[Board] MOTION: Approve schedule for the 2012 OSGeo elections

[Cameron Shorter]

Arnulf,
I'm keen to align the voting of Charter members with an annual refresh 
of "OSGeo Advocate" roles.
As such, the suggested timeframe should fit with your suggested dates 
(although it would help if we could slip the schedule by a week at the 
start).

If there are no objections, I'd like to add a line item or two, 
suggesting that one way for a nominating member to explain their 
experience is to update their "OSGeo Advocate" profile, then point 
people at this profile.

Suggested schedule:

+ 1 week, by 24 June: Finalise template for "OSGeo Advocates" with 
Marketing Committee
+ 2 weeks, up to 1 July: Board and marketing committee members 
encouraged to have "OSGeo Advocate" profiles completed by this day 
(which can be used as a reference for the rest of the community)
+ 3 weeks, up to 8 July: General OSGeo community invited to have 
completed "OSGeo Advocate" profiles by this day. Finish with a call for 
new Charter Members. New Charter members are encouraged to reference 
their "OSGeo Advocate" profile, which we can easily include in a 
separate wiki page if we wish.
+5 weeks up to 22 July: Charter member nominations complete. Start voting.
+6 weeks up to 29 July: Finish Charter member voting. Announce results.

On 14/06/2012 2:50 AM, Tim Schaub wrote:
> Doc looks good to me.  I agree with Daniel's suggestions and added a
> section on nominee self-promotion.
>
> I also edited the doc to indicate that I will not be standing for
> re-election in August.  I'm hoping that someone with more volunteer
> time and energy can take my place.
>
> Tim
>
> On Wed, Jun 13, 2012 at 10:14 AM, Daniel Morissette
> <dmorissette at mapgears.com>  wrote:
>> I believe your proposal is fine, it follows all the rules that I am aware
>> of.
>>
>> However here are a few notes/comments from last year's CRO after my review
>> of your proposal for the benefit of those who are less familiar with the
>> process and the way it used to be held:
>>
>> 1- We are coming back to holding the charter member election first, followed
>> by the board election. This is perfectly fine as this is the way things used
>> to be in the first years of the foundation, and we had reversed the order in
>> the last 2-3 years due to poor timing (i.e. we started the election process
>> too late)
>>
>> 2- I note that the proposed charter member nomination period is 7 days which
>> is slightly shorter than the 13-14 days nomination period that we had in
>> 2011 and 2010, but then the proposed voting period of ~14 days is longer
>> than what it used to be. This is fine and respects our rules which require 1
>> week for both. However, I used to like a longer nomination period to keep
>> time for nominees to be contacted and provide feedback. My suggestion would
>> be to adjust your proposal to have ~12 days nominations and ~8 days voting
>> for the charter member election. The gap of 1 week between nominations and
>> voting is great to leave time to nominees to send out a little speech.
>>
>> 3- I am fine with the proposed number of 20 new charter members (and hope
>> that nobody will reopen that endless debate on the number of charter members
>> to add each year).
>>
>> 4- Nothing to add/change on the board election part of the proposal
>>
>> 5- Should we start the practice of putting the name of the CRO in the
>> Elections wiki page... just to keep track of who played the role when
>> without having to dig out in the mailing list archives?
>>
>> Thank you for taking the lead on this
>>
>> Daniel
>>
>>
>>
>>
>> On 12-06-13 11:11 AM, Arnulf Christl (OSGeo) wrote:
>>> Dear Board,
>>> we are ready to start the Elections 2012. I have created the Wiki pages
>>> and added a schedule. As in previous years the board should approve of
>>> the election schedule and procedure. I suggest to stick with 20 new
>>> members but am open for suggestions.
>>>
>>> Please don't jut rubber stamp this but check whether I got it all right
>>> or suggest changes if something is really wrong.
>>>
>>> If everything looks OK, please proceed to second and vote so that we can
>>> get going before the next board meeting.
>>>
>>>
>>> MOTION: Approve schedule for the 2012 OSGeo elections as specified on [1].
>>>
>>>
>>>
>>> Best regards,
>>> Arnulf
>>>
>>> [1] http://wiki.osgeo.org/wiki/Election_2012
>>>
>>
>> --
>> Daniel Morissette
>> http://www.mapgears.com/
>> Provider of Professional MapServer Support since 2000
>>
>>
>> _______________________________________________
>> Board mailing list
>> Board at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/board
>
>


-- 
Cameron Shorter
Geospatial Solutions Manager
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Mob: +61 (0)419 142 254

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