[Qgis-psc] DRAFT: Extension to community member voting deadline and clarifications

[Tim Sutton]

Hi

Ok sorry for the noise all but here is one more amendment because I have just been revising  the nominations so far and we don’t have enough unique nominations so I am going to take on board Nyall’s proposal that each person can nominate up to 10 individuals. Could I also call on the PSC to make their nominations as I fear we do not have enough participation otherwise.

Updated draft follows:

-----------------------------------Hi all

Firstly my apologies if things are not all as clear as they should be for the community voting member nomination process - please bear in mind that we are bootstrapping the QGIS.org <http://qgis.org/> and the governance of it and we can certainly expect some teething troubles along the way. I would like to respond to some of the queries that have been raised and extend the deadline for voting to accommodate those who still have doubts. I am going to write mainly in bullet points to keep things as clear as possible.

Eligibility to nominate:
=================

* all people with commit rights to any official QGIS repository on GitHub : https://github.com/orgs/qgis/people <https://github.com/orgs/qgis/people> (note that page is paginated so check the subsequent pages if you are not on the first page)
* language maintainers and admins for any officially translated language on transifex for any of these transifex projects: QGIS Desktop, QGIS Documentation, QGIS Website - https://www.transifex.com/qgis/ <https://www.transifex.com/qgis/>
* any Redline user with ‘manager’ status in this list http://hub.qgis.org/projects/quantum-gis/settings/members <http://hub.qgis.org/projects/quantum-gis/settings/members>


Nomination process:
================

* if you fall into any of the above groups you can nominate UP TO TEN persons who you consider to be a good candidate to be a QGIS Community Voting member
* once all of the nominations are in, we will count the nominations and elect the community voting members based on the number of votes they have received.
* in the event of a tie breaker (e.g. the number of nominees exceeds 11 nominees with the lowest number of votes have the same amount of votes so we cannot determine the ’top eleven’), we will provide an opportunity to do another round of nominations for the contested places.
* Make your nomination using this form: http://goo.gl/forms/vkoYZkE03C <http://goo.gl/forms/vkoYZkE03C>
* PSC members may also participate in the nomination process but are not eligible for nomination
* I encourage you to be diverse in your nominations - QGIS aspires to be a welcoming community to people from all walks of life and we do not discriminate based on coders, non-coders, religion, race, gender, sexual orientation, geographic community etc. See our diversity statement: https://www.qgis.org/en/site/getinvolved/governance/codeofconduct/diversitystatement.html <https://www.qgis.org/en/site/getinvolved/governance/codeofconduct/diversitystatement.html> and code of conduct: https://www.qgis.org/en/site/getinvolved/governance/codeofconduct/codeofconduct.html <https://www.qgis.org/en/site/getinvolved/governance/codeofconduct/codeofconduct.html>
* The deadline for nominations has been extended until Midnight CET, Friday 13 May 2016

User groups:
============

* User groups may replace their voting member at any time
* These members are NOT eligible to elect the community voting members unless they are also in one of the groups listed above in ‘eligibility to nominate'
* The following representatives of user groups will automatically be assumed to be the user group voting member representatives:

Contact person		QGIS User Group name
——————————————————————————————————
1 Brent Wood		NIWA QGIS USer Group
2 Anibal Alarcon		Lima Perú QGIS User Group
3 Paolo Cavallini	Gruppo degli utenti italiani di QGIS
4 Lene Fischer		QGIS Brugergruppe Danmark
5 Ross McDonald	QGIS UK - Scottish User Group
6 simon miles		England
7 João Gaspar		QGIS Portugal
8 Kevin Williams		Wales (Cymru)
9 Thomas Schüttenberg	QGIS Anwendergruppe Deutschland e.V. (QGIS-DE e.V.)
10 Andreas Neumann		QGIS User Group Switzerland
11 Milena Nowotarska	Polska Grupa Użytkowników QGIS

What happens next?
================

* After the nomination process for the QGIS Community Voting members there will be 23 voting members consisting of:
  * 11 User group voting members
  * 11 Community voting members
  * 1 OSGEO board voting member
* The voting members will elect the board
* All current PSC members will (unless they request otherwise) be candidates for election to the board
* Voting members may nominate additional candidates for the board election
* The candidates can be ANY QGIS community member (i.e. not only those identified in the eligibility to nominate section above)

* The PSC currently consists of 
   * 1 Tim Sutton (Chair), 
   * 2 Paolo Cavallini (Vice chair), 
   * 3 Otto Dassau
   * 4 Marco Hugentobler
   * 5 Anita Graser
   * 6 Andreas Neumann (treasurer)
   * 7 Richard Duivenvoorde
   * 8 Paolo Cavallini
   * 9 Jürgen Fischer
   * 10 Gary Sherman (project founder, honorary member for life)

* The voting members will elect the Board consisting of 9 elected members + Gary Sherman by electronic vote
* The Board, when elected, will elect a chairman
* We will announce the election results at the AGM meeting in Girona to be held May 26 at the end of this track: http://www.sigte.udg.edu/jornadassiglibre/en/international-qgis-user-and-developer-conference/conferencia-qgis/ <http://www.sigte.udg.edu/jornadassiglibre/en/international-qgis-user-and-developer-conference/conferencia-qgis/> (details still pending on that page)

* The voting members will be asked to approve the QGIS.org <http://qgis.org/> budget each year (by electronic vote)
* The voting members will be asked to approve the project status report from the chair each year (by electronic vote)
* The voting members will be asked to vote on board member elections
* Voting members will NOT be required to attend meetings in-person in order to vote, but will be expected to vote and stay informed about the QGIS project in order to make a meaningful vote.



This is all rather complicated...
=======================

Yes I know and I can only apologise for that! We are trying to keep things as simple as possible whilst still keeping it democratic and fair. Its not easy to balance these things and we expect to iteratively improve and refine the process over time. As an organisation there are various statutory requirements we need to adhere to and various procedural requirements that we need to follow if we are to change our voting system etc. I expect that we will do a revision to the above process based on your (constructive) feedback, but we need to limit these amendments to as few as possible because it is a high administrative overhead to deal with changes to the QGIS.org <http://qgis.org/> statutes.


Please feel free to contact me if you have any queries, I will try to help / address your concerns

With thanks,


---

Tim Sutton
QGIS Project Steering Committee Chair
tim at qgis.org




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