[TOSprint] IslandWood sprint -- money talks...

[Paul Ramsey]

It would be nice indeed, but perhaps not something we want to hang
this event over :) Our last events all ended up costing hotel and
travel for developers, and some incidental meal costs. The budget
Michael has provided is comparable (or better), with the cash bar
being the only wrinkle. I guess the hotel would look askance if we
brought in our own supplies of alcohol.

P.

On Wed, Jul 13, 2011 at 1:54 PM, Steve Lehr <steve at qpublic.net> wrote:
> I agree 100% with Daniel - we should try to get the cost for the developers
> to be $0.00
>
>
> Steve Lehr
> steve at qpublic.net
> www.qpublic.net
> qPublic Main Office:  386-734-1954
> Fax:  866-800-8637
>
>
> -----Original Message-----
> From: tosprint-bounces at lists.osgeo.org
> [mailto:tosprint-bounces at lists.osgeo.org] On Behalf Of Daniel Morissette
> Sent: Wednesday, July 13, 2011 7:54 AM
> To: tosprint at lists.osgeo.org
> Subject: Re: [TOSprint] IslandWood sprint -- money talks...
>
> Hi Michael,
>
> What happens with the budget if we get less than 30 people? Also, are the
> costs all fixed, is there some room in the budget?
>
> There are chances that people from Europe, and even some from Eastern
> Canadad/US may not be able to make it to Seattle due to distance and costs.
> Hopefully that will be compensated by new attendees from Western US/Canada
> but we're not sure yet, that's why I'm asking.
>
> BTW, One comment I got last year was that we should aim to bring the cost
> near zero for attendees since they (or their employer) already provide their
> time for free. Can we try to raise more sponsorship before setting the final
> price for attendees and asking them to pay? Maybe have multiple sponsorship
> levels since qpublic already offered more than the base 750$ sponsorship and
> that should be acknowledged somehow?
>
> I have to admit that the cash bar is not ideal (unless it's really cheap).
> Anything we can do about this to at least offer a couple of drinks to
> sprinters for the social part of the day?
>
> Daniel
>
>
> On 11-07-09 09:09 PM, Michael P. Gerlek wrote:
>> After talking over rates with the folks at IslandWood, our sprint
>> would need to raise approximately $25000.  This cost covers:
>>
>>    - 30 people
>>    - arrival evening of Feb 5th, departure afternoon of Feb 9th
>>    - single occupancy rooms
>>    - 3 square meals a day, plus coffee and snacks
>>    - 1 good conference room
>>    - 1 "social / team-building" event
>>
>> The only thing this does not include is alcohol.  (cash bar service is
>> available for extra charge)
>>
>> If each attendee pays $525, and we get ten $750 sponsors, and we use
>> the $2000 left over from previous years, then we would break even.
>> (In the past, people have really only needed to pay their lodging
>> costs, so asking for $525 "registration fee" is like a $131/night room
>> rate.)  If we get more sponsorships or something, the $525 rate will be
> reduced accordingly.
>>
>> We would need to raise $12,500 right now in order to reserve the space.
>>
>> So, if we want to make this happen:
>>
>>    **  Who is willing to pay $525 registration right now, and who is
>> willing to pay $750 (or more!) sponsorship right now?  **
>>
>> -mpg
>>
>> [PS- I have the full price breakdowns in a spreadsheet, ask me if you
>> want a copy.  In fact, might be nice for someone to check my math.]
>>
>>
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>
>
> --
> Daniel Morissette
> http://www.mapgears.com/
> Provider of Professional MapServer Support since 2000
>
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