[Qgis-psc] Spanish FOSS4G + QGIS Int. Conf. + QGIS Hack Fest

[Tim Sutton]

Hi!

> On 14 Dec 2015, at 17:08, Lluís Vicens <lluis at sigte.udg.es> wrote:
> 
> On 08/12/15 16:05, Tim Sutton wrote:
> 
> [...]
> 
> Hi all,
> 
> My responses in line:
> 
>> Ok thanks.
>> 
>> So I think the main thing I need is:
>> 
>> For the hackfest
>> 
>> * url and details for the conference page
> 
> http://www.sigte.udg.edu/jornadassiglibre/ <http://www.sigte.udg.edu/jornadassiglibre/>
> 

OK, great to see the QGIS User Conference advertised there. I have spoken to Lene (organiser of the first QGIS user conference) and she is very willing to pitch in. What would be great is if there is someone from your team that can be her conference organisation counterpart to bridge and issues of language and required local knowledge for getting things organised.

> This is the web page of the "10th Jornadas de SIG Libre" + "2nd International QGIS User and Dev Conference". Today we have launched the website, so we are starting to disseminate it using our communication channels, in Spanish. Tomorrow we will send another wave of emails for international audience of QGIS and for those who can be interested to attend the QGIS events in May.
> 
> Please, if you can prepare a short explanation about "what is a QGIS Hack Fest", to briefly announce the event, please send it to me in order to put this information in the website. We just need a short introduction because in the upcoming weeks we will inform about all the details.

“QGIS Hack Fests are special events held by the QGIS project twice a year, usually somewhere in Europe. The purpose of the hackfests is to provide a face-to-face venue where QGIS developers, translators, documentation writers, testers and enthusiasts can share ideas for a few days. These events are the incubators of many of the great new features and initiatives that make their way into QGIS. You do not need to be a coder to attend a hackfest, but there is an expectation that participants join in the effort of making QGIS the best desktop GIS software for our users!"

> 
>> * url etc. for the monastery
> 
> http://www.santdaniel.com/ca/ <http://www.santdaniel.com/ca/>
> 
> The English URL is under construction. I'm sorry. In any case, if you need to know anything, please let us know and we will give you all the answers.

Ok thats fine thanks.

> 
>> * url etc. for the hostel
> 
> http://www.xanascat.cat/choosehostellang.tjc?id=237&lang=en&index=7 <http://www.xanascat.cat/choosehostellang.tjc?id=237&lang=en&index=7>

Great, thanks.

> 
> In the following days we will also send you information about some hotels and other accommodation possibilities nearby to the hack fest venue.

Perfect.

> 
>> * will you handle registrations via your conference registration for the hackfest or should we do that separately?
> 
> We think that the best option is to do it in some sense, separately. I mean, there will be a registration form with the following options:
> 
> a) Jornadas de SIG Libre (100€) (Spanish)
> b) Jornadas de SIG Libre + Workshops (150€) (Spanish)
> b) QGIS Conference + Workshops (150€) (English)
> c) Jornadas de SIG Libre + QGIS Conference + Workshops (200€) (Spanish / English)
> 
> Everyone interested in attending any of the conferences, should register themselves in any of the options above. Those interested also in participating in the hack meeting, they will be redirected to a different link to be treated individually. 

Ok so from Lene and myself we would focus on lining up speakers and workshop presenters for the conference and workshops and then leave the registration to your team.

> 
> Considering that we (as organization) can assume some free passes (i.e 30-40), those hack fest developers that will attend the QGIS Conference, will receive a free pass. Then, as soon as you confirm that a developer will effectively participate in both the conference as in the hack fest, we can change his/her profile in the registered database from "Regular attendant" to "Guest", so no payment will be necessary.
> 
> In the upcoming days I will send you more information on this.

Ok that sounds great.

> 
>> 
>> For the conference:
>> 
>> * Venue details
> 
> In the upcoming days I will facilitate the room capacities.
> 
>> * Sign up etc. details for possible attendees
> 
> More details in the upcoming days.
> 
>> * Outward link to the workshop registrations etc which we will establish, or host the workshop registration on your conference software page if it is able
>> * Clarification of how the costings and potential profit sharing would work, probably easiest for Andreas (QGIS treasurer) and your treasurer to collaborate on this stuff
> Gemma Pons, a colleague herein the SIGTE, will contact Andreas to start clarifying all these issues. I think this is the bes way to proceed in order to save time.

Perfect

> 
>> * Confirmation if the workshop presenters need to pay to attend or if we can offer them a free pass?
> 
> The workshops presenters will have a "free pass", as it normally happens in our Conference in Girona. The things run on that order:
> 
> a) Call for workshops
> b) Proposals reviewing
> c) Acceptance notification
> d) Publish Workshops program
> e) Open registrations (workshop presenters can avoid this process because we will register them directly from the organisation).

Ok so we would simply use your platform for a) and probably do some gentle prodding to QGIS community to register if they want to run workshops.

> 
>> * Indication of how many rooms and capacity of rooms there will be so that we can plan a workshop programme and some plenary talks.
> 
> In the upcoming days I will facilitate all these kind of details. Don't worry. 
> 
> By the way, as we will be in charge of doing the call for workshops and call for papers, and collecting all the proposals, I'm going to contact some of you to be part of the scientific committee, in order to evaluate the most interesting papers and projects, to be presented during the conference. Lene is already a candidate... :)

OK great!

Regards

Tim

> 
>> 
>> Thats all I can think of for now.
>> 
>> By the way my skype is “timlinux” or if you want I will give you my personal phone number - if you need answers faster than what I can get to with my email, please ring me as needed.
>> 
>> Regards
>> 
> 




Tim Sutton
QGIS Project Steering Committee Member
tim at qgis.org




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