[Oceania-Board] FOSS4G 2025 Sponsorship Process

[Alex Leith]

Sure thing. Done.

On Thu, 27 Feb 2025 at 13:34, Emma Hain <emmahain at gmail.com> wrote:

> Is it possible to make this document open for comment?
>  Guidelines for Sponsors
> <https://docs.google.com/document/d/123zYKb9Ksqlb7TFU985w1oTtVoq_E8Ogr-_4vt2Nn-4/edit>
> .
>
> On Thu, Feb 27, 2025 at 12:09 PM Alex Leith via Oceania-Board <
> oceania-board at lists.osgeo.org> wrote:
>
>> Hi Board Members
>>
>> The conference committee has agreed on a process for onboarding sponsors,
>> outlined below and in the document linked here:
>> https://docs.google.com/document/d/1PJzY3AqzBG6m84vcnS1I_IqmocZaPBhTECrKg-b_iXE/edit
>>
>> We'd like the Board to endorse this process before we start the process
>> of bringing on our first sponsors, so a prompt response is appreciated.
>> I'll start a loomio, but we can discuss if needed too, I'd be happy to set
>> up a time.
>>
>> Kind regards,
>>
>> Alex
>>
>> Sponsorship Process
>>
>> This document defines the process around which sponsorship will be
>> sought, approved and committed.
>>
>>    1.
>>
>>    Sponsors will be contacted directly using a CRM that is managed by
>>    the sponsorship lead or via routine emails to the mailing list. Sponsors
>>    will also be able to find out about sponsorship opportunities on the
>>    website and via directly accessing the prospectus
>>    <https://drive.google.com/file/d/1eD39UmTijPJju1mvjlVVrJbQNoauN2FL/view?usp=drive_link>
>>    .
>>    2.
>>
>>    When a sponsor offers sponsorship, the sponsorship lead will flag
>>    this to committee members on Slack and via email.
>>    3.
>>
>>    Committee members will have one week to raise concerns, and if there
>>    are any concerns that are not able to be resolved, the sponsorship proposal
>>    will go to the OSGeo Oceania Board to make a determination on whether or
>>    not the sponsorship will proceed. The OO Board decision will be final.
>>    4.
>>
>>    Once sponsorship is agreed, the letter of agreement
>>    <https://docs.google.com/document/d/1lT0xsCb0N8OmSl5Imr6FFensDipJCPi6B4fG1-xgUlw/edit?tab=t.0#heading=h.93lyuro70s2u>
>>    will be emailed by the sponsorship chair.
>>    5.
>>
>>    Once the letter of agreement has been responded to, the PCO will
>>    invoice the sponsor.
>>    6.
>>
>>    Once the sponsor has paid, their logo will be added to the website
>>    and they can be recognised appropriately as a sponsor..
>>
>>
>> --
>> *Alex Leith*
>> m: +61 419 189 050
>> https://auspatious.com
>> _______________________________________________
>> Oceania-Board mailing list
>> Oceania-Board at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>
>

-- 
*Alex Leith*
m: +61 419 189 050
https://auspatious.com
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