[TOSprint] IslandWood sprint -- money talks...

[Roger André]

I'm totally willing to sponsor a keg of Pacific Northwest Ale to the event,
so that the developers don't get parched, OR go broke at the bar.  ;)
--

On Wed, Jul 13, 2011 at 1:59 PM, Paul Ramsey <pramsey at opengeo.org> wrote:

> It would be nice indeed, but perhaps not something we want to hang
> this event over :) Our last events all ended up costing hotel and
> travel for developers, and some incidental meal costs. The budget
> Michael has provided is comparable (or better), with the cash bar
> being the only wrinkle. I guess the hotel would look askance if we
> brought in our own supplies of alcohol.
>
> P.
>
> On Wed, Jul 13, 2011 at 1:54 PM, Steve Lehr <steve at qpublic.net> wrote:
> > I agree 100% with Daniel - we should try to get the cost for the
> developers
> > to be $0.00
> >
> >
> > Steve Lehr
> > steve at qpublic.net
> > www.qpublic.net
> > qPublic Main Office:  386-734-1954
> > Fax:  866-800-8637
> >
> >
> > -----Original Message-----
> > From: tosprint-bounces at lists.osgeo.org
> > [mailto:tosprint-bounces at lists.osgeo.org] On Behalf Of Daniel Morissette
> > Sent: Wednesday, July 13, 2011 7:54 AM
> > To: tosprint at lists.osgeo.org
> > Subject: Re: [TOSprint] IslandWood sprint -- money talks...
> >
> > Hi Michael,
> >
> > What happens with the budget if we get less than 30 people? Also, are the
> > costs all fixed, is there some room in the budget?
> >
> > There are chances that people from Europe, and even some from Eastern
> > Canadad/US may not be able to make it to Seattle due to distance and
> costs.
> > Hopefully that will be compensated by new attendees from Western
> US/Canada
> > but we're not sure yet, that's why I'm asking.
> >
> > BTW, One comment I got last year was that we should aim to bring the cost
> > near zero for attendees since they (or their employer) already provide
> their
> > time for free. Can we try to raise more sponsorship before setting the
> final
> > price for attendees and asking them to pay? Maybe have multiple
> sponsorship
> > levels since qpublic already offered more than the base 750$ sponsorship
> and
> > that should be acknowledged somehow?
> >
> > I have to admit that the cash bar is not ideal (unless it's really
> cheap).
> > Anything we can do about this to at least offer a couple of drinks to
> > sprinters for the social part of the day?
> >
> > Daniel
> >
> >
> > On 11-07-09 09:09 PM, Michael P. Gerlek wrote:
> >> After talking over rates with the folks at IslandWood, our sprint
> >> would need to raise approximately $25000.  This cost covers:
> >>
> >>    - 30 people
> >>    - arrival evening of Feb 5th, departure afternoon of Feb 9th
> >>    - single occupancy rooms
> >>    - 3 square meals a day, plus coffee and snacks
> >>    - 1 good conference room
> >>    - 1 "social / team-building" event
> >>
> >> The only thing this does not include is alcohol.  (cash bar service is
> >> available for extra charge)
> >>
> >> If each attendee pays $525, and we get ten $750 sponsors, and we use
> >> the $2000 left over from previous years, then we would break even.
> >> (In the past, people have really only needed to pay their lodging
> >> costs, so asking for $525 "registration fee" is like a $131/night room
> >> rate.)  If we get more sponsorships or something, the $525 rate will be
> > reduced accordingly.
> >>
> >> We would need to raise $12,500 right now in order to reserve the space.
> >>
> >> So, if we want to make this happen:
> >>
> >>    **  Who is willing to pay $525 registration right now, and who is
> >> willing to pay $750 (or more!) sponsorship right now?  **
> >>
> >> -mpg
> >>
> >> [PS- I have the full price breakdowns in a spreadsheet, ask me if you
> >> want a copy.  In fact, might be nice for someone to check my math.]
> >>
> >>
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> >
> >
> > --
> > Daniel Morissette
> > http://www.mapgears.com/
> > Provider of Professional MapServer Support since 2000
> >
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> >
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