[OSGeo Oceania] Funding request - QGIS SIG

Wed Mar 3 16:51:45 PST 2021

Thanks Edoardo & board for the quick response! Will organise that today.

Re: an annual budget - it's not something we've really considered, the
original idea was to set up a mechanism for organisations in Oceania to
provide financial support to the QGIS project, specifically for initiatives
that might especially benefit this region. The SIG was put forward by OSGeo
Oceania as the way to achieve this, so that's what we've done. WIll put
some thought into it.

Anyway, I'm not sure. Maybe. I have some concerns about creating more
bureaucracy and the extra volunteer effort required, sometimes it feels
like we have more policies and procedures than we can actually follow, as a
small volunteer community. Doing it this way didn't seem like it was
especially taxing on anyone's time. But on the other hand I do appreciate
the value of spreading around the ability to make decisions.

Does the board have a sense of timing for budget planning, as in: when
would the QGIS SIG need to put in a budget proposal to have it included in
next year's budget?

Cheers
John

On Thu, 4 Mar 2021 at 06:41, Edoardo Neerhut <eneerhut at gmail.com> wrote:

> Excellent points Greg & Alex. Agree with you both and I think having funds
> allocated to SIG so that they can make these decisions independently is a
> positive step forward. John, Andrew, Emma, how do you feel about putting
> forward an annual budget? IMHO just a Google spreadsheet that outlines the
> main expenditure and total required would be helpful.
>
> John, there are already 7 board votes in this case, and approval as
> required in the Finance Policy so feel free to go ahead and purchase.
>
> On Wed, 3 Mar 2021 at 02:44, Alex Leith <alexgleith at gmail.com> wrote:
>
>> I'll go vote on Loomio, but my view is that we planned for this, and Ed,
>> me, Jonah or Dione can approve it according to the policy
>> https://drive.google.com/file/d/1WtJGVLfbaaQ7j8G6hI86FJgFNFAgEv9X/view
>>
>> Also in text:
>>
>> >Over $1,000 and in-budget or under $1,000 and unbudgeted: Treasurer,
>> > Secretary, Deputy Chair or Chair
>>
>> Really, we have the money, it's budgeted, and it's reasonable so we
>> should just make it happen!
>>
>> On Wed, 3 Mar 2021 at 20:58, Greg Lauer <gregory.lauer at gmail.com> wrote:
>>
>>> Great to see community proposal coming in!
>>>
>>> My only real comment is as follows:
>>>
>>> I am not sure the Board really needs vote on this type of small
>>> expenditure. Rather than the SIG ask the Board for funds for individual
>>> items (such as the printing of the stickers) I feel it would be better for
>>> the the SIG to manage its own funding decisions internally through what
>>> ever processes it sees fits. OSGeo Oceania can assist this by making
>>> funds available as part of an annual budget for the SIG to manage (I
>>> thought I did see this in the initial SIG drafts but I may be
>>> mistaken).
>>>
>>> As the budget has already been set for 20/21 and includes $10,000 for Outreach
>>> and community support (see
>>>
>>> https://docs.google.com/spreadsheets/d/1cbd3Rt5R688qrZ3eTCHxpRZ8HbII358_1UARf3m5qBs/edit#gid=0)
>>> then I think all it really requires is that the QGIS SIG Chair submits
>>> a request to OSGeo Oceania for 'Funding' and annual budget (say $2500?),
>>> then the Board discusses and (hopefully) approves (as we have budget
>>> allocated). The the QGIS SIG can then manage its own budget how it sees
>>> fit, and in a timely matter, and in turn the OSGeo Board can focus large
>>> strategic issues.
>>>
>>> I would like to think that the above could resolved in a similar time
>>> period as in asking for $400.
>>>
>>> Greg.
>>>
>>>
>>>
>>>
>>>
>>>
>>> On 3/3/2021 3:20:44 PM, Edoardo Neerhut <eneerhut at gmail.com> wrote:
>>> That's excellent. I have just put the proposal on Loomio
>>> <https://www.loomio.org/d/TqDcwCga/aud-377-including-gst-for-1000-qgis-stickers>
>>> so we can get you an answer soon.
>>>
>>> On Tue, 2 Mar 2021 at 20:48, John Bryant <johnwbryant at gmail.com> wrote:
>>>
>>>> Great, thanks! A quote just came in for AUD $377 including GST for 1000
>>>> stickers. Can we proceed based on that?
>>>>
>>>> On Wed, 3 Mar 2021 at 11:26, Edoardo Neerhut <eneerhut at gmail.com>
>>>> wrote:
>>>>
>>>>> Hi John,
>>>>>
>>>>> Thanks for getting the ball rolling following the QGIS SIG charter
>>>>> approval. This sounds like a great idea and I'd love to see the board
>>>>> supporting more community proposals like this one.
>>>>>
>>>>> Perhaps we can wait for the quotes to come in and then put it to a
>>>>> board vote on Loomio. I think technically it only requires 1 person to
>>>>> approve as it is under $1,000, but it's probably good practice to vote on
>>>>> proposals like this one.
>>>>>
>>>>> How do the rest of the board and community feel?
>>>>>
>>>>> Ed
>>>>>
>>>>> On Tue, 2 Mar 2021 at 18:22, John Bryant <johnwbryant at gmail.com>
>>>>> wrote:
>>>>>
>>>>>> Hi OSGeo Oceania board, I have a small funding request on behalf of
>>>>>> the newly-established QGIS Special Interest Group.
>>>>>>
>>>>>> We'd like to purchase QGIS stickers to be distributed at QGIS events,
>>>>>> training sessions, etc around the region. The idea is that we'd make one
>>>>>> large order, to take advantage of bulk discounts, and distribute them by
>>>>>> post to anyone running a QGIS-related event in Oceania (including FOSS4G
>>>>>> SotM Oceania).
>>>>>>
>>>>>> We're waiting on quotes but the order would cost in the range of AUD
>>>>>> $400 for 1000 stickers, and the cost of postage would depend on requests,
>>>>>> probably a few dollars per month.
>>>>>>
>>>>>> Would OSGeo Oceania be willing to cover the cost?
>>>>>>
>>>>>> Cheers
>>>>>> John
>>>>>>
>>>>>> _______________________________________________
>>>>>> Oceania mailing list
>>>>>> Oceania at lists.osgeo.org
>>>>>> https://lists.osgeo.org/mailman/listinfo/oceania
>>>>>>
>>>>> _______________________________________________ Oceania mailing list
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>>>
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>>>
>>
>>
>> --
>> Alex Leith
>> m: 0419189050
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