[Qgis-psc] Event budgets 2017

[Neumann, Andreas]

Hi, 

Googling around for OSGEO budgets/events I found this: 

https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016_:_Budget 

There seems to be a difference in that OSGEO does not pay any travel
support for dev meetings, but they cover all food/drink expenses
(including bar expenses ;-) ). 

Whereas QGIS.ORG usually paid for one dinner at events and covers
partially travel costs for selected people. Other local food expenses
had been covered by local sponsors typically, sometimes with some help
from QGIS.ORG. 

That seems to be the main difference between OSGEO and QGIS.ORG
meetings. 

Note that I am not judging which one is better. I guess with the OSGEO
approach it would be hard for people to attend a meeting if their
employer/company doesn't cover a long distance flight. I kind of like
the QGIS approach that we fly in people like Tim, Nyall and some other
key persons. 

For the medium future it should be our goal to cover almost all expenses
of meetings - hopefully, if we can afford to. If OSGEO can contribute
2-3k each year, it would be welcome. 

Andreas 

On 2016-12-14 09:23, Neumann, Andreas wrote:

> Hi Lene and Anita, 
> 
> So I start with some numbers from the past. Our dev meeting expenses in the past 2-3 years had been between 3 and 7k EUR for each meeting. We had 10k in the budget for each meeting but never used that much. The cheapest meeting was the one in Bonn this year, because I think the local organizers (or OSGEO) paid the bulk of it. 
> 
> I don't know what OSGeo can reasonably provide per meeting or per year. Should we ask for 3k EUR for each year? Would this be reasonable? 
> 
> So I found https://wiki.osgeo.org/wiki/Board_Meeting_2016-3-10 - overall they have 20k planned for events in 2016. 
> 
> Andreas 
> 
> On 2016-12-14 08:55, Anita Graser wrote: 
> 
>> On Sat, Dec 10, 2016 at 1:36 PM, Lene Fischer <lfi at ign.ku.dk 
>> <mailto:lfi at ign.ku.dk>> wrote:
>> 
>> Hi Anita,
>> Thanks for reminding about this issue.
>> Yes we should apply for sponsorship for the 2 codesprints/summercamp.
>> I´ll look into this during the comming week. 
> 
> It would be great if we could have numbers by tomorrow at noon before the osgeo  board meeting. 
> 
> Best wishes 
> Anita 
> 
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