[Oceania-Board] FOSS4G 2025 Sponsorship Process

[Emma Hain]

Is it possible to make this document open for comment?
 Guidelines for Sponsors
<https://docs.google.com/document/d/123zYKb9Ksqlb7TFU985w1oTtVoq_E8Ogr-_4vt2Nn-4/edit>
.

On Thu, Feb 27, 2025 at 12:09 PM Alex Leith via Oceania-Board <
oceania-board at lists.osgeo.org> wrote:

> Hi Board Members
>
> The conference committee has agreed on a process for onboarding sponsors,
> outlined below and in the document linked here:
> https://docs.google.com/document/d/1PJzY3AqzBG6m84vcnS1I_IqmocZaPBhTECrKg-b_iXE/edit
>
> We'd like the Board to endorse this process before we start the process of
> bringing on our first sponsors, so a prompt response is appreciated. I'll
> start a loomio, but we can discuss if needed too, I'd be happy to set up a
> time.
>
> Kind regards,
>
> Alex
>
> Sponsorship Process
>
> This document defines the process around which sponsorship will be sought,
> approved and committed.
>
>    1.
>
>    Sponsors will be contacted directly using a CRM that is managed by the
>    sponsorship lead or via routine emails to the mailing list. Sponsors will
>    also be able to find out about sponsorship opportunities on the website and
>    via directly accessing the prospectus
>    <https://drive.google.com/file/d/1eD39UmTijPJju1mvjlVVrJbQNoauN2FL/view?usp=drive_link>
>    .
>    2.
>
>    When a sponsor offers sponsorship, the sponsorship lead will flag this
>    to committee members on Slack and via email.
>    3.
>
>    Committee members will have one week to raise concerns, and if there
>    are any concerns that are not able to be resolved, the sponsorship proposal
>    will go to the OSGeo Oceania Board to make a determination on whether or
>    not the sponsorship will proceed. The OO Board decision will be final.
>    4.
>
>    Once sponsorship is agreed, the letter of agreement
>    <https://docs.google.com/document/d/1lT0xsCb0N8OmSl5Imr6FFensDipJCPi6B4fG1-xgUlw/edit?tab=t.0#heading=h.93lyuro70s2u>
>    will be emailed by the sponsorship chair.
>    5.
>
>    Once the letter of agreement has been responded to, the PCO will
>    invoice the sponsor.
>    6.
>
>    Once the sponsor has paid, their logo will be added to the website and
>    they can be recognised appropriately as a sponsor..
>
>
> --
> *Alex Leith*
> m: +61 419 189 050
> https://auspatious.com
> _______________________________________________
> Oceania-Board mailing list
> Oceania-Board at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/oceania-board
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.osgeo.org/pipermail/oceania-board/attachments/20250227/12038f6e/attachment.htm>