[Belgium] procedure for official creation of asbl/vzw: proposed bylaws
Johan Van de Wauw
johan.vandewauw at gmail.com
Tue Jul 7 10:49:08 PDT 2015
Some comments on the proposal:
This are our statutes, which are hard to change. You mostly need them
when things go bad, so when reading them this is what you should keep
Note that I found it difficult reading this in French, so I may miss
I would make it easier for the board to remove "adherent members",
especially since it is very easy to become one. I'd suggest that the
board can reject or remove them, and that once rejected/removed they
can be only be added by a general assembly if proposed by one of the
effective members and after a vote.
Eg spam registrations, errors, ... can be handled this way. I don't
think the board will go light on removing a member if there is a good
But perhaps it is even better to leave all of this for the " règlement
d'ordre intérieur , since adherent members don't have any official
Thinking about whether companies can be members: I think we should
rather think about having a sponsored membership for these members.
But again, I'm not sure we should do this in the statutes - those are
hard to change.
On Thu, Jul 2, 2015 at 5:17 PM, Dirk Frigne <dirk.frigne at geosparc.com> wrote:
>> - Where should we localize the association ?
> If you live in Brussels, then your home address is a good option.
> I still wait for an alternative, as I asked Gael offline if there is a
> possibility we use the address of IBGE as the main seat.
> I suggest to also accept moral persons. At the Flemish association for
> GIS (Flagis) where I am the secratary, we have sponsor members,
> 'moral persons' members and physical person members. 3 different member
> fees: 750/Year, 250/Year, 20 /Year).
> For OSGeo, I am still in favor to provide *free* membership, as there is
> a discussion on the [discuss] mailing list . They even pointed to our
> initiative for the problem of membership fees:
> Regarding changing from an open OSGeo membership (nothing at the
> moment), to charging a membership fee, I am in fact for continuing as an
> open/free organization. I do however see some issues with our old
> bylaws, and Arnulf mentioned our USA-based status, and there has been
> recent talk again of a registered satellite organization such as through
> an OSGeo Europe. (this will likely be discussed more in Como)
> So I agree to mimic the rules that apply for OSGeo.
>  https://www.linkedin.com/pub/flagis-vzw/85/517/32b
>  http://lists.osgeo.org/pipermail/discuss/2015-July/014419.html
> On 02-07-15 13:35, Moritz Lennert wrote:
>> Dear all,
>> Here is a revised version of the "statuts", allowing for two types of
>> members and integrating some of the other comments.
>> To be discussed (cf comments in the text):
>> - Who wants to be founding member ?
>> - Who wants to be part of the board ?
>> - Where should we localize the association ? I offer my home address if
>> there is no other solution.
>> - Should "effective" (i.e. charter) members have to pay an annual
>> contribution ?
>> - Should members be physical persons or can moral persons (associations,
>> companies, etc) be members ?
>> - How should non charer members (i.e. "members adérents") become
>> members: I propose to mimick OSGeo central and allow registration via
>> the web site.
>> On 22/06/15 12:07, Tommy Oozeer wrote:
>>> Hello everyone,
>>> I have also added my comments in the doc.
>>> -----Message d'origine-----
>>> De : belgium-bounces at lists.osgeo.org
>>> [mailto:belgium-bounces at lists.osgeo.org] De la part de Dirk Frigne
>>> Envoyé : lundi 22 juin 2015 09:53
>>> À : belgium at lists.osgeo.org
>>> Cc : managementsupport at geosparc.com
>>> Objet : Re: [Belgium] procedure for official creation of asbl/vzw:
>>> proposed bylaws
>>> Hi all,
>>> My2c comments in the document.
>>> On 21-06-15 18:30, Moritz Lennert wrote:
>>>> Hi all,
>>>> Please find attached a first draft of the bylaws of the asbl/vzw. I've
>>>> used a model from  to draft this. They are in French as this was
>>>> easier for me than in Dutch. I don't think we could elaborate them in
>>>> Please read through them. I've highlighted several parts and included
>>>> some questions. Please react.
>>>> In order to officially constitute the organisation, we have to
>>>> - file these bylaws and the register of members at the "greffe du
>>>> tribunal de commerce"
>>>> - publish the bylaws and the list of board members in the "Moniteur"
>>>> The costs for this procedure are 181,50€.
>>>> We should probably have a legal expert read the bylaws before we file
>>>> them, just to make sure we respect all aspects of the law and won't
>>>> have to modify them soon (which would mean additional costs). I can
>>>> see if I can convince some of my contacts to do this, but if you have
>>>> competent people around you, please tell me.
>>>> Another good source of information on asbl (in French) is .
>>>>  http://www.laboiteasbl.be/
>>>>  http://www.assoc.be/
>>>> Belgium mailing list
>>>> Belgium at lists.osgeo.org
>>> Yours sincerely,
>>> ir. Dirk Frigne
>>> Geosparc n.v.
>>> Brugsesteenweg 587
>>> B-9030 Ghent
>>> Tel: +32 9 236 60 18
>>> GSM: +32 495 508 799
>>> Belgium mailing list
>>> Belgium at lists.osgeo.org
>> Belgium mailing list
>> Belgium at lists.osgeo.org
> Yours sincerely,
> ir. Dirk Frigne
> Geosparc n.v.
> Brugsesteenweg 587
> B-9030 Ghent
> Tel: +32 9 236 60 18
> GSM: +32 495 508 799
> Belgium mailing list
> Belgium at lists.osgeo.org
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