[Board] [Ica-osgeo-labs] OSGeo Student awards for FOSS4G Seoul

[Michael Smith]

Venka, Sanghee,

Will you need a distribution from the OSGeo Treasury to compensate for the
cash award?

Mike

----
Michael Smith
OSGeo Foundation Treasurer
treasurer at osgeo.org




-----Original Message-----
From: <board-bounces at lists.osgeo.org> on behalf of Venkatesh Raghavan
<raghavan at media.osaka-cu.ac.jp>
Date: Tuesday, September 8, 2015 at 11:48 PM
To: "conference_dev at lists.osgeo.org" <conference_dev at lists.osgeo.org>,
"board at lists.osgeo.org" <board at lists.osgeo.org>,
"ica-osgeo-labs at lists.osgeo.org" <ica-osgeo-labs at lists.osgeo.org>, "Shin,
Sanghee" <shshin at gaia3d.com>
Subject: Re: [Board] [Ica-osgeo-labs] OSGeo Student awards for FOSS4G Seoul

>Dear All,
>
>The info about the "Student Award" was announced on the conference
>website [1] long ago. So it is our understanding that the awards are
>for students making oral or poster presentations at the Academic Track
>of FOSS4G-2015.
>
>Th student presentation will be evaluated by the chairperson of each
>Academic Track session by filling-in the evaluation form. Based on the
>evaluation, the candidates will be shortlisted. And final selection of
>best oral and poster will be made at a meeting of the Awards Committee
>scheduled before the closing ceremony.
>
>Sanghee has already prepared the award certificates and the cash award for
>the FOSS4G-Seoul Award. The FOSS4G-Seoul Award will be announced at the
>closing
>ceremony  (18 Sept 2015) and certificate and cash award will be handed
>over to student presenter by Prof. Sangki Hong (President of KSIS and
>co-chair of FOSS4G
>Seoul or Sanghee, Chair of FOSS4G-Seoul).
>
>Regarding OSGeo Award, the certificate has been prepared and Jeff has
>kindly agreed
>to hand over the certificates at the closing ceremony.
>
>I am not yet fully aware about the GeoCat award but have been informed
>by Sanghee
>(based on his consultation with Jeoren) that the same selection process
>can be followed
>for the GeoCat award. In case of the GeoCat award, it could be
>appropriate for Jeoren
>to hand hand over the award.
>
>Maria and myself from the Geo4All advisory board will be involved in the
>selection process
>apart from other Academic Track chairpersons. It would also be
>appropriate that Jeff and
>Jeoren, who are also in the Geo4All advisory board, be involved in the
>final selection
>for OSGeo and GeoCat awards. Will anyone else from the Geo4All advisory
>board [2]
>be present at FOSS4G-2015?
>
>I hope the above status updates helps clarify things a bit.
>
>Best
>
>Venka
>-----------
>Prof. Venkatesh Raghavan
>Chair, FOSS4G-2015 Academic Track Committee
>
>[1] http://2015.foss4g.org/programme/academic-track/
>[2] http://www.geoforall.org/advisory_board/
>
>On 2015/09/09 2:27, Suchith Anand wrote:
>> I request the Geo4All Community to put in ideas on how we can manage
>>the whole OSGeo Student Award process from 2016.
>>
>> Thanks Zoltan, Maxi for the info. on ideas from various other
>>conferences and we can look to to get ideas and inspiration. But in my
>>humble opinion, we should not be too prescriptive and should give
>>flexibility for local Geo4All contact in charge of running these student
>>awards to explore new ideas as they think is best to suit local
>>requirements/needs.
>>
>> For example,
>>
>> * Do we want to restrict it to only University students?
>> * Do they have to have a paper submitted at the academic track of the
>>conference?
>> * What about software demo competitions?
>> * What about map poster events etc etc?
>>
>> There might be lot of ideas that members of LOC, Geo4All community have
>>that need to be welcomed.
>>
>> For example, the Europa Challenge for Building solutions for
>>sustainable world [1] organised  for FOSS4G-Europe was an excellent idea
>> (fully managed by Maria and Patrick who put many many days of efforts
>>behind the scenes to get the procedures, selection committees,
>>evaluvation criteria etc) to get this competition in place . But the
>>biggest lesson that i learned from the competition was when  some high
>>school students from a remote school in Alaska won the competition  as
>>it  itself speaks great  volumes on its real impact of these OSGeo
>>student awards in providing opportunities . It shows what is achievable
>>for high quality students irrespective of their socio-economic
