be able to find out about sponsorship opportunities on the website and via directly accessing the prospectus<https://drive.google.com/file/d/1eD39UmTijPJju1mvjlVVrJbQNoauN2FL/view?usp=drive_link>.

  2.  When a sponsor offers sponsorship, the sponsorship lead will flag this to committee members on Slack and via email.

  3.  Committee members will have one week to raise concerns, and if there are any concerns that are not able to be resolved, the sponsorship proposal will go to the OSGeo Oceania Board to make a determination on whether or not the sponsorship will proceed. The OO Board decision will be final.

  4.  Once sponsorship is agreed, the letter of agreement<https://docs.google.com/document/d/1lT0xsCb0N8OmSl5Imr6FFensDipJCPi6B4fG1-xgUlw/edit?tab=t.0#heading=h.93lyuro70s2u> will be emailed by the sponsorship chair.

  5.  Once the letter of agreement has been responded to, the PCO will invoice the sponsor.

  6.  Once the sponsor has paid, their logo will be added to the website and they can be recognised appropriately as a sponsor..

--
Alex Leith
m: +61 419 189 050
https://auspatious.com<https://auspatious.com>
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--
Alex Leith
m: +61 419 189 050
https://auspatious.com<https://auspatious.com>
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