Info about mail server change

[Vicky Vergara]

The modified version:


SAC is moving the mail server to a new machine.

per ticket #3395 Containerize osgeo6 on osgeo9
<https://trac.osgeo.org/osgeo/ticket/3395>

Expected downtime: 1 hour.

The movement is planned for *Sept 20 at 4AM UTC
<https://www.worldtimebuddy.com/?qm=1&lid=100,2643743,1850147,1275339,5368361,3530597,3169070&h=2643743&date=2025-9-20&sln=5-6&hf=0>*.
(For UTC-X it is Sept 19)
- begin downtime: Saturday 20 September 2025, 4h UTC
- end downtime (estimated): Saturday 20 September 2025, 5h UTC

*MAY* be loss of email for messages sent / in the queue during the downtime

The current total mails on the queue are: 198
It fluctuates between 190 and 220

Regards

Vicky Vergara from SAC

On Thu, Sep 18, 2025 at 11:39 AM Tom Kralidis <tomkralidis at gmail.com> wrote:

> Hi Vicky/all: thanks for your hard work on this important migration.
>
> Suggestions:
> - downtime should be advertised as 1 hour (at the least).  It is
> better to underpromise and overdeliver :)
> - "Note that: probably mails will be lost": make it clear that there
> *MAY* be loss of email for messages sent / in the queue during the
> downtime
> - communicate downtime window as:
>   - begin downtime: Saturday 20 September 2025, 4h UTC
>   - end downtime (estimated): Saturday 20 September 2025, 5h UTC
>
> Thanks
>
> ..Tom
>
>
>
> On Thu, Sep 18, 2025 at 1:29 PM Vicky Vergara <vicky at erosion.dev> wrote:
> >
> > Hello all
> >
> > This is the mail content I want to spread out to the different
> communication means we have about expected downtime of the mail server.
> > I think I am exaggerating the downtime, but its better to have it up and
> running within the mentioned time frame than to put a lower number and have
> to fix last minute issues and take more time than advertised.
> > the mail content would be
> >
> > SAC is moving the mail server to a new machine.
> >
> > per ticket #3395 Containerize osgeo6 on osgeo9
> >
> > The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
> >
> > Expected downtime 30 to 40 minutes.
> >
> > Note that: probably mails will be lost
> >
> > The current total mails on the queue are: 198
> > It fluctuates between 190 and 220
> >
> > Regards
> >
> > Vicky Vergara from SAC
> >
> >
>
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