>>backgrounds  if we just provide them an opportunity.
>>
>>
>> We need to have a Geo4All local contact in charge of arranging more of
>>these kind of  student competitions and awards for future FOSS4G
>>conferences. We need all of you to help us with this, so please keep
>>sending your ideas/inputs.
>>
>> Best wishes,
>>
>> Suchith
>>
>> [1] http://eurochallenge.como.polimi.it
>>
>> ________________________________________
>> From: Siki Zoltan [siki at agt.bme.hu]
>> Sent: Tuesday, September 08, 2015 4:51 PM
>> To: Massimiliano Cannata
>> Cc: Suchith Anand; conference_dev at lists.osgeo.org;
>>board at lists.osgeo.org; ica-osgeo-labs at lists.osgeo.org
>> Subject: Re: [Ica-osgeo-labs] [Board] OSGeo Student awards for FOSS4G
>>Seoul
>>
>> Dear All,
>>
>> CLGE (The Council of European Geodetic Surveyors) also has a Student
>> Contest from 2013.
>> 
>>http://www.clge.eu/documents/events/178/15_02_16_CLGE_Students_Contest_We
>>b_Stuttgart_v1.0.pdf
>>
>> Zoltan
>>
>> On Tue, 8 Sep 2015, Massimiliano Cannata wrote:
>>
>>> dear all,
>>> I agree with Suchit, probably it is to late for Seoul so a backup plan
>>>is
>>> needed.
>>>
>>> In general in my view, as GEO4ALL asked for money to establish the
>>>OSGeo
>>> student award GEO4ALL should supervise and organize the award and push
>>>it
>>> in the conferences.
>>> Certainly there are GEO4ALL people involved in the conferences that
>>>could
>>> lead this under the GEO4ALL umbrella...
>>>
>>> Nevertheless I have some questions:
>>> Did students that want to participate in the award apply for?
>>> Is the award restricted to academic track?
>>> is it in general for young or only for students?
>>>
>>> In other conferences there are estabilished procedures we could copy or
>>> take inspiration from (see EGU for instance
>>> http://www.egu.eu/awards-medals/union-osp-award/)
>>>
>>>
>>> Best,
>>> maxi
>>>
>>> 2015-09-08 14:54 GMT+02:00 Suchith Anand
>>><Suchith.Anand at nottingham.ac.uk>:
>>>
>>>> Hi Jeff,
>>>>
>>>>
>>>> Maybe we can learn from your experience in running Sol Katz award over
>>>> many years. Remember Sol Katz award is given only once an year. We
>>>>want to
>>>> make sure OSGeo Student Award opportunity is available for FOSS4G
>>>>global
>>>> and regional conferences (so at least 4 events per year and hopefully
>>>>more
>>>> as OSGeo expands to more regions , so it needs to be scalable )
>>>>
>>>>
>>>> Student Awards are NOT a requirement for FOSS4G RFP. It is an
>>>>additional
>>>> opportunity, if LOCs wish to increase student participation , then
>>>>they
>>>> can use the (1k USD max funding per event) to get others to also
>>>>sponsor
>>>> awards for students.
>>>>
>>>>
>>>> I think what we need is a main contact for the Student Awards in each
>>>> FOSS4G LOC who can effectively manage the OSGeo student award process
>>>>(not
>>>> the main LOC chair ). In fact, that will be a mandatory  requirement
>>>>if any
>>>> LOC (Global or Regional) wants to provide OSGeo Student Awards. There
>>>>has
>>>> to be hands on the ground at each FOSS4G event to make sure effective
>>>> coordination.
>>>>
>>>>
>>>> As long as LOC manages the selection/process  and informs us in
>>>>advance
>>>> the selected student names, we can help manage the rest you suggested
>>>> from
>>>> 2016 [ Contact OSGeo treasurer, print certificates/awards, arrange
>>>>who to
>>>> present award, ask local committee for timeslot, makes sure payment is
>>>> received, publishes news.]
>>>>
>>>>
>>>> For FOSS4G Seoul , it is too late and i think it is best Sanghee and
>>>>LOC
>>>> arranges this as they decide best.
>>>>
>>>>
>>>> What i suggest is that for the future (from 2016 events)  we setup a
>>>>   OSGeo Student Award Committee (volunteers welcome) to closely laise
>>>>with
>>>> the LOC contact for this.
>>>>
>>>>
>>>> Good idea to bring the conference committee into this, and we will
>>>>welcome
>>>> inputs (as many of them have more experience). So i request all to
>>>>please
>>>> help us with your expertise and help us put a strong system/process in
>>>> place for OSGeo Student Awards in FOSS4G conferences from 2016.
>>>>
>>>>
>>>>
>>>> Best wishes,
>>>>
>>>> Suchith
>>>>
>>>>
>>>>
>>>>
>>>> ________________________________________
>>>> From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org] on
>>>> behalf of Jeff McKenna [jmckenna at gatewaygeomatics.com]
