[Qgis-psc] HF refunds

[Tim Sutton]

Hi

On Sat, Feb 28, 2015 at 2:24 AM, Anita Graser <anitagraser at gmx.at> wrote:

>
>
> On Fri, Feb 27, 2015 at 5:43 PM, Paolo Cavallini <cavallini at faunalia.it>
> wrote:
>
>> Hi all.
>> Trying to set up less arbitrary rules for the refund of HF expenses.
>> Here a first draft, elaborated based on the discussion of today.
>>
>
> ​Sorry, just saw your mail. When we agree on something it should replace
>
> www2.qgis.org/en/site/getinvolved/governance/developer_meetings/reimbursements.html
>
>
​Isn't the one in that link above good enough? Pehaps we could just add
some details about the time periods etc?

Regards

Tim​



>
>
>> ===
>>
>> Need a refund for QGIS HF expenses?
>> ---------------------------------------------
>>
>> 1.If you are a contributor to the project (to either code,
>> documentation, translation, or infrastructure), you think your
>> participation to the HF will be useful for the project, and you do not
>> have funds to cover for travelling and lodging, you can apply for
>> refund, at least 40 days in advance
>>
>
> ​Should state where to apply.​
>
>
> ​"in advance":​ maybe more specific: "before the start of the HF"
>
> 2. When applying, please let us know (i) an estimate of the total amount
>> required, and (ii) how your participation will contribute to QGIS
>> 3. Later applications (<40 days) will be taken into account, based on
>> the budget available and the priorities of the PSC
>> 4. Please note that our funds are limited, so we'll generally not be
>> able to refund all participants
>> 5. Core devs and psc members will have priority on the allocation of funds
>> 6. At least 30 days in advance, PSC will communicate a decision to all
>> those who applied
>>
>
> ​Who's job will it be to initiate the PSC decision and communications?
>
>
>> 7. The refund will be sent to your bank account after the HF, on the
>> basis of the bills actually paid and sent to our Treasurer
>>
>
> ​Do we need to spell out the policy for what happens if the estimate and
> actual bills are way off?​
>
>
> ​Best wishes,
> Anita
>
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>



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