[OSGeo Oceania] Board - sharing budget doc

[Bruce Bannerman]

Hi John,

For FOSS4G-2009 we used a Professional Conference Organising (PCO) company to help us put the event together.

This proved to be very helpful to the LOC in getting the event organised and run smoothly.

I would recommend this approach in future events as it reduces the event risk and the LOC volunteer load considerably.

There are of course costs involved...

I don’t know if this factor is included in the information that you have below.

I do know that PCO treat their budgets as intellectual property that must be protected. Therefore, this is a situation where we need to be careful with what is made public.

In addition, if PCO costs are not included in the budget info below, making the budget public may also be detrimental to us obtaining a suitable competitive quote should we decide to use a PCO later.

Therefore, I recommend not making this specific information publicly available.

By all means use a process that makes the budget info available to registered potential bidders via other means.

My 2c.

Kind regards,

Bruce


> On 20 Aug 2019, at 17:18, John Bryant <johnwbryant at gmail.com> wrote:
> 
> Hi OO board,
> 
> I think it would be helpful for those considering a proposal for 2020 to have access to the 2018 budget. I've prepared a redacted version that removes transaction data, and any specific references to people or companies, in the interest of privacy. But I still think it contains a wealth of useful information to future event organisers.
> 
> You can see this version here (login required): https://docs.google.com/spreadsheets/d/1vBpexZ4wTbpmQMENEePEj6SYWjqPbfNxOE_5EBAK9HY
> 
> Rather than provide it privately to those who ask, I'd rather open it up to the public... I see this as 1) more fair & transparent, and 2) significantly easier to manage. Do you see any issues with sharing this document with the public?
> 
> Cheers
> John
> _______________________________________________
> Oceania mailing list
> Oceania at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/oceania
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.osgeo.org/pipermail/oceania/attachments/20190820/42b0d2d8/attachment.html>