[Board] OSGeo Code Sprint 2014 Vienna - Application for funding by OSGeo
Frank Warmerdam
warmerdam at pobox.com
Mon Mar 3 09:23:13 PST 2014
+1 Frank
On Sun, Feb 23, 2014 at 3:05 AM, Anne Ghisla <a.ghisla at gmail.com> wrote:
> On Fri, 21 Feb 2014 23:31:50 +1100
> Cameron Shorter <cameron.shorter at gmail.com> wrote:
>
> > Stephan,
> > Translating your words into a motion:
> >
> > Motion:
> > OSGeo board to approve 7k EURO of OSGeo funds toward the Vienna 2014 Code
> > Sprint.
> >
> > +1 Cameron
>
> +1 Anne
>
> > On 20/02/14 09:55, Stephan Meißl wrote:
> > > Hi Cameron,
> > >
> > > sorry, you're absolutely right, I haven't provided the requested
> > > amount very explicitly.
> > >
> > > Our planned budget is around 20k EURO whereof 9k EURO are already covered
> > > by sponsors. We're further expecting to be able to raise another
> > > 4k EURO of sponsors money which leaves a gap of 7k EURO we're asking for
> > > from OSGeo.
> > >
> > > Of course, a backup for the 4k EURO in case we don't raise it would be
> > > very welcome. On the other side in case we're lucky and raise a lot
> > > more money we of course would provide the surplus to OSGeo.
> > >
> > > Also note that the planning numbers are rather high to be on the
> > > save side and thus lesser OSGeo funding might be actually needed.
> > >
> > > I hope this clarifies our application.
> > >
> > > Thanks,
> > > Stephan
> > >
> > > On Feb 19, 2014 8:22 PM, Cameron Shorter
> > > <cameron.shorter at gmail.com> wrote:
> > >> On reading Stephen's request, I realise that our code sprint
> > >> guidelines need tweaking, in that Stephen has not specifically
> > >> identified how much money he is requesting of OSGeo, which I
> > >> believe is required if we are to vote on the proposal as a board.
> > >>
> > >> Stephen, could you please extend this proposal to include
> > >> "I request that OSGeo contribute $XXX toward the Vienna 2014 code
> > >> sprint." It is possible that you might also request non-financial
> > >> things from the OSGeo-Board too, although I'm not sure that they
> > >> might be at the moment.
> > >>
> > >> On 19/02/14 01:44, Stephan Meißl wrote:
> > >>> Hi board,
> > >>>
> > >>> please find below or online [0] our application for funding by
> > >>> OSGeo for the OSGeo Code Sprint 2014 Vienna. Many thanks for your
> > >>> kind consideration. Don't hesitate to contact me in case of any
> > >>> questions.
> > >>>
> > >>> cu
> > >>> Stephan
> > >>>
> > >>>
> ########################################################################
> > >>> OSGeo Code Sprint 2014 Vienna
> > >>> Application for funding by OSGeo
> > >>>
> > >>> Basic Information
> > >>> - Audience: how many people are expected?
> > >>> - Currently 65 participants have registered (see [1])
> > >>> - Region: is the sprint localized to a specific region?
> > >>> - No, this is the annual C Tribe Sprint for 2014.
> > >>> - Projects: is the sprint to work on just one specific project,
> > >>> or is it for multiple projects?
> > >>> - The sprint is for multiple projects particularly
> > >>> MapServer, QGis, GRASS, GDAL, PostGIS, PDAL, etc.
> > >>> - Length: how many days will the sprint cover?
> > >>> - Full week i.e. 5 working days
> > >>> - Venue: where will the sprint be held? will food be provided?
> > >>> will overnight lodging be provided?
> > >>> - The venue is sponsored by the City of Vienna. Food will be
> > >>> provided as the sponsoring allows with the aim that participants
> > >>> have no expenses for the whole week except travel and lodging,
> > >>> i.e. all meals and activities are covered by the budget.
> > >>> Currently 9k EURO of sponsoring have already been raised which should
> > >>> already suffice for breaks, snacks, lunches, and at least one
> > >>> dinner (see planning and accounting spreadsheet [2]).
> > >>> It is currently not planned to provide support for travel
> > >>> or overnight lodging.
> > >>>
> > >>> Expected budget
> > >>> - Where is the prospective budget published? Provide a link to a
> > >>> publicly accessible resource (e.g. wiki). The prospective
> > >>> budget shall list the levels/amounts of forecasted sponsorship,
> > >>> and show that OSGeo is providing matching funds (see Sponsorship
> > >>> Criteria below).
