[Board] OSGeo Student awards for FOSS4G Seoul

Tue Sep 8 05:54:40 PDT 2015

Hi Jeff,

Maybe we can learn from your experience in running Sol Katz award over many years. Remember Sol Katz award is given only once an year. We want to make sure OSGeo Student Award opportunity is available for FOSS4G global and regional conferences (so at least 4 events per year and hopefully more as OSGeo expands to more regions , so it needs to be scalable )

Student Awards are NOT a requirement for FOSS4G RFP. It is an additional opportunity, if LOCs wish to increase student participation , then they  can use the (1k USD max funding per event) to get others to also sponsor awards for students.

I think what we need is a main contact for the Student Awards in each FOSS4G LOC who can effectively manage the OSGeo student award process (not the main LOC chair ). In fact, that will be a mandatory  requirement if any LOC (Global or Regional) wants to provide OSGeo Student Awards. There has to be hands on the ground at each FOSS4G event to make sure effective coordination.

As long as LOC manages the selection/process  and informs us in advance the selected student names, we can help manage the rest you suggested  from 2016 [ Contact OSGeo treasurer, print certificates/awards, arrange who to present award, ask local committee for timeslot, makes sure payment is received, publishes news.]

For FOSS4G Seoul , it is too late and i think it is best Sanghee and LOC arranges this as they decide best.

What i suggest is that for the future (from 2016 events)  we setup a  OSGeo Student Award Committee (volunteers welcome) to closely laise with the LOC contact for this.

Good idea to bring the conference committee into this, and we will welcome inputs (as many of them have more experience). So i request all to please help us with your expertise and help us put a strong system/process in place for OSGeo Student Awards in FOSS4G conferences from 2016.

Best wishes,

Suchith

________________________________________
From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org] on behalf of Jeff McKenna [jmckenna at gatewaygeomatics.com]
Sent: Tuesday, September 08, 2015 1:32 PM
To: board at lists.osgeo.org
Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul

Instead of my single voice, I would think that bringing this topic to
the OSGeo Conference Committee would be the smartest way forward (they
manage all FOSS4G events).  Suchith can you submit your request to them
directly[1]?  They may then add the award into the next RFP document.
But please let them know your exact requirements (that each LOC must do
A/B/C), that will help them understand fully. thanks!

