[OSGeo Oceania] Funding request - QGIS SIG

Sat Mar 6 15:33:36 PST 2021

HI All
I like the idea of the kickstarter amount and then after that the
fundraising.
I am all for less bureaucracy.
In regrads to the finance matters side, I'd prefer to rely on others to
manage this side of things.

Thanks
Em

On Fri, Mar 5, 2021 at 9:47 AM Andrew Jeffrey <aljeffrey83 at gmail.com> wrote:

> Hi all,
>
> This is probably something that we all overlooked in the planning SIGs,
> once formed we're super excited to do something and get moving but we dont
> yet have the means.
>
> Would it be possible to do something like allowing the SIGs to access a
> small "kickstarter" amount from the community outreach budget as Greg
> mentioned. Then anything beyond that kickstarted amount the SIG would need
> to either raise their own capital like we propose with the QGIS SIG or
> submit for a portion of the annual OO budget.
>
> Also, thanks for the speedy resolution for our sticker funds request :)
>
> Andrew
>
> On Fri, Mar 5, 2021 at 10:07 AM Edoardo Neerhut <eneerhut at gmail.com>
> wrote:
>
>> Definitely don't want to create more bureaucracy John. The proposal of a
>> budget was actually to reduce bureaucracy by giving QGIS a pool of funds
>> that can be drawn from at any time.
>>
>> If the QGIS SIG has funds already allocated for QGIS related activity,
>> then anyone involved in the SIG can move much faster. I think what Alex
>> proposes is quite reasonable, but I understand if maybe this is something
>> we want to revisit when the SIGs are further along. We can just approve on
>> an adhoc basis in the meantime.
>>
>> Good point on upcoming budget Alex. Let's finalise the OKRs as they
>> should help to see where we want to prioritise for 21-22.
>>
>> On Wed, 3 Mar 2021, 18:47 Alex Leith, <alexgleith at gmail.com> wrote:
>>
>>> We should start planning the next FY budget now, really.
>>>
>>> And for the SIG, you could just pick a number, and break it down a
>>> little to justify it. For the OSGeo OCeania budget it only needs to be a
>>> single line for the QGIS SIG, and if the budget is approved, then I can
>>> just reimburse immediately without us needing to go through approving each
>>> one!
>>>
>>> On Thu, 4 Mar 2021 at 11:52, John Bryant <johnwbryant at gmail.com> wrote:
>>>
>>>> Thanks Edoardo & board for the quick response! Will organise that today.
>>>>
>>>> Re: an annual budget - it's not something we've really considered, the
>>>> original idea was to set up a mechanism for organisations in Oceania to
>>>> provide financial support to the QGIS project, specifically for initiatives
>>>> that might especially benefit this region. The SIG was put forward by OSGeo
>>>> Oceania as the way to achieve this, so that's what we've done. WIll put
>>>> some thought into it.
>>>>
>>>> Anyway, I'm not sure. Maybe. I have some concerns about creating more
>>>> bureaucracy and the extra volunteer effort required, sometimes it feels
>>>> like we have more policies and procedures than we can actually follow, as a
>>>> small volunteer community. Doing it this way didn't seem like it was
>>>> especially taxing on anyone's time. But on the other hand I do appreciate
>>>> the value of spreading around the ability to make decisions.
>>>>
>>>> Does the board have a sense of timing for budget planning, as in: when
>>>> would the QGIS SIG need to put in a budget proposal to have it included in
>>>> next year's budget?
>>>>
>>>> Cheers
>>>> John
>>>>
>>>> On Thu, 4 Mar 2021 at 06:41, Edoardo Neerhut <eneerhut at gmail.com>
>>>> wrote:
>>>>
>>>>> Excellent points Greg & Alex. Agree with you both and I think having
>>>>> funds allocated to SIG so that they can make these decisions independently
>>>>> is a positive step forward. John, Andrew, Emma, how do you feel about
>>>>> putting forward an annual budget? IMHO just a Google spreadsheet that
>>>>> outlines the main expenditure and total required would be helpful.
>>>>>
>>>>> John, there are already 7 board votes in this case, and approval as
>>>>> required in the Finance Policy so feel free to go ahead and purchase.
>>>>>
>>>>> On Wed, 3 Mar 2021 at 02:44, Alex Leith <alexgleith at gmail.com> wrote:
>>>>>
>>>>>> I'll go vote on Loomio, but my view is that we planned for this, and
>>>>>> Ed, me, Jonah or Dione can approve it according to the policy
>>>>>> https://drive.google.com/file/d/1WtJGVLfbaaQ7j8G6hI86FJgFNFAgEv9X/view
>>>>>>
>>>>>> Also in text:
>>>>>>
>>>>>> >Over $1,000 and in-budget or under $1,000 and unbudgeted: Treasurer,
>>>>>> > Secretary, Deputy Chair or Chair
>>>>>>
