[Board] Motion: 2016 Financial Agreement

Thu Sep 10 09:09:21 PDT 2015

Thanks Mike,
currency is € as you correctly noted.

maxi

2015-09-10 17:48 GMT+02:00 Michael Smith <michael.smith.erdc at gmail.com>:

> Just a clarification, I think your new motion would be for 50000 €, not
> USD.
>
> And another bit of information, if we dob't resolve this in the next 3
> hours, I won't be able to wire the funds ,irregardless of votes, until i
> return from traveling on Sept 28.
>
> Mike
>
> Michael Smith
> OSGeo Foundation Treasurer
> treasurer at osgeo.org
>
> From: <board-bounces at lists.osgeo.org> on behalf of Massimiliano Cannata <
> massimiliano.cannata at supsi.ch>
> Date: Thursday, September 10, 2015 at 11:43 AM
> To: "board at lists.osgeo.org" <board at lists.osgeo.org>
> Subject: Re: [Board] Motion: 2016 Financial Agreement
>
> -1
> Maxi
>
> This new motion on a modified version of the agreement between OSGeo and
> FOSSGIS do not find my agreement.
>
> Rational for my vote is:
>
> A) past events do not seems to have been guarantee, so this is not the
> common practice adopted in the past but rather a strong change in OSGeo
> policy
>
> B) I would make, as I have already proposed, the way around: no guarantee
> but possible in future if approved by the board (not guarantee and then
> some reserve to modify it)
>
> 1) The board has not been provided with sufficient information regarding
> past events to evaluate the current request (I need to see a summary for
> each past event of: seed money, guarantees, fee, total expenses, total
>  income, profit, OSGeo revenue)
>
>  2) I don't think OSGeo should be exposed for more then 1 FOSS4G event at
> the same time: it increase the risks and 1 year for event organization I
> believe is enough. (Next time it could be 100k * 2)
>
> 3) The 2015 FOSS4G event relies on a USD 40,000 seed money which is also
> the OSGeo guarantee. We know from past experiences that FOSS4G is more
> risky when organized outside Europe or USA, nevertheless we didn't provided
> such a guarantee in 2015, thus to be fair I don't think we shall provide it
> now without a deep discussion.
>
> 4) Finally (this is more a my common sense evaluation) I don't think it is
> raccomandable to take big budget decisions that may affect the coming board
> members activities just one week before of the elections.
>
>
> *I strongly believe that this decision, involving such a great amount of
> money, should be postponed and submitted to the new board after the
> elections and only having a clear vision of what was the procedure followed
> in the past years. In fact, this decision will draw the line to be followed
> in the future for every international FOSS4G events.*
>
>
> Therefore I make a new motion: to provide 50,000 USD to Advance and NO
> GUARANTEE exceeding the seed money as per below:
>
> (I cannot make direct changes in the document because only PDF has been
> shared,  so I'm pasting here my proposal)
>
>
> =====================================================================================================================================================
>
> *Agreement between OSGeo and FOSSGIS e.V. for finances to support FOSS4G
> 2016 *
>
> *Parties*
>
>    - The Open Source Geospatial Foundation (OSGeo) of 14525 SW Millikan
>    #42523 Beaverton, OR 970052343 FOSSGIS e.V.,
>    - the Local Organising Committee (LOC) of FOSS4G 2016 in Bonn, Germany
>
>
> *Agreement *
> 1.This agreement determines the financial arrangements between the LOC
> and/or PCO and OSGeo.
>   This agreement
>     a. supersedes any other written or verbal agreement between OSGeo and
> the LOC
>     b. supersedes any other written or verbal agreement between LOC and
> the PCO
> 2. The LOC has requested an Advance to cover part of the anticipated costs
> of hosting the FOSS4G event (see Schedule)
>
> *OSGeo commitments *
> 4. OSGeo will provide the Advance detailed in the Schedule to the LOC on
> request
> 5. OSGeo agrees to underwrite potential losses of the Event up to the
> maximum detailed in the Schedule
> 6. OSGeo will delegate a financial representative to join the LOC
> 7. OSGeo confirms that it will be possible to increase the OSGeo guarantee
> by means of new amendment approved by the board
>
> *LOC commitments *
> 8. The LOC will hold all Event funds in a dedicated bank account and will
> maintain a full record of all income and expenditure
> 9. The Advance will be repaid to OSGeo by the LOC within 30 days of the
> end of the Event
> 10. The LOC will provide a monthly report of financial matters (expenses,
> receipts and forecasts)
>   a. The LOC will keep the OSGeo financial representative apprised of any
> financial forecasts, alterations, commitments and risks
>   b. The Financial representative shall have the right to request changes
> to commitments and plans and as a last resort the right to cancel this
> guarantee if recommendations are not accepted
> 11. The LOC acknowledges that any financial liabilities in excess of the
> maximum guarantee will be the responsibility of the LOC or will be insured
