[SoC] GSoC 2021 - Instructions for Packaging your Work and Final Submission Guidelines

[Rahul Chauhan]

Dear GSoC students,

The final evaluation and code submission deadline is approaching.
As official GSoC 2021 timeline mentions [1]:

Students submit their final work product and their final mentor
evaluation: *August
16 - 23 18:00 UTC.*

We hope that you enjoyed coding with OSGeo, and we are sure that you
learned a lot from your mentors and the vibrant OSGeo community. We
appreciate your efforts for standing strong during the global tough time
and justifying, as they say - *"when the going gets tough, the tough get
going". *We are sure that you all must have your great stories associated
with GSoC 2021. The final step is wrapping up and packaging your project
for final submission.

According to Google [2], the basic requirements for code submissions are:

   - It must be easy to identify the work you have done. (i.e. the changes
   you made or new code.) When someone goes to the provided URL it should be
   clear what work you did without requiring them to do significant additional
   digging.

   - It should be in a stable location. The URL cannot be changed
   after submission.

   - Someone else should be able to use the content at (or referenced from)
   the target of the link to extend your work. If your work is 100% complete,
   they should be able to use it. If your work is not 100% complete, it should
   be clear what's left to do.

You are also required to submit your final report to the SOC mailing list.
Your final report must include:

1- The title of the project and the software community it belongs to (for
hybrid projects indicate all the software involved);

*Note:* If your title has changed over the due course of project, then do
not forget to update it to the Dashboard and put the final updated title in
the report;

2- Abstract: a description of the general idea, motivation, challenges,
etc.;

3- The state of the art BEFORE your GSoC. For example, if you made a GUI,
you can say: "In the software XYZ, when I wanted to use the tool xxx, I had
to manually edit the file yyy";

4- The addition (added value) that your project brought to the software. In
the same example: "With the GUI that I created, now it is possible to use
the tool xxx via graphical user interface";

5- If there is still work to be done on the project, include that too. You
can also share highlights or challenging pieces.

6- Add all the permanent links to access the code and documentation for the
user to get started with testing your application. "Please test
my code following instructions here". (Don’t forget to test that the links
are working and do not require special access permissions!) Ensure that the
pull request description is detailed. If the pull request is going to have
more work done after GSoC is over, make sure the last GSoC commit is noted.

7- At least, add a graphical image that should serve to show the main
elements of your project. It could be a flow chart, a screenshot, both, or
whatever you think could serve for the scope.

*Remember*: the aim is to showcase your project to people that are not
necessarily familiar with the software. The image must be uploaded on a
public repository or in the web page / wiki of your project and the link
shall be included in your report.

8- Optional: You can add links to videos, blog posts etc. that you have
created. (We warmly encourage it. It feels highly elated to see your work
or read a blog post in future.)

The report must be included as text inside your email (not as a separate
attached document, not as a link to an external document). Also, remember
to add the link to your project wiki page and add the final report in your
wiki.

In order to comply with Google’s requirement of *a report in a stable
location (the URL cannot be changed after submission)*, you can either
check with your mentors for a suitable URL or submit the URL of
your final report. You can find the URL of your final report mail in the
SoC Archives (https://lists.osgeo.org/pipermail/soc/) and then use this
permanent link to your final report mail in your GSoC final submission in
your dashboard.

You must submit your final evaluations (with the submission URL) before *August
23 18:00 UTC*. Do not wait until the last minute on August 23. Once you
submit your final evaluation, you cannot change it or the final report URL.
That URL is what will be public on the GSoC archive site so you should want
it to be representative of the work you did this summer.

Please reach out proactively to your mentors and to this mailing list in
case of any further queries.

All the best!

Kind regards,
your OSGeo GSoC Admins

[1] https://developers.google.com/open-source/gsoc/timeline
[2] https://developers.google.com/open-source/gsoc/help/work-product
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