[FOSS4G-Oceania] * Important - budget update *

[Alex Leith]

My preference is to continue to be conservative, but ensure that we do
continue to support great initiatives out of the 'good mojo' fund. My view
is that if we can deliver a surplus this year, it will set things in place
to do it again next year. We don't want to stretch, and accidentally miss
the mark due to unforeseen expenses. And we do need to honour our
commitment to SSSI, as they have put their trust in us and taken a risk.

In more general terms, thanks for doing this analysis, John, and it's
fantastic to see that this first time event has so much support! From
talking to the FOSS4G organisers in Dar, they didn't have an easy time
seeking sponsors, so we're quite privileged in this area. Thanks to Adam
for putting a bunch of work in on sponsorship.

On Mon, 3 Sep 2018 at 12:27 Daniel Silk <dwsilk at gmail.com> wrote:

> I think that we should continue to target a $10k surplus, but continue to
> keep things modest. We should still challenge expenditure rather than
> seeking to use up surplus funds for the sake of it.
>
> Having said that, there are key areas (all already proposed) that I would
> support expanding if we are heading toward a larger than $10k surplus.
> Particularly:
>  - Travel Grant Programme
>  - Student / workshop presenter discounts
>  - Video recording
>
>
>
> On Mon, Sep 3, 2018 at 12:08 PM John Bryant <johnwbryant at gmail.com> wrote:
>
>> Thanks Cameron, well put. A couple of responses to keep the discussion
>> going here (would be keen to get some additional guidance from the group on
>> how we tackle this):
>>
>> *We should invite SSSI to contribute to the discussion about how the
>>> surplus is spent *
>>
>>
>> I agree. Kerry is in this group and can report to SSSI directly & provide
>> insight into SSSI's position, but we should also continue the dialogue with
>> Peter Olah (SSSI CEO), and when we have greater clarity on the final
>> surplus (post conf?), we should aim for some productive discussion on
>> what's next (including potentially re-investing some of the surplus).
>>
>> *ensure we continue to make our maximum budgeted surplus*
>>
>>
>>  I would be interested to know which amount this committee feels would be
>> appropriate here. We have:
>>
>>    - Target surplus in our agreement with SSSI ($3k-$10k)
>>    - The surplus in the budget we all approved
>>    <https://docs.google.com/spreadsheets/d/1EbEKlskspq358FxTyfPsVorhibAjLeCzMEIw-ko4thg> on
>>    5 June ($22k, with the attached note '**actual target surplus is
>>    $10,000 - this is a conservative budget to accommodate the unknowns in our
>>    first year*')
>>    - Current adjusted budget surplus (approved budget incorporating
>>    changes we've agreed to along the way, currently at $14k)
>>
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>>
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-- 

Alex Leith
0419 189 050
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