[Board] Fwd: [Foss4g2012] Meeting summary of FOSS4G 2012 meeting (3rd, July)

[Peter Batty]

Forwarding to the board just in case anyone is not on the foss4g2012 list.

---------- Forwarded message ----------
From: Shin, Sanghee <endofcap at gmail.com>
Date: Tue, Jul 3, 2012 at 10:03 AM
Subject: [Foss4g2012] Meeting summary of FOSS4G 2012 meeting (3rd, July)
To: FOSS4G 2012 <foss4g2012 at lists.osgeo.org>
Cc: Bo Guo <bo.guo at gisticinc.com>, Ang Gao <tomgaoang at gmail.com>, Zhengfan
Lin <public.t.lin at gmail.com>, Xianfeng Song <xfsong at gucas.ac.cn>, Yan Xun <
yanxunyx at gmail.com>, Ang Gao <gaoang at lreis.ac.cn>, Rongguo Chen <
chenrg at lreis.ac.cn>


Present :
>From China LOC:
        • Gao Ang
        • Xun Yan

>From International Volunteer Group:
        • Cameron Shorter
        • Sanghee Shin
        • Tanner Lin
        • Bo Guo

Date & Time:
        • July 3rd, 2012  7:00 pm - 8:00 pm Beijing Time

Log:
        • http://irclogs.geoapt.com/osgeo/%23osgeo.2012-07-03.log

Minutes:
• Gao Ang reported current situation of FOSS4G preparation from LOC side.
• Regarding PCO(Professional Conference Organizer) contract, LOC failed to
sign a PCO contract with 3S News, a PCO company, last week. And LOC tried
to find another PCO, but only to fail.
• Currently LOC is not optimistic about the hosting FOSS4G 2012
successfully due to lacking of experiences and staffs.
• Only 3 part time local volunteers are available in LOC now. However they
don't have enough time to handle all the conference issues.
• LOC started to look over all the options including canceling.
• Cameron suggested a financial assessment or simulation for continuing and
canceling conference.
• LOC & International volunteer group looked over the possibility of
hosting FOSS4G 2012 as local event.
• According to Gao Ang, if LOC could not find PCO or hire full time
organizer, LOC would like to cancel conference rather than make it a local
event.
• Cameron stated LOC should make decision soon whatever that may be.
• Gao Ang will gather opinions from LOC members and then will report LOC's
final decision on FOSS4G to OSGeo Board by this weekend.

Pending Issues:
• LOC's final decision on FOSS4G 2012 including canceling, continuing and
downgrading to local event.
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