[Qgis-psc] [Board] QGIS UserConf 2019. Financial support request. Estimated budget attached

[Luigi Pirelli]

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On Wed, 9 Jan 2019 at 07:46, Andreas Neumann <andreas at qgis.org> wrote:

> Hi Luigi, Carmen and others,
>
> Thank you for sharing the document.
>
> I can comment on the QGIS.ORG financial contribution:
>
> What I wanted to say is that the 4000 € are not mainly targeting the
> conference, but more the dev meeting. However: if you can provide a venue
> for free or very cheap for the dev meeting, that money can be used for the
> conference.
>

yes the hackmeeting place is for free because we don't have inscription fee.


> It would be good if the conference would be self-covering: the conference
> tickets and potential conference should cover everything. Don't rely too
> much on OSGEO and QGIS.ORG for the reasons I explained above.
>

main costs are in order, food, venue and some compensation for training
work.


> About your estimates of the number of attendees:
>
> 200 seems very ambitious - given that everything is organized on very
> short notice. Typically, people plan ahead (several months at least) and
> don't go to conferences on short notice and ad hoc. Therefore I would plan
> with fewer people (let's say 100) and be pleasantly surprised if more
> people register. Looking back at Nodebo (which was planned with more time
> ahead) there were typically not more than 100 people.
>

you are right, we know we are late :/


> Another note: it is very important that you publish the titles of the
> presentations and workshops really fast! This is the main point why people
> register or not for a conference. They want to know what to expect. Don't
> wait until the schedule is fixed, but publish what you have soon and do
> revisions later. This is not a  problem. But it is a problem if people
> can't see what to expect from the conference.
>

we'll do our best


> Greetings,
> Andreas
>

happy new year :)

Luigi Pirelli

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