[Web Comm] Should we have a meeting soon?

[Jason Birch]

I'd prefer 7pm CST (5PST and 8EST) if possible.  The kids are in after
school activities until 6 on tue/thu so 5-6 PST works well for me.

-----Original Message-----
From: Daniel Brookshier [mailto:dbrookshier at collab.net] 
Sent: Tuesday, March 07, 2006 09:58
To: dev at webcommittee.osgeo.org
Subject: Re: [Web Comm] Should we have a meeting soon?

Yes indeed, it is time for a meeting. It has been a busy few days and I
really appreciate the take action attitude once I passed out the keys.

My week is free except for this afternoon and Wed night, but tonight is
ok. Friday is the next board meeting, so I'd like to meet before then.

How is everyone for tonight at 8pm CST? That's 6PST and 9EST.

Daniel Brookshier
Community Manager
214-207-6614

On Mar 7, 2006, at 10:59 AM, Frank Warmerdam wrote:

> Fred Warnock wrote:
>> Some of the things I would like to know and discuss are as follows
>> 1) when are people able to actively work on the site? days(s) and
>> time(s)
>> 2) how often should we have regular meetings?
>>  - Weekly, bi-weekly, monthly?
>>  - best time seems to be in the evening 7 or 8 until 8 or 9 (lets 
>> keep them to an hour at the most)
>> 3) how should we conduct our meetings?
>>  - we should have a clear agenda, at the very least we should come to

>> those meetings with a list of issues that need to be discussed
>>  - I think each time, someone should "chair" the meeting to keep us 
>> on topic and on time
>>  - I also think someone should "record" the meeting as a list of 
>> assigned tasks, or issues etc. in a wiki.  This person could also be 
>> the "chair"
>
> Fred,
>
> Indeed, WebCom is a formal committee of the foundation and so it 
> should be doing some things in a business-like manner.  Formal 
> meetings should be chaired, and minuted.  Some sorts of things should 
> be handled as proper minuted motions, such as changes to the 
> membership
> of WebCom, adopted procedures and policies and so forth.   A much more
> informal decision making process is fine for day to day stuff like 
> "should we change this page to add such and such an item".
>
>> 4) what are our priorities?
>> 5) what do people want to tackle?
>> 6) how do we deal with suggestions?
>
> 4-6: Good questions!
>
>> 7) should we nominate a "lead" from our number?  Does Frank become 
>> our "lead" as he's on the board? Is Daniel our "lead" since he's our 
>> community manager... I ask this since I work much better when a clear

>> lead is established
>
> The motion forming WebCom designated DanielB as chair.  I am not 
> formally a member, though I will remain on the mailing list piping up 
> with suggestions sometimes and hope to sit in on some meetings.  If 
> you wish to select a new chair, you would need to pass a motion 
> recommending a change to the board.  The chair of WebCom is formally 
> an "officer" of the foundation and has reporting responsibility back 
> to the board, and is expected to maintain good order within WebCom.
>
>> 8) site design ideas and organization.  Jason I know you are already 
>> discussing this on the list, but a discussion could be useful to get 
>> "buy in"
>> 9) Protocol with what we can decide on the list and what should be 
>> decided in meetings
>
> Right.  You need to set out some policies on this sort of thing, and 
> publish these policies on http://webcommittee.osgeo.org.
>
>> btw, I've been reading a project management book lately called 
>> "Applied Software Project Management"... I don't normally talk like 
>> this ;)
>
> I went through a heavy-duty project management and process development

> phase when I was at PCI.  I'm afraid I've largely reverted back to 
> seat-of-the-pants hacker since then.  It is a good thing to expose 
> yourself too though!
>
> Best regards,
> --
> ---------------------------------------
> +--------------------------------------
> I set the clouds in motion - turn up   | Frank Warmerdam,  
> warmerdam at pobox.com
> light and sound - activate the windows | http://pobox.com/~warmerdam
> and watch the world go round - Rush    | President OSGF, http:// 
> osgeo.org
>
>
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