>>>> Sent: Tuesday, September 08, 2015 1:32 PM
>>>> To: board at lists.osgeo.org
>>>> Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul
>>>>
>>>> Instead of my single voice, I would think that bringing this topic to
>>>> the OSGeo Conference Committee would be the smartest way forward (they
>>>> manage all FOSS4G events).  Suchith can you submit your request to
>>>>them
>>>> directly[1]?  They may then add the award into the next RFP document.
>>>> But please let them know your exact requirements (that each LOC must
>>>>do
>>>> A/B/C), that will help them understand fully. thanks!
>>>>
>>>> [1] http://lists.osgeo.org/mailman/listinfo/conference_dev
>>>>
>>>> -jeff
>>>>
>>>>
>>>>
>>>> On 2015-09-08 9:09 AM, Jeff McKenna wrote:
>>>>> Hi Suchith,
>>>>>
>>>>> The Sol Katz award is in its 11th year and it is part of each FOSS4G
>>>>>RFP
>>>>> document, but the local committee should not (does not) have to
>>>>> additionally do anything with the award, other than giving a
>>>>>timeslot to
>>>>> the award presentation (all the real work is done by the Sol Katz
>>>>>Award
>>>>> Committee, separate to the local organizing committee).  If GeoForAll
>>>>> wants the OSGeo Student Award to be included in each FOSS4G and
>>>>>managed
>>>>> by the FOSS4G committee, then GeoForAll should be requesting this to
>>>>>the
>>>>> OSGeo Conference Committee to be added as a requirement for hosting.
>>>>>
>>>>> But in my mind that is not needed, what is needed is for GeoForAll to
>>>>> manage their award themselves:  contact OSGeo treasurer, print
>>>>> certificates/awards, arrange who to present award, ask local
>>>>>committee
>>>>> for timeslot, makes sure payment is received, publishes news.
>>>>>
>>>>> -jeff
>>>>>
>>>>>
>>>>>
>>>>> On 2015-09-08 9:01 AM, Suchith Anand wrote:
>>>>>> Hi Jeff,
>>>>>>
>>>>>> I am ccing Geo4All members for their ideas/suggestions on this.
>>>>>>
>>>>>> My humble suggestion for the OSGeo Student Awards is if any FOSS4G
>>>>>> (global or local) LOC wants to arrange OSGeo student awards then
>>>>>>they
>>>>>> have to take leadership in managing in process. That is the most
>>>>>> effective way to make it scalable. It is LOC that are in charge of
>>>>>> accepting papers and deciding who the peer reviewers are etc and
>>>>>> selecting best students for the awards.
>>>>>>
>>>>>> Geo4All's  role is only to make sure the LOC is supported to arrange
>>>>>> the OSGeo funding (max 1k USD per event) and whichever students are
>>>>>> chosen by the LOC is awarded the OSGeo Student Awards. We will trust
>>>>>> the LOCs and  should not micromanage the awards (it is just not
>>>>>> practical)
>>>>>>
>>>>>> The LOC will be responsible to setting up the process (committees,
>>>>>> selection etc) and making local arrangements (provide
>>>>>> certificates,distribute the award money etc) for the student
>>>>>> competitions etc and the chair of LOC should send a summary report
>>>>>>to
>>>>>> the OSGeo Board after the event. After one year based on feedbacks
>>>>>> from Board, LOCs, Students , Community etc and lessons learnt we
>>>>>>will
>>>>>> aim to modify/expand this initiative for the future.
>>>>>>
>>>>>> The Seoul LOC must have some process in place though i do not know
>>>>>>the
>>>>>> details. But i trust Sanghee and the LOC on the local arrangements
>>>>>>for
>>>>>> the student awards. Please see discussions in May 2015 on this at
>>>>>> http://lists.osgeo.org/pipermail/discuss/2015-May/014203.html
>>>>>>
>>>>>> I welcome feedbacks from the community on how we can learn from this
>>>>>> and help make a better process for the OSGeo Student Awards.
>>>>>>
>>>>>> Suchith
>>>>>> ________________________________________
>>>>>> From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org]
>>>>>>on
>>>>>> behalf of Jeff McKenna [jmckenna at gatewaygeomatics.com]
>>>>>> Sent: Tuesday, September 08, 2015 12:36 PM
>>>>>> To: Suchith Anand; board at lists.osgeo.org
>>>>>> Cc: shshin at gaia3d.com
>>>>>> Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul
>>>>>>
>>>>>> Some background on this: I've been strongly asking the GeoForAll
>>>>>>gang to
>>>>>> manage these awards all themselves.  FOSS4G-Como was a learning
>>>>>> experience in that there was no prep done for the "OSGeo Award" (no
>>>>>> certificate/plaque, treasurer was not informed, what followed was
>>>>>>1.5
