[Board] [Ica-osgeo-labs] OSGeo Student awards for FOSS4G Seoul

Tue Sep 8 23:37:58 PDT 2015

Venka,

Many thanks for the updates on the Student Awards for FOSS4G Seoul. Thanks to you, Sanghee, LOC and everyone who put their hardwork and efforts for this. As i told before whichever process for evaluation and criteria that the LOC has taken for this should be respected by all. 

It is easy to find faults but it takes lots of efforts and hardwork  from many volunteers to make things happen. It is learning curve for all of us and we can refine and improve from the feedbacks for future events. So let us all work together to make the Student Awards happen.

Thanks again Venka, Sanghee, Maria, Jeff , Jeoren , LOC and everyone who put efforts to this.

Best wishes,

Suchith

________________________________________
From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org] on behalf of Venkatesh Raghavan [raghavan at media.osaka-cu.ac.jp]
Sent: Wednesday, September 09, 2015 4:48 AM
To: conference_dev at lists.osgeo.org; board at lists.osgeo.org; ica-osgeo-labs at lists.osgeo.org; Shin, Sanghee
Subject: Re: [Board] [Ica-osgeo-labs] OSGeo Student awards for FOSS4G Seoul

Dear All,

The info about the "Student Award" was announced on the conference
website [1] long ago. So it is our understanding that the awards are
for students making oral or poster presentations at the Academic Track
of FOSS4G-2015.

Th student presentation will be evaluated by the chairperson of each
Academic Track session by filling-in the evaluation form. Based on the
evaluation, the candidates will be shortlisted. And final selection of
best oral and poster will be made at a meeting of the Awards Committee
scheduled before the closing ceremony.

Sanghee has already prepared the award certificates and the cash award for
the FOSS4G-Seoul Award. The FOSS4G-Seoul Award will be announced at the
closing
ceremony  (18 Sept 2015) and certificate and cash award will be handed
over to student presenter by Prof. Sangki Hong (President of KSIS and
co-chair of FOSS4G
Seoul or Sanghee, Chair of FOSS4G-Seoul).

Regarding OSGeo Award, the certificate has been prepared and Jeff has
kindly agreed
to hand over the certificates at the closing ceremony.

I am not yet fully aware about the GeoCat award but have been informed
by Sanghee
(based on his consultation with Jeoren) that the same selection process
can be followed
for the GeoCat award. In case of the GeoCat award, it could be
appropriate for Jeoren
to hand hand over the award.

Maria and myself from the Geo4All advisory board will be involved in the
selection process
apart from other Academic Track chairpersons. It would also be
appropriate that Jeff and
Jeoren, who are also in the Geo4All advisory board, be involved in the
final selection
for OSGeo and GeoCat awards. Will anyone else from the Geo4All advisory
board [2]
be present at FOSS4G-2015?

I hope the above status updates helps clarify things a bit.

Best

Venka
-----------
Prof. Venkatesh Raghavan
Chair, FOSS4G-2015 Academic Track Committee

[1] http://2015.foss4g.org/programme/academic-track/
[2] http://www.geoforall.org/advisory_board/

