[Board] Travel Expenses

Daniel Kastl daniel at georepublic.de
Wed Aug 29 06:56:37 PDT 2012

Hi Nicolas and all,

I think Jeff's point was, that there is something you can reference to when
you're asked to speak as an ambassador for OSGeo.
Instead of having to personally negotiate with the conference organizer
about travel expenses, etc..
It's still up to everyone to not ask for refund of travel and other costs.
The amount may also vary from country to country. Jeff didn't mean that
OSGeo should refund the costs, but I think that became already clear.

I think it's a good idea to have such a Wiki page and some examples how to
deal with being asked to speak at an event.


On Wed, Aug 29, 2012 at 9:50 PM, nicolas bozon <nicolas.bozon at gmail.com>wrote:

> Hi Jeff !
> Yes, i've fully understand that events and  LOC that would invite one of
> the OSGeo Ambassadors should cover at least part of such guidelines that
> Board may fix.
> And i'm fully  in favor of that.
> However, travelling to such conferences and speak, may be eat and sleeep,
> means an amount which not all the event's LOC would may be able to cover,
> depending on the event, place, and may be currency.
> May be we could get an average amount that previous Ambassadors spend for
> travelling and  speaking in every continent.
> I'm not sure every FOSS4G conferences would be able to cover all that,
> that's why i was telling about the Foundation money.
> I'm sorry if i was wrong on this.
> I'm looking forward such guidelines, for every OSGeo related event, all
> over the globe.
> Best,
> Nick
> 2012/8/29 Jeff McKenna <jmckenna at gatewaygeomatics.com>
>> Hi Nick,
>> Just to clarify, here is an example situation:
>> - an event's organizing committee contacts an OSGeo representative to
>> speak and attend their event on behalf of OSGeo
>> - that representative can then respond by saying "yes, great, and please
>> find the guidelines to using an OSGeo Ambassador at: [wiki page of
>> guidelines]
>> - that wiki page would list requirements for the event organizers,
>> including, as Cameron stated, "expect to cover travel, accommodation and
>> a daily rate of XXX" for the ambassador
>> So, I am in fact not proposing to use any OSGeo funds.
>> -jeff
>> On 12-08-29 9:15 AM, nicolas bozon wrote:
>> > Hi Jeff, Board, All
>> >
>> > I fully agree with Jeff that such an Ambassador role should come along
>> > with detailed guidelines on how an OSGeo Ambassador would cover his
>> > expenses when travelling to represent the Foundation. That makes sense,
>> > for every Ambassador and for every OSGeo related event i think.
>> >
>> > On the orther hand, looking at the number of Ambassadors, and the number
>> > of geo-confs where OSGeo could/should be represented, may be such
>> > guidelines would spend all the money in only half a year. Before
>> > spending what the Foundation has on travelling and food, i'd suggest to
>> > find new potential incomes, such as sponsors, projects donations,
>> > foundations and all that.
>> >
>> > Still i think it is a very important topic that Jeff pointed out.
>> >
>> > Best,
>> >
>> > Nick
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Georepublic UG & Georepublic Japan
eMail: daniel.kastl at georepublic.de
Web: http://georepublic.de
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