> locally by the LOC
> 12. The LOC will not pay to itself (or any of its individual members) any
> fees for services provided with the exception of reasonable out of pocket
> expenses for travel etc.
> 13. The LOC agrees to remit at least 90% of any surplus generated to OSGeo
> to support future events and other OSGeo activities
>    a. A Surplus is defined as the net balance of revenues (delegates,
> sponsors and any other sources) and expenses (venue, services, PCO etc)
>
> Schedule
> LOC FOSSGIS e.V.
> PCO FOSSGIS e.V.
> Event details FOSS4G 2016, Bonn, Germany
> Advance payment €50,000
> Additional guarantee €0
> Maximum total OSGeo financial exposure €50,000
> %age of event profits returned to OSGeo 90%
>
> *Acceptance*
> By their signatures below, the authorized official of each party to this
> agreement represents that they are duly authorized to sign this agreement
> and bind their respective organization.
>
> For The Open Source Geospatial Foundation:
> For FOSSGIS e.V. Name :
>
>
> =====================================================================================================================================================
>
>
>
>
>
> 2015-09-10 14:42 GMT+02:00 Fenoy Gerald <gerald.fenoy at geolabs.fr>:
>
>> +1
>>
>>
>>
>> > Le 9 sept. 2015 à 18:34, Jeff McKenna <jmckenna at gatewaygeomatics.com>
>> a écrit :
>> >
>> > Thanks Eli,
>> >
>> > This document is very well done by the Conference Committee, and
>> can/will be used for each future FOSS4G event.
>> >
>> > Board: I've received word that Till needs to start signing and
>> providing funds by the end of this week, so we have a real deadline here.
>> I would like to make sure that by the end of tomorrow/Thursday we wire the
>> advance/seed money (50k euros) to their dedicated account.  This document
>> has been approved by many keen eyes, a lot has went into it.  I therefore
>> motion to the Board:
>> >
>> > ***
>> > Motion to accept the terms of the financial agreement between FOSS4G
>> e.V and the OSGeo foundation, per the terms in the document
>> "Agreement-between-OSGeo-and-FOSSGISeV-2016", to support FOSS4G 2016. Per
>> that document, the advance payment will be provided to FOSS4G e.V by 10
>> September 2015.
>> > ***
>> >
>> > -jeff
>> >
>> >
>> >
>> >
>> > On 2015-09-09 1:03 PM, Eli Adam wrote:
>> >> Board of Directors,
>> >>
>> >> The Conference Committee (with input from Till and Board members) has
>> >> refined and passed a proposed agreement for 2016 FOSS4G seed money and
>> >> financial guarantee [0]. Here is a direct download [1] or view in svn
>> >> [2].
>> >>
>> >> Please schedule discussion and voting so that FOSS4G 2016 can continue
>> >> their preparations.  I've placed it on the next Board meeting agenda
>> >> [3] as a good place to keep track of it and take notes. However, an
>> >> email vote before then is needed.
>> >>
>> >>> From the Conference Committee, Steven and Cameron have worked to
>> >> ensure that appropriate OSGeo funds are available over the needed
>> >> durations.  They have also worked with Till to get an accurate risk
>> >> exposure estimate through the period of time leading up to decision
>> >> points.  Jeff and other Board members have also substantially
>> >> contributed to this process.
>> >>
>> >> Thanks and best regards,
>> >> Eli (on behalf of the Conference Committee)
>> >>
>> >>
>> >>
>> >> [0] Discussion:
>> >>
>> https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html
>> >> [1]
>> https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
>> >> [2]
>> https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
>> >> [3] http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items
>> > _______________________________________________
>> > Board mailing list
>> > Board at lists.osgeo.org
>> > http://lists.osgeo.org/mailman/listinfo/board
>>
>>
>>
>> Gérald Fenoy
>> http://wiki.osgeo.org/wiki/User:Djay
>>
>> _______________________________________________
>> Board mailing list
>> Board at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/board
>>
>
>
>
> --
> *Massimiliano Cannata*
>
> Professore SUPSI in ingegneria Geomatica
>
> Responsabile settore Geomatica
>
>
> Istituto scienze della Terra
>
> Dipartimento ambiente costruzione e design
>
> Scuola universitaria professionale della Svizzera italiana
>
> Campus Trevano, CH - 6952 Canobbio
>
> Tel. +41 (0)58 666 62 14
>
> Fax +41 (0)58 666 62 09
>
> massimiliano.cannata at supsi.ch
>
> *www.supsi.ch/ist <http://www.supsi.ch/ist>*
> _______________________________________________ Board mailing list
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>
>

-- 
*Massimiliano Cannata*

Professore SUPSI in ingegneria Geomatica

Responsabile settore Geomatica

Istituto scienze della Terra

Dipartimento ambiente costruzione e design

Scuola universitaria professionale della Svizzera italiana

Campus Trevano, CH - 6952 Canobbio

Tel. +41 (0)58 666 62 14

Fax +41 (0)58 666 62 09

massimiliano.cannata at supsi.ch

*www.supsi.ch/ist <http://www.supsi.ch/ist>*
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