On 2015/09/09 2:27, Suchith Anand wrote:
> I request the Geo4All Community to put in ideas on how we can manage the whole OSGeo Student Award process from 2016.
>
> Thanks Zoltan, Maxi for the info. on ideas from various other conferences and we can look to to get ideas and inspiration. But in my humble opinion, we should not be too prescriptive and should give flexibility for local Geo4All contact in charge of running these student awards to explore new ideas as they think is best to suit local requirements/needs.
>
> For example,
>
> * Do we want to restrict it to only University students?
> * Do they have to have a paper submitted at the academic track of the conference?
> * What about software demo competitions?
> * What about map poster events etc etc?
>
> There might be lot of ideas that members of LOC, Geo4All community have that need to be welcomed.
>
> For example, the Europa Challenge for Building solutions for sustainable world [1] organised  for FOSS4G-Europe was an excellent idea  (fully managed by Maria and Patrick who put many many days of efforts behind the scenes to get the procedures, selection committees, evaluvation criteria etc) to get this competition in place . But the biggest lesson that i learned from the competition was when  some high school students from a remote school in Alaska won the competition  as it  itself speaks great  volumes on its real impact of these OSGeo student awards in providing opportunities . It shows what is achievable for high quality students irrespective of their socio-economic backgrounds  if we just provide them an opportunity.
>
>
> We need to have a Geo4All local contact in charge of arranging more of these kind of  student competitions and awards for future FOSS4G conferences. We need all of you to help us with this, so please keep sending your ideas/inputs.
>
> Best wishes,
>
> Suchith
>
> [1] http://eurochallenge.como.polimi.it
>
> ________________________________________
> From: Siki Zoltan [siki at agt.bme.hu]
> Sent: Tuesday, September 08, 2015 4:51 PM
> To: Massimiliano Cannata
> Cc: Suchith Anand; conference_dev at lists.osgeo.org; board at lists.osgeo.org; ica-osgeo-labs at lists.osgeo.org
> Subject: Re: [Ica-osgeo-labs] [Board] OSGeo Student awards for FOSS4G Seoul
>
> Dear All,
>
> CLGE (The Council of European Geodetic Surveyors) also has a Student
> Contest from 2013.
> http://www.clge.eu/documents/events/178/15_02_16_CLGE_Students_Contest_Web_Stuttgart_v1.0.pdf
>
> Zoltan
>
> On Tue, 8 Sep 2015, Massimiliano Cannata wrote:
>
>> dear all,
>> I agree with Suchit, probably it is to late for Seoul so a backup plan is
>> needed.
>>
>> In general in my view, as GEO4ALL asked for money to establish the OSGeo
>> student award GEO4ALL should supervise and organize the award and push it
>> in the conferences.
>> Certainly there are GEO4ALL people involved in the conferences that could
>> lead this under the GEO4ALL umbrella...
>>
>> Nevertheless I have some questions:
>> Did students that want to participate in the award apply for?
>> Is the award restricted to academic track?
>> is it in general for young or only for students?
>>
>> In other conferences there are estabilished procedures we could copy or
>> take inspiration from (see EGU for instance
>> http://www.egu.eu/awards-medals/union-osp-award/)
>>
>>
>> Best,
>> maxi
>>
>> 2015-09-08 14:54 GMT+02:00 Suchith Anand <Suchith.Anand at nottingham.ac.uk>:
>>
>>> Hi Jeff,
>>>
>>>
>>> Maybe we can learn from your experience in running Sol Katz award over
>>> many years. Remember Sol Katz award is given only once an year. We want to
>>> make sure OSGeo Student Award opportunity is available for FOSS4G global
>>> and regional conferences (so at least 4 events per year and hopefully more
>>> as OSGeo expands to more regions , so it needs to be scalable )
>>>
>>>
>>> Student Awards are NOT a requirement for FOSS4G RFP. It is an additional
>>> opportunity, if LOCs wish to increase student participation , then they
>>> can use the (1k USD max funding per event) to get others to also sponsor
>>> awards for students.
>>>
>>>
>>> I think what we need is a main contact for the Student Awards in each
>>> FOSS4G LOC who can effectively manage the OSGeo student award process (not
>>> the main LOC chair ). In fact, that will be a mandatory  requirement if any
>>> LOC (Global or Regional) wants to provide OSGeo Student Awards. There has
