[Oceania-Board] FOSS4G 2025 Sponsorship Process

[Alex Leith]

Hi Board Members

The conference committee has agreed on a process for onboarding sponsors,
outlined below and in the document linked here:
https://docs.google.com/document/d/1PJzY3AqzBG6m84vcnS1I_IqmocZaPBhTECrKg-b_iXE/edit

We'd like the Board to endorse this process before we start the process of
bringing on our first sponsors, so a prompt response is appreciated. I'll
start a loomio, but we can discuss if needed too, I'd be happy to set up a
time.

Kind regards,

Alex

Sponsorship Process

This document defines the process around which sponsorship will be sought,
approved and committed.

   1.

   Sponsors will be contacted directly using a CRM that is managed by the
   sponsorship lead or via routine emails to the mailing list. Sponsors will
   also be able to find out about sponsorship opportunities on the website and
   via directly accessing the prospectus
   <https://drive.google.com/file/d/1eD39UmTijPJju1mvjlVVrJbQNoauN2FL/view?usp=drive_link>
   .
   2.

   When a sponsor offers sponsorship, the sponsorship lead will flag this
   to committee members on Slack and via email.
   3.

   Committee members will have one week to raise concerns, and if there are
   any concerns that are not able to be resolved, the sponsorship proposal
   will go to the OSGeo Oceania Board to make a determination on whether or
   not the sponsorship will proceed. The OO Board decision will be final.
   4.

   Once sponsorship is agreed, the letter of agreement
   <https://docs.google.com/document/d/1lT0xsCb0N8OmSl5Imr6FFensDipJCPi6B4fG1-xgUlw/edit?tab=t.0#heading=h.93lyuro70s2u>
   will be emailed by the sponsorship chair.
   5.

   Once the letter of agreement has been responded to, the PCO will invoice
   the sponsor.
   6.

   Once the sponsor has paid, their logo will be added to the website and
   they can be recognised appropriately as a sponsor..


-- 
*Alex Leith*
m: +61 419 189 050
https://auspatious.com
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