[OSGeo Oceania] Funding request - QGIS SIG

Wed Mar 3 18:47:03 PST 2021

We should start planning the next FY budget now, really.

And for the SIG, you could just pick a number, and break it down a little
to justify it. For the OSGeo OCeania budget it only needs to be a single
line for the QGIS SIG, and if the budget is approved, then I can just
reimburse immediately without us needing to go through approving each one!

On Thu, 4 Mar 2021 at 11:52, John Bryant <johnwbryant at gmail.com> wrote:

> Thanks Edoardo & board for the quick response! Will organise that today.
>
> Re: an annual budget - it's not something we've really considered, the
> original idea was to set up a mechanism for organisations in Oceania to
> provide financial support to the QGIS project, specifically for initiatives
> that might especially benefit this region. The SIG was put forward by OSGeo
> Oceania as the way to achieve this, so that's what we've done. WIll put
> some thought into it.
>
> Anyway, I'm not sure. Maybe. I have some concerns about creating more
> bureaucracy and the extra volunteer effort required, sometimes it feels
> like we have more policies and procedures than we can actually follow, as a
> small volunteer community. Doing it this way didn't seem like it was
> especially taxing on anyone's time. But on the other hand I do appreciate
> the value of spreading around the ability to make decisions.
>
> Does the board have a sense of timing for budget planning, as in: when
> would the QGIS SIG need to put in a budget proposal to have it included in
> next year's budget?
>
> Cheers
> John
>
> On Thu, 4 Mar 2021 at 06:41, Edoardo Neerhut <eneerhut at gmail.com> wrote:
>
>> Excellent points Greg & Alex. Agree with you both and I think having
>> funds allocated to SIG so that they can make these decisions independently
>> is a positive step forward. John, Andrew, Emma, how do you feel about
>> putting forward an annual budget? IMHO just a Google spreadsheet that
>> outlines the main expenditure and total required would be helpful.
>>
>> John, there are already 7 board votes in this case, and approval as
>> required in the Finance Policy so feel free to go ahead and purchase.
>>
>> On Wed, 3 Mar 2021 at 02:44, Alex Leith <alexgleith at gmail.com> wrote:
>>
>>> I'll go vote on Loomio, but my view is that we planned for this, and Ed,
>>> me, Jonah or Dione can approve it according to the policy
>>> https://drive.google.com/file/d/1WtJGVLfbaaQ7j8G6hI86FJgFNFAgEv9X/view
>>>
>>> Also in text:
>>>
>>> >Over $1,000 and in-budget or under $1,000 and unbudgeted: Treasurer,
>>> > Secretary, Deputy Chair or Chair
>>>
>>> Really, we have the money, it's budgeted, and it's reasonable so we
>>> should just make it happen!
>>>
>>> On Wed, 3 Mar 2021 at 20:58, Greg Lauer <gregory.lauer at gmail.com> wrote:
>>>
>>>> Great to see community proposal coming in!
>>>>
>>>> My only real comment is as follows:
>>>>
>>>> I am not sure the Board really needs vote on this type of small
>>>> expenditure. Rather than the SIG ask the Board for funds for
>>>> individual items (such as the printing of the stickers) I feel it would be
>>>> better for the the SIG to manage its own funding decisions internally
>>>> through what ever processes it sees fits. OSGeo Oceania can assist this
>>>> by making funds available as part of an annual budget for the SIG to
>>>> manage (I thought I did see this in the initial SIG drafts but I may be
>>>> mistaken).
>>>>
>>>> As the budget has already been set for 20/21 and includes $10,000 for Outreach
>>>> and community support (see
>>>>
>>>> https://docs.google.com/spreadsheets/d/1cbd3Rt5R688qrZ3eTCHxpRZ8HbII358_1UARf3m5qBs/edit#gid=0)
>>>> then I think all it really requires is that the QGIS SIG Chair submits
>>>> a request to OSGeo Oceania for 'Funding' and annual budget (say $2500?),
>>>> then the Board discusses and (hopefully) approves (as we have budget
>>>> allocated). The the QGIS SIG can then manage its own budget how it sees
>>>> fit, and in a timely matter, and in turn the OSGeo Board can focus large
>>>> strategic issues.
>>>>
>>>> I would like to think that the above could resolved in a similar time
>>>> period as in asking for $400.
>>>>
>>>> Greg.
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On 3/3/2021 3:20:44 PM, Edoardo Neerhut <eneerhut at gmail.com> wrote:
>>>> That's excellent. I have just put the proposal on Loomio
>>>> <https://www.loomio.org/d/TqDcwCga/aud-377-including-gst-for-1000-qgis-stickers>
>>>> so we can get you an answer soon.
>>>>
>>>> On Tue, 2 Mar 2021 at 20:48, John Bryant <johnwbryant at gmail.com> wrote:
>>>>
>>>>> Great, thanks! A quote just came in for AUD $377 including GST for
>>>>> 1000 stickers. Can we proceed based on that?
>>>>>
>>>>> On Wed, 3 Mar 2021 at 11:26, Edoardo Neerhut <eneerhut at gmail.com>
>>>>> wrote:
>>>>>
>>>>>> Hi John,
>>>>>>
>>>>>> Thanks for getting the ball rolling following the QGIS SIG charter
>>>>>> approval. This sounds like a great idea and I'd love to see the board
>>>>>> supporting more community proposals like this one.
>>>>>>
>>>>>> Perhaps we can wait for the quotes to come in and then put it to a
>>>>>> board vote on Loomio. I think technically it only requires 1 person to
>>>>>> approve as it is under $1,000, but it's probably good practice to vote on
>>>>>> proposals like this one.
>>>>>>
>>>>>> How do the rest of the board and community feel?
>>>>>>
>>>>>> Ed
>>>>>>
>>>>>> On Tue, 2 Mar 2021 at 18:22, John Bryant <johnwbryant at gmail.com>
>>>>>> wrote:
>>>>>>
>>>>>>> Hi OSGeo Oceania board, I have a small funding request on behalf of
>>>>>>> the newly-established QGIS Special Interest Group.
>>>>>>>
>>>>>>> We'd like to purchase QGIS stickers to be distributed at QGIS
>>>>>>> events, training sessions, etc around the region. The idea is that we'd
>>>>>>> make one large order, to take advantage of bulk discounts, and distribute
>>>>>>> them by post to anyone running a QGIS-related event in Oceania (including
>>>>>>> FOSS4G SotM Oceania).
>>>>>>>
>>>>>>> We're waiting on quotes but the order would cost in the range of AUD
>>>>>>> $400 for 1000 stickers, and the cost of postage would depend on requests,
>>>>>>> probably a few dollars per month.
>>>>>>>
>>>>>>> Would OSGeo Oceania be willing to cover the cost?
>>>>>>>
>>>>>>> Cheers
>>>>>>> John
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Oceania mailing list
>>>>>>> Oceania at lists.osgeo.org
>>>>>>> https://lists.osgeo.org/mailman/listinfo/oceania
>>>>>>>
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>>>>
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>>>>
>>>
>>>
>>> --
>>> Alex Leith
>>> m: 0419189050
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-- 
Alex Leith
m: 0419189050
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