>>> to be hands on the ground at each FOSS4G event to make sure effective
>>> coordination.
>>>
>>>
>>> As long as LOC manages the selection/process  and informs us in advance
>>> the selected student names, we can help manage the rest you suggested  from
>>> 2016 [ Contact OSGeo treasurer, print certificates/awards, arrange who to
>>> present award, ask local committee for timeslot, makes sure payment is
>>> received, publishes news.]
>>>
>>>
>>> For FOSS4G Seoul , it is too late and i think it is best Sanghee and LOC
>>> arranges this as they decide best.
>>>
>>>
>>> What i suggest is that for the future (from 2016 events)  we setup a
>>>   OSGeo Student Award Committee (volunteers welcome) to closely laise with
>>> the LOC contact for this.
>>>
>>>
>>> Good idea to bring the conference committee into this, and we will welcome
>>> inputs (as many of them have more experience). So i request all to please
>>> help us with your expertise and help us put a strong system/process in
>>> place for OSGeo Student Awards in FOSS4G conferences from 2016.
>>>
>>>
>>>
>>> Best wishes,
>>>
>>> Suchith
>>>
>>>
>>>
>>>
>>> ________________________________________
>>> From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org] on
>>> behalf of Jeff McKenna [jmckenna at gatewaygeomatics.com]
>>> Sent: Tuesday, September 08, 2015 1:32 PM
>>> To: board at lists.osgeo.org
>>> Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul
>>>
>>> Instead of my single voice, I would think that bringing this topic to
>>> the OSGeo Conference Committee would be the smartest way forward (they
>>> manage all FOSS4G events).  Suchith can you submit your request to them
>>> directly[1]?  They may then add the award into the next RFP document.
>>> But please let them know your exact requirements (that each LOC must do
>>> A/B/C), that will help them understand fully. thanks!
>>>
>>> [1] http://lists.osgeo.org/mailman/listinfo/conference_dev
>>>
>>> -jeff
>>>
>>>
>>>
>>> On 2015-09-08 9:09 AM, Jeff McKenna wrote:
>>>> Hi Suchith,
>>>>
>>>> The Sol Katz award is in its 11th year and it is part of each FOSS4G RFP
>>>> document, but the local committee should not (does not) have to
>>>> additionally do anything with the award, other than giving a timeslot to
>>>> the award presentation (all the real work is done by the Sol Katz Award
>>>> Committee, separate to the local organizing committee).  If GeoForAll
>>>> wants the OSGeo Student Award to be included in each FOSS4G and managed
>>>> by the FOSS4G committee, then GeoForAll should be requesting this to the
>>>> OSGeo Conference Committee to be added as a requirement for hosting.
>>>>
>>>> But in my mind that is not needed, what is needed is for GeoForAll to
>>>> manage their award themselves:  contact OSGeo treasurer, print
>>>> certificates/awards, arrange who to present award, ask local committee
>>>> for timeslot, makes sure payment is received, publishes news.
>>>>
>>>> -jeff
>>>>
>>>>
>>>>
>>>> On 2015-09-08 9:01 AM, Suchith Anand wrote:
>>>>> Hi Jeff,
>>>>>
>>>>> I am ccing Geo4All members for their ideas/suggestions on this.
>>>>>
>>>>> My humble suggestion for the OSGeo Student Awards is if any FOSS4G
>>>>> (global or local) LOC wants to arrange OSGeo student awards then they
>>>>> have to take leadership in managing in process. That is the most
>>>>> effective way to make it scalable. It is LOC that are in charge of
>>>>> accepting papers and deciding who the peer reviewers are etc and
>>>>> selecting best students for the awards.
>>>>>
>>>>> Geo4All's  role is only to make sure the LOC is supported to arrange
>>>>> the OSGeo funding (max 1k USD per event) and whichever students are
>>>>> chosen by the LOC is awarded the OSGeo Student Awards. We will trust
>>>>> the LOCs and  should not micromanage the awards (it is just not
>>>>> practical)
>>>>>
>>>>> The LOC will be responsible to setting up the process (committees,
>>>>> selection etc) and making local arrangements (provide
>>>>> certificates,distribute the award money etc) for the student
>>>>> competitions etc and the chair of LOC should send a summary report to
>>>>> the OSGeo Board after the event. After one year based on feedbacks
>>>>> from Board, LOCs, Students , Community etc and lessons learnt we will
>>>>> aim to modify/expand this initiative for the future.
>>>>>
>>>>> The Seoul LOC must have some process in place though i do not know the