> > >>> - [2]
> > >>>
> > >>> The budget shall contain the following information:
> > >>> - what is the expected registration fee, if any, for each
> > >>> attendee?
> > >>> - No registration fee
> > >>> - what is the expected amount of third-party sponsorships?
> > >>> - We're planning for 13k EURO whereof 9k EURO are already pledged
> > >>> whereof 6,5k EURO are already received
> > >>> - what in-kind donations are expected (such as donated use of a
> > >>> conference room)?
> > >>> - The venue is sponsored by the City of Vienna and I can use
> > >>> work time at EOX for organization
> > >>> - what is the desired amount of OSGeo sponsorship?
> > >>> - In order to have all dinners sponsored around 7k EURO are
> > >>> needed, given that the planned 4k EURO additional sponsoring can be
> > >>> raised. If no additional sponsors can be found around 11k EURO would
> > >>> be needed.
> > >>> - what is the expected cost per attendee, for travel, lodging,
> > >>> and food?
> > >>> - Travel and lodging costs are covered by the participants
> > >>> themselves or their respective project e.g. QGis.
> > >>> Costs for lunches will be covered, planned with 75 EURO per
> > >>> attendee. At least one or two dinners will be covered for sure
> > >>> given the current amount of sponsoring, planned with 40 EURO per
> > >>> dinner per attendee. To provide dinners all days for 65 attendees
> > >>> we are planning with 10-13k EURO.
> > >>> Additionally we plan an ice breaker (20 EURO per attendee) and
> > >>> a guided citytour (159 EURO total).
> > >>> Note that the planning numbers are rather high to be on
> > >>> the save side and thus lesser OSGeo funding might be actually
> > >>> needed. Additionally we are still expecting sponsors to respond.
> > >>> - what is the expected cost for the venue (such as conference
> > >>> room, wifi support, snacks, etc)?
> > >>> - There will be only costs for snacks and probably coffee,
> > >>> planned with 25 EURO per attendee.
> > >>> In case we want to stay longer than 7:45 in the evening we
> > >>> have to pay the porter (41.66 EURO/hour).
> > >>>
> > >>> Profit / Loss / Risk
> > >>> - What is the expected profit of the event, if any? where will any
> > >>> surplus money go?
> > >>> - Given the currently pledged sponsoring no profit is
> > >>> planned. Instead it is planned to continuously evaluate the
> > >>> current expenses in order to provide as much as possible. Any
> > >>> surplus will be transferred to OSGeo and probably available for
> > >>> next year's C Tribe sprint.
> > >>> - Under what circumstances might the event incur a loss? how will
> > >>> this risk be mitigated?
> > >>> - The accounting will be regularly updated, compared to the
> > >>> planning, and a decision to invite for dinners will be based on
> > >>> the remaining money. Thus we really don't expect any loss.
> > >>>
> ########################################################################
> > >>>
> > >>> [0]
> > >>>
> https://docs.google.com/document/d/1q97009c6geb1HHl5DjpdqHb15JjOcN78sEuukJKD05I/pub
> > >>> [1]
> > >>> http://wiki.osgeo.org/wiki/Vienna_Code_Sprint_2014#Participants
> > >>> [2]
> > >>>
> https://docs.google.com/spreadsheet/pub?key=0AvA-LTbghEuHdC1oX3BpYW9RUU5neTU4ZkZOeEpwcFE
> > >>> _______________________________________________ Board mailing list
> > >>> Board at lists.osgeo.org
> > >>> http://lists.osgeo.org/mailman/listinfo/board
> > >>
> > >> --
> > >> Cameron Shorter,
> > >> Software and Data Solutions Manager
> > >> LISAsoft
> > >> Suite 112, Jones Bay Wharf,
> > >> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
> > >>
> > >> P +61 2 9009 5000, W www.lisasoft.com, F +61 2 9009 5099
> > >>
> >
> >
>
>
>
> --
> http://wiki.osgeo.org/wiki/User:Aghisla
>
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--
---------------------------------------+--------------------------------------
I set the clouds in motion - turn up | Frank Warmerdam,
warmerdam at pobox.com
light and sound - activate the windows | http://pobox.com/~warmerdam
and watch the world go round - Rush | Geospatial Software Developer
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