[Qgis-psc] DRAFT: Extension to community member voting deadline and clarifications

[Nyall Dawson]

On 12 May 2016 at 07:08, Tim Sutton <tim at qgis.org> wrote:
> Hi
>
> Ok sorry for the noise all but here is one more amendment because I have
> just been revising  the nominations so far and we don’t have enough unique
> nominations so I am going to take on board Nyall’s proposal that each person
> can nominate up to 10 individuals. Could I also call on the PSC to make
> their nominations as I fear we do not have enough participation otherwise.

Thanks Tim! I think this is a good idea that will likely result in a
better representation for final community members.

Nyall


>
> Updated draft follows:
>
> -----------------------------------Hi all
>
> Firstly my apologies if things are not all as clear as they should be for
> the community voting member nomination process - please bear in mind that we
> are bootstrapping the QGIS.org and the governance of it and we can certainly
> expect some teething troubles along the way. I would like to respond to some
> of the queries that have been raised and extend the deadline for voting to
> accommodate those who still have doubts. I am going to write mainly in
> bullet points to keep things as clear as possible.
>
> Eligibility to nominate:
> =================
>
> * all people with commit rights to any official QGIS repository on GitHub :
> https://github.com/orgs/qgis/people (note that page is paginated so check
> the subsequent pages if you are not on the first page)
> * language maintainers and admins for any officially translated language on
> transifex for any of these transifex projects: QGIS Desktop, QGIS
> Documentation, QGIS Website - https://www.transifex.com/qgis/
> * any Redline user with ‘manager’ status in this list
> http://hub.qgis.org/projects/quantum-gis/settings/members
>
>
> Nomination process:
> ================
>
> * if you fall into any of the above groups you can nominate UP TO TEN
> persons who you consider to be a good candidate to be a QGIS Community
> Voting member
> * once all of the nominations are in, we will count the nominations and
> elect the community voting members based on the number of votes they have
> received.
> * in the event of a tie breaker (e.g. the number of nominees exceeds 11
> nominees with the lowest number of votes have the same amount of votes so we
> cannot determine the ’top eleven’), we will provide an opportunity to do
> another round of nominations for the contested places.
> * Make your nomination using this form: http://goo.gl/forms/vkoYZkE03C
> * PSC members may also participate in the nomination process but are not
> eligible for nomination
> * I encourage you to be diverse in your nominations - QGIS aspires to be a
> welcoming community to people from all walks of life and we do not
> discriminate based on coders, non-coders, religion, race, gender, sexual
> orientation, geographic community etc. See our diversity statement:
> https://www.qgis.org/en/site/getinvolved/governance/codeofconduct/diversitystatement.html
> and code of conduct:
> https://www.qgis.org/en/site/getinvolved/governance/codeofconduct/codeofconduct.html
> * The deadline for nominations has been extended until Midnight CET, Friday
> 13 May 2016
>
> User groups:
> ============
>
> * User groups may replace their voting member at any time
> * These members are NOT eligible to elect the community voting members
> unless they are also in one of the groups listed above in ‘eligibility to
> nominate'
> * The following representatives of user groups will automatically be assumed
> to be the user group voting member representatives:
>
> Contact person QGIS User Group name
> ——————————————————————————————————
> 1 Brent Wood NIWA QGIS USer Group
> 2 Anibal Alarcon Lima Perú QGIS User Group
> 3 Paolo Cavallini Gruppo degli utenti italiani di QGIS
> 4 Lene Fischer QGIS Brugergruppe Danmark
> 5 Ross McDonald QGIS UK - Scottish User Group
> 6 simon miles England
> 7 João Gaspar QGIS Portugal
> 8 Kevin Williams Wales (Cymru)
> 9 Thomas Schüttenberg QGIS Anwendergruppe Deutschland e.V. (QGIS-DE e.V.)
> 10 Andreas Neumann QGIS User Group Switzerland
> 11 Milena Nowotarska Polska Grupa Użytkowników QGIS
>
> What happens next?
> ================
>
> * After the nomination process for the QGIS Community Voting members there
> will be 23 voting members consisting of:
>   * 11 User group voting members
>   * 11 Community voting members
>   * 1 OSGEO board voting member
> * The voting members will elect the board
> * All current PSC members will (unless they request otherwise) be candidates
> for election to the board
> * Voting members may nominate additional candidates for the board election
> * The candidates can be ANY QGIS community member (i.e. not only those
> identified in the eligibility to nominate section above)
>
> * The PSC currently consists of
>    * 1 Tim Sutton (Chair),
>    * 2 Paolo Cavallini (Vice chair),
>    * 3 Otto Dassau
>    * 4 Marco Hugentobler
>    * 5 Anita Graser
>    * 6 Andreas Neumann (treasurer)
>    * 7 Richard Duivenvoorde
>    * 8 Paolo Cavallini
>    * 9 Jürgen Fischer
>    * 10 Gary Sherman (project founder, honorary member for life)
>
> * The voting members will elect the Board consisting of 9 elected members +
> Gary Sherman by electronic vote
> * The Board, when elected, will elect a chairman
> * We will announce the election results at the AGM meeting in Girona to be
> held May 26 at the end of this track:
> http://www.sigte.udg.edu/jornadassiglibre/en/international-qgis-user-and-developer-conference/conferencia-qgis/
> (details still pending on that page)
>
> * The voting members will be asked to approve the QGIS.org budget each year
> (by electronic vote)
> * The voting members will be asked to approve the project status report from
> the chair each year (by electronic vote)
> * The voting members will be asked to vote on board member elections
> * Voting members will NOT be required to attend meetings in-person in order
> to vote, but will be expected to vote and stay informed about the QGIS
> project in order to make a meaningful vote.
>
>
>
> This is all rather complicated...
> =======================
>
> Yes I know and I can only apologise for that! We are trying to keep things
> as simple as possible whilst still keeping it democratic and fair. Its not
> easy to balance these things and we expect to iteratively improve and refine
> the process over time. As an organisation there are various statutory
> requirements we need to adhere to and various procedural requirements that
> we need to follow if we are to change our voting system etc. I expect that
> we will do a revision to the above process based on your (constructive)
> feedback, but we need to limit these amendments to as few as possible
> because it is a high administrative overhead to deal with changes to the
> QGIS.org statutes.
>
>
> Please feel free to contact me if you have any queries, I will try to help /
> address your concerns
>
> With thanks,
>
>
> ---
>
> Tim Sutton
> QGIS Project Steering Committee Chair
> tim at qgis.org
>
>
>
>
>
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