>>>>>> months of back and forth emails from confused recipients to myself).
>>>>>> Since then twice I have asked the GeoForAll to manage this award
>>>>>> (created by them) fully themselves, and starting with FOSS4G-Seoul.
>>>>>> Today I read Suchith's message saying for all local committees to
>>>>>>manage
>>>>>> the OSGeo Award - this is exactly not what I was requesting/saying.
>>>>>> Local committees have enough on their plate, running each
>>>>>>conference,
>>>>>> this award must be managed entirely by GeoForAll (GeoForAll gang
>>>>>>should
>>>>>> contact OSGeo treasurer, print certificates/awards, arrange who to
>>>>>> present award, ask local committee for timeslot, makes sure payment
>>>>>>is
>>>>>> received, publishes news).  Technically such a requirement would
>>>>>>have to
>>>>>> be approved by the OSGeo Conference Committee anyway, and likely
>>>>>>added
>>>>>> to the hosting RFP; but that shouldn't happen in my mind as this
>>>>>>award
>>>>>> should be managed entirely by the GeoForAll group.
>>>>>>
>>>>>> As background, I manage the Sol Katz award each year, now in its
>>>>>>11th
>>>>>> year, so I know the effort involved.
>>>>>>
>>>>>> Suchith, please take this to the GeoForAll group and make changes to
>>>>>> your plans accordingly.  And sorry for my strong message.
>>>>>>
>>>>>> Thanks,
>>>>>>
>>>>>> -jeff
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On 2015-09-08 6:03 AM, Suchith Anand wrote:
>>>>>>> Dear Mike,
>>>>>>>
>>>>>>> On behalf of the Geo4All community, i would like to formally email
>>>>>>>and
>>>>>>> request you to take steps to allocate 1000 USD for OSGeo Student
>>>>>>>Awards
>>>>>>> to the FOSS4G 2015 Seoul LOC. As you might remember OSGeo Board had
>>>>>>> approved our request for OSGeo Student awards at the main FOSS4G
>>>>>>> conference and regional FOSS4G conferences (Europe, Asia,
>>>>>>>N.America).
>>>>>>> The LOC's will be responsible  for making local arrangements for
>>>>>>>the
>>>>>>> student competitions etc and the chair of LOC should send a summary
>>>>>>> report to the OSGeo Board after the event. After one year based on
>>>>>>> feedbacks from Board, LOCs, Students , Community etc and lessons
>>>>>>>learnt
>>>>>>> we will aim to modify/expand this initiative for the future.
>>>>>>>
>>>>>>> Sanghee Shin as the chair of LOC (cc in) will be the main contact
>>>>>>>for
>>>>>>> the FOSS4G 2015 OSGeo Student Awards. He will inform you details
>>>>>>>of the
>>>>>>> winning students, how to distribute the award money etc.
>>>>>>>
>>>>>>> Sanghee - please coordinate with Mike directly and make
>>>>>>>arrangements
>>>> for
>>>>>>> the student awards. Thanks to you and the LOC for your efforts on
>>>>>>>this.
>>>>>>>
>>>>>>> Best wishes,
>>>>>>>
>>>>>>> Suchith
>>>>>>>
>>>> _______________________________________________
>>>> Board mailing list
>>>> Board at lists.osgeo.org
>>>> http://lists.osgeo.org/mailman/listinfo/board
>>>>
>>>>
>>>>
>>>>
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>>>
>>>
>>> --
>>> *Massimiliano Cannata*
>>>
>>> Professore SUPSI in ingegneria Geomatica
>>>
>>> Responsabile settore Geomatica
>>>
>>>
>>> Istituto scienze della Terra
>>>
>>> Dipartimento ambiente costruzione e design
>>>
>>> Scuola universitaria professionale della Svizzera italiana
>>>
>>> Campus Trevano, CH - 6952 Canobbio
>>>
>>> Tel. +41 (0)58 666 62 14
>>>
>>> Fax +41 (0)58 666 62 09
>>>
>>> massimiliano.cannata at supsi.ch
>>>
>>> *www.supsi.ch/ist <http://www.supsi.ch/ist>*
>>>
>>
>>
>>
>> This message and any attachment are intended solely for the addressee
>> and may contain confidential information. If you have received this
>> message in error, please send it back to me, and immediately delete it.
>>
>> Please do not use, copy or disclose the information contained in this
>> message or in any attachment.  Any views or opinions expressed by the
>> author of this email do not necessarily reflect the views of the
>> University of Nottingham.
>>
>> This message has been checked for viruses but the contents of an
>> attachment may still contain software viruses which could damage your
>> computer system, you are advised to perform your own checks. Email
>> communications with the University of Nottingham may be monitored as
>> permitted by UK legislation.
>>
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>
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