>>>>> details. But i trust Sanghee and the LOC on the local arrangements for
>>>>> the student awards. Please see discussions in May 2015 on this at
>>>>> http://lists.osgeo.org/pipermail/discuss/2015-May/014203.html
>>>>>
>>>>> I welcome feedbacks from the community on how we can learn from this
>>>>> and help make a better process for the OSGeo Student Awards.
>>>>>
>>>>> Suchith
>>>>> ________________________________________
>>>>> From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org] on
>>>>> behalf of Jeff McKenna [jmckenna at gatewaygeomatics.com]
>>>>> Sent: Tuesday, September 08, 2015 12:36 PM
>>>>> To: Suchith Anand; board at lists.osgeo.org
>>>>> Cc: shshin at gaia3d.com
>>>>> Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul
>>>>>
>>>>> Some background on this: I've been strongly asking the GeoForAll gang to
>>>>> manage these awards all themselves.  FOSS4G-Como was a learning
>>>>> experience in that there was no prep done for the "OSGeo Award" (no
>>>>> certificate/plaque, treasurer was not informed, what followed was 1.5
>>>>> months of back and forth emails from confused recipients to myself).
>>>>> Since then twice I have asked the GeoForAll to manage this award
>>>>> (created by them) fully themselves, and starting with FOSS4G-Seoul.
>>>>> Today I read Suchith's message saying for all local committees to manage
>>>>> the OSGeo Award - this is exactly not what I was requesting/saying.
>>>>> Local committees have enough on their plate, running each conference,
>>>>> this award must be managed entirely by GeoForAll (GeoForAll gang should
>>>>> contact OSGeo treasurer, print certificates/awards, arrange who to
>>>>> present award, ask local committee for timeslot, makes sure payment is
>>>>> received, publishes news).  Technically such a requirement would have to
>>>>> be approved by the OSGeo Conference Committee anyway, and likely added
>>>>> to the hosting RFP; but that shouldn't happen in my mind as this award
>>>>> should be managed entirely by the GeoForAll group.
>>>>>
>>>>> As background, I manage the Sol Katz award each year, now in its 11th
>>>>> year, so I know the effort involved.
>>>>>
>>>>> Suchith, please take this to the GeoForAll group and make changes to
>>>>> your plans accordingly.  And sorry for my strong message.
>>>>>
>>>>> Thanks,
>>>>>
>>>>> -jeff
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On 2015-09-08 6:03 AM, Suchith Anand wrote:
>>>>>> Dear Mike,
>>>>>>
>>>>>> On behalf of the Geo4All community, i would like to formally email and
>>>>>> request you to take steps to allocate 1000 USD for OSGeo Student Awards
>>>>>> to the FOSS4G 2015 Seoul LOC. As you might remember OSGeo Board had
>>>>>> approved our request for OSGeo Student awards at the main FOSS4G
>>>>>> conference and regional FOSS4G conferences (Europe, Asia, N.America).
>>>>>> The LOC's will be responsible  for making local arrangements for the
>>>>>> student competitions etc and the chair of LOC should send a summary
>>>>>> report to the OSGeo Board after the event. After one year based on
>>>>>> feedbacks from Board, LOCs, Students , Community etc and lessons learnt
>>>>>> we will aim to modify/expand this initiative for the future.
>>>>>>
>>>>>> Sanghee Shin as the chair of LOC (cc in) will be the main contact for
>>>>>> the FOSS4G 2015 OSGeo Student Awards. He will inform you details of the
>>>>>> winning students, how to distribute the award money etc.
>>>>>>
>>>>>> Sanghee - please coordinate with Mike directly and make arrangements
>>> for
>>>>>> the student awards. Thanks to you and the LOC for your efforts on this.
>>>>>>
>>>>>> Best wishes,
>>>>>>
>>>>>> Suchith
>>>>>>
>>> _______________________________________________
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>>>
>>>
>>>
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>>
>>
>> --
>> *Massimiliano Cannata*
>>
>> Professore SUPSI in ingegneria Geomatica
>>
>> Responsabile settore Geomatica
>>
>>
>> Istituto scienze della Terra
>>
>> Dipartimento ambiente costruzione e design
>>
>> Scuola universitaria professionale della Svizzera italiana
>>
>> Campus Trevano, CH - 6952 Canobbio
>>
>> Tel. +41 (0)58 666 62 14
>>
>> Fax +41 (0)58 666 62 09
>>
>> massimiliano.cannata at supsi.ch
>>
>> *www.supsi.ch/ist <http://www.supsi.ch/ist>*
>>
>
>
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