>>>>>> Really, we have the money, it's budgeted, and it's reasonable so we
>>>>>> should just make it happen!
>>>>>>
>>>>>> On Wed, 3 Mar 2021 at 20:58, Greg Lauer <gregory.lauer at gmail.com>
>>>>>> wrote:
>>>>>>
>>>>>>> Great to see community proposal coming in!
>>>>>>>
>>>>>>> My only real comment is as follows:
>>>>>>>
>>>>>>> I am not sure the Board really needs vote on this type of small
>>>>>>> expenditure. Rather than the SIG ask the Board for funds for
>>>>>>> individual items (such as the printing of the stickers) I feel it would be
>>>>>>> better for the the SIG to manage its own funding decisions internally
>>>>>>> through what ever processes it sees fits. OSGeo Oceania can assist this
>>>>>>> by making funds available as part of an annual budget for the SIG
>>>>>>> to manage (I thought I did see this in the initial SIG drafts but I
>>>>>>> may be mistaken).
>>>>>>>
>>>>>>> As the budget has already been set for 20/21 and includes $10,000
>>>>>>> for Outreach and community support (see
>>>>>>>
>>>>>>> https://docs.google.com/spreadsheets/d/1cbd3Rt5R688qrZ3eTCHxpRZ8HbII358_1UARf3m5qBs/edit#gid=0)
>>>>>>> then I think all it really requires is that the QGIS SIG Chair
>>>>>>> submits a request to OSGeo Oceania for 'Funding' and annual budget (say
>>>>>>> $2500?), then the Board discusses and (hopefully) approves (as we
>>>>>>> have budget allocated). The the QGIS SIG can then manage its own budget how
>>>>>>> it sees fit, and in a timely matter, and in turn the OSGeo Board can focus
>>>>>>> large strategic issues.
>>>>>>>
>>>>>>> I would like to think that the above could resolved in a similar
>>>>>>> time period as in asking for $400.
>>>>>>>
>>>>>>> Greg.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On 3/3/2021 3:20:44 PM, Edoardo Neerhut <eneerhut at gmail.com> wrote:
>>>>>>> That's excellent. I have just put the proposal on Loomio
>>>>>>> <https://www.loomio.org/d/TqDcwCga/aud-377-including-gst-for-1000-qgis-stickers>
>>>>>>> so we can get you an answer soon.
>>>>>>>
>>>>>>> On Tue, 2 Mar 2021 at 20:48, John Bryant <johnwbryant at gmail.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Great, thanks! A quote just came in for AUD $377 including GST for
>>>>>>>> 1000 stickers. Can we proceed based on that?
>>>>>>>>
>>>>>>>> On Wed, 3 Mar 2021 at 11:26, Edoardo Neerhut <eneerhut at gmail.com>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hi John,
>>>>>>>>>
>>>>>>>>> Thanks for getting the ball rolling following the QGIS SIG charter
>>>>>>>>> approval. This sounds like a great idea and I'd love to see the board
>>>>>>>>> supporting more community proposals like this one.
>>>>>>>>>
>>>>>>>>> Perhaps we can wait for the quotes to come in and then put it to a
>>>>>>>>> board vote on Loomio. I think technically it only requires 1 person to
>>>>>>>>> approve as it is under $1,000, but it's probably good practice to vote on
>>>>>>>>> proposals like this one.
>>>>>>>>>
>>>>>>>>> How do the rest of the board and community feel?
>>>>>>>>>
>>>>>>>>> Ed
>>>>>>>>>
>>>>>>>>> On Tue, 2 Mar 2021 at 18:22, John Bryant <johnwbryant at gmail.com>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hi OSGeo Oceania board, I have a small funding request on behalf
>>>>>>>>>> of the newly-established QGIS Special Interest Group.
>>>>>>>>>>
>>>>>>>>>> We'd like to purchase QGIS stickers to be distributed at QGIS
>>>>>>>>>> events, training sessions, etc around the region. The idea is that we'd
>>>>>>>>>> make one large order, to take advantage of bulk discounts, and distribute
>>>>>>>>>> them by post to anyone running a QGIS-related event in Oceania (including
>>>>>>>>>> FOSS4G SotM Oceania).
>>>>>>>>>>
>>>>>>>>>> We're waiting on quotes but the order would cost in the range of
>>>>>>>>>> AUD $400 for 1000 stickers, and the cost of postage would depend on
>>>>>>>>>> requests, probably a few dollars per month.
>>>>>>>>>>
>>>>>>>>>> Would OSGeo Oceania be willing to cover the cost?
>>>>>>>>>>
>>>>>>>>>> Cheers
>>>>>>>>>> John
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
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>>>>>>>>>> Oceania at lists.osgeo.org
>>>>>>>>>> https://lists.osgeo.org/mailman/listinfo/oceania
>>>>>>>>>>
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>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Alex Leith
>>>>>> m: 0419189050
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>>>>>>
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>>>>>
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>>>
>>>
>>> --
>>> Alex Leith
>>> m: 0419189050
>>>
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