[Qgis-psc] [QGIS UserConf 2019] Financial support request. More precise budget attached

[Andreas Neumann]

Hi all,

As to Jody's question how that could work in practice: As the QGIS.ORG
treasurer I am fine if OSGEO considers this part of the budget for the QGIS
PSC. There are other requests in the budget planning Wiki from Anita - and
we can treat this as one single payment from OSGEO towards QGIS.ORG and I
can forward the funds to the various sub-projects: QGIS user conference,
OGC standardization, developer process improvements, etc.

-----------------------------------------

as to Luigi's budget proposal: thank you for the update of the budget of
the upcoming QGIS user conference.

I have  a few remarks:
20 € for a half-day workshop seems too cheap to me. Now - I do understand
that people in Portugal and Spain do not have as much income as people in
Germany or Switzerland. But just as a comparison: a 2h workshop at the
German FOSSGIS conference costs 100 € - and that is considered as
affordable and cheap - compared to professional workshops by commercial GIS
vendors. At the A Coruña conference, I would raise the workshop costs from
20 € to at least 50 €, if not a bit more. We are talking about half-day
workshops. Workshop instructors invest quite some time and users should a
get a pretty good deal out of it. So I don't see a problem raising the
workshop fee, so that the main costs of the workshops (such as catering,
security, travel expenses for instructors, etc.) should be covered by the
workshop tickets.

At the german FOSSGIS conference they have a differentiation of workshop
and conference tickets:
- community tickets for active contributors are basically free
- there are normal tickets for people from government and larger companies
- there are reduced tickets for students, unemployed, retired

They let people self-declare about their financial situation - and that
works pretty well. People from government and larger companies are usually
fine to pay more than students, unemployed, retired, community members or
startup companies.

Basically, the normal tickets pay more than cost-covering to subsidize the
reduced tickets.

It might be worth considering a similar scheme at the QGIS conference.

My personal opinion is: we should not "sell" the Open Source events too
"cheap" to the general public. They already get free software. Ideally,
such events should generate a bit of a surplus, so that developer meetings
could be supported. This is - as far as I understand, also the idea of the
FOSS4G conference, which seems to be a major source of revenue for OSGEO.

Greetings,
Andreas


On Sat, 19 Jan 2019 at 18:55, QGIS User Conference 2019 <
userconf2019 at qgis.es> wrote:

> Hi boad
>
> We updated the budget [1] with more realistic numbers. We reduced the
> expected numbers of attenders due to short registration time.
> We also contacted with the definitive catering service so we had more
> realistic numbers.
> We also changed completely the venue due to technical problem and this
> introduced less costs for the venue but more costs to give lunch also to
> the workshop attenders because we are in a campus during carnival holidays
> without all food facilities.
>
> We also removed QGIS estimated budget because most of it would be used to
> cover developers costs for the hackfest and the OSGEO part because have to
> be decided in amount and modality.
>
> let us know is we can count on your financial support
>
> Luigi Pirelli on behalf of the organisation committee
>
> [1]
> https://www.dropbox.com/s/4btuoagyrigc9au/New%20Budget%20User%20Conference%20QGIS%202019.pdf?dl=0
>
> On Mon, 7 Jan 2019 at 23:49, Luigi Pirelli <luipir at gmail.com> wrote:
>
>> Hi
>>
>> OSGEO and QGIS boards, I'm Luigi Pirelli, writing on behalf of the "Asociaciòn
>> QGIS España" <http://qgis.es/>and Xeoinquedos <http://xeoinquedos.eu/>
>> Galicia, that is the organisation committee for the next QGIS User
>> Conference and developer meeting. <http://2019.qgis.es/>
>>
>> With this mail we officially ask for financial contribution of the event.
>>
>> Attached you can find the estimated budget of the event in which we added
>> two income related to OSGEO and QGIS.org financial support of the event.
>> The amounts has been set basing on previous user conf financed by OSGEO and
>> QGIS.org.
>>
>> Please let us know any information or detail necessary to facilitate the
>> process.
>>
>> Luigi Pirelli on behalf of the organisation committee
>>
>

-- 

--
Andreas Neumann
QGIS.ORG board member (treasurer)
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