[1] http://lists.osgeo.org/mailman/listinfo/conference_dev

-jeff

On 2015-09-08 9:09 AM, Jeff McKenna wrote:
> Hi Suchith,
>
> The Sol Katz award is in its 11th year and it is part of each FOSS4G RFP
> document, but the local committee should not (does not) have to
> additionally do anything with the award, other than giving a timeslot to
> the award presentation (all the real work is done by the Sol Katz Award
> Committee, separate to the local organizing committee).  If GeoForAll
> wants the OSGeo Student Award to be included in each FOSS4G and managed
> by the FOSS4G committee, then GeoForAll should be requesting this to the
> OSGeo Conference Committee to be added as a requirement for hosting.
>
> But in my mind that is not needed, what is needed is for GeoForAll to
> manage their award themselves:  contact OSGeo treasurer, print
> certificates/awards, arrange who to present award, ask local committee
> for timeslot, makes sure payment is received, publishes news.
>
> -jeff
>
>
>
> On 2015-09-08 9:01 AM, Suchith Anand wrote:
>> Hi Jeff,
>>
>> I am ccing Geo4All members for their ideas/suggestions on this.
>>
>> My humble suggestion for the OSGeo Student Awards is if any FOSS4G
>> (global or local) LOC wants to arrange OSGeo student awards then they
>> have to take leadership in managing in process. That is the most
>> effective way to make it scalable. It is LOC that are in charge of
>> accepting papers and deciding who the peer reviewers are etc and
>> selecting best students for the awards.
>>
>> Geo4All's  role is only to make sure the LOC is supported to arrange
>> the OSGeo funding (max 1k USD per event) and whichever students are
>> chosen by the LOC is awarded the OSGeo Student Awards. We will trust
>> the LOCs and  should not micromanage the awards (it is just not
>> practical)
>>
>> The LOC will be responsible to setting up the process (committees,
>> selection etc) and making local arrangements (provide
>> certificates,distribute the award money etc) for the student
>> competitions etc and the chair of LOC should send a summary report to
>> the OSGeo Board after the event. After one year based on feedbacks
>> from Board, LOCs, Students , Community etc and lessons learnt we will
>> aim to modify/expand this initiative for the future.
>>
>> The Seoul LOC must have some process in place though i do not know the
>> details. But i trust Sanghee and the LOC on the local arrangements for
>> the student awards. Please see discussions in May 2015 on this at
>> http://lists.osgeo.org/pipermail/discuss/2015-May/014203.html
>>
>> I welcome feedbacks from the community on how we can learn from this
>> and help make a better process for the OSGeo Student Awards.
>>
>> Suchith
>> ________________________________________
>> From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org] on
>> behalf of Jeff McKenna [jmckenna at gatewaygeomatics.com]
>> Sent: Tuesday, September 08, 2015 12:36 PM
>> To: Suchith Anand; board at lists.osgeo.org
>> Cc: shshin at gaia3d.com
>> Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul
>>
>> Some background on this: I've been strongly asking the GeoForAll gang to
>> manage these awards all themselves.  FOSS4G-Como was a learning
>> experience in that there was no prep done for the "OSGeo Award" (no
>> certificate/plaque, treasurer was not informed, what followed was 1.5
>> months of back and forth emails from confused recipients to myself).
>> Since then twice I have asked the GeoForAll to manage this award
>> (created by them) fully themselves, and starting with FOSS4G-Seoul.
>> Today I read Suchith's message saying for all local committees to manage
>> the OSGeo Award - this is exactly not what I was requesting/saying.
>> Local committees have enough on their plate, running each conference,
>> this award must be managed entirely by GeoForAll (GeoForAll gang should
>> contact OSGeo treasurer, print certificates/awards, arrange who to
>> present award, ask local committee for timeslot, makes sure payment is
>> received, publishes news).  Technically such a requirement would have to
>> be approved by the OSGeo Conference Committee anyway, and likely added
>> to the hosting RFP; but that shouldn't happen in my mind as this award
>> should be managed entirely by the GeoForAll group.
>>
>> As background, I manage the Sol Katz award each year, now in its 11th
>> year, so I know the effort involved.
>>
>> Suchith, please take this to the GeoForAll group and make changes to
>> your plans accordingly.  And sorry for my strong message.
>>
>> Thanks,
>>
>> -jeff
>>
>>
>>
>>
>> On 2015-09-08 6:03 AM, Suchith Anand wrote:
>>> Dear Mike,
>>>
>>> On behalf of the Geo4All community, i would like to formally email and
>>> request you to take steps to allocate 1000 USD for OSGeo Student Awards
>>> to the FOSS4G 2015 Seoul LOC. As you might remember OSGeo Board had
>>> approved our request for OSGeo Student awards at the main FOSS4G
>>> conference and regional FOSS4G conferences (Europe, Asia, N.America).
>>> The LOC's will be responsible  for making local arrangements for the
>>> student competitions etc and the chair of LOC should send a summary
>>> report to the OSGeo Board after the event. After one year based on
>>> feedbacks from Board, LOCs, Students , Community etc and lessons learnt
>>> we will aim to modify/expand this initiative for the future.
>>>
>>> Sanghee Shin as the chair of LOC (cc in) will be the main contact for
>>> the FOSS4G 2015 OSGeo Student Awards. He will inform you details of the
>>> winning students, how to distribute the award money etc.
>>>
>>> Sanghee - please coordinate with Mike directly and make arrangements for
>>> the student awards. Thanks to you and the LOC for your efforts on this.
>>>
>>> Best wishes,
>>>
>>> Suchith
>>>
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