[Board] Motion: 2016 Financial Agreement

Michael Smith michael.smith.erdc at gmail.com
Thu Sep 10 08:48:06 PDT 2015 

Just a clarification, I think your new motion would be for 50000 €, not USD.

And another bit of information, if we dob't resolve this in the next 3
hours, I won't be able to wire the funds ,irregardless of votes, until i
return from traveling on Sept 28.

Mike

Michael Smith
OSGeo Foundation Treasurer
treasurer at osgeo.org

From:  <board-bounces at lists.osgeo.org> on behalf of Massimiliano Cannata
<massimiliano.cannata at supsi.ch>
Date:  Thursday, September 10, 2015 at  11:43 AM
To:  "board at lists.osgeo.org" <board at lists.osgeo.org>
Subject:  Re: [Board] Motion: 2016 Financial Agreement

> -1
> Maxi
> 
> This new motion on a modified version of the agreement between OSGeo and
> FOSSGIS do not find my agreement.
> 
> Rational for my vote is:
> 
> A) past events do not seems to have been guarantee, so this is not the common
> practice adopted in the past but rather a strong change in OSGeo policy
> 
> B) I would make, as I have already proposed, the way around: no guarantee but
> possible in future if approved by the board (not guarantee and then some
> reserve to modify it)
> 
> 1) The board has not been provided with sufficient information regarding past
> events to evaluate the current request (I need to see a summary for each past
> event of: seed money, guarantees, fee, total expenses, total  income, profit,
> OSGeo revenue)
> 
>  2) I don't think OSGeo should be exposed for more then 1 FOSS4G event at the
> same time: it increase the risks and 1 year for event organization I believe
> is enough. (Next time it could be 100k * 2)
> 
> 3) The 2015 FOSS4G event relies on a USD 40,000 seed money which is also the
> OSGeo guarantee. We know from past experiences that FOSS4G is more risky when
> organized outside Europe or USA, nevertheless we didn't provided such a
> guarantee in 2015, thus to be fair I don't think we shall provide it now
> without a deep discussion.
> 
> 4) Finally (this is more a my common sense evaluation) I don't think it is
> raccomandable to take big budget decisions that may affect the coming board
> members activities just one week before of the elections.
> 
> 
> I strongly believe that this decision, involving such a great amount of money,
> should be postponed and submitted to the new board after the elections and
> only having a clear vision of what was the procedure followed in the past
> years. In fact, this decision will draw the line to be followed in the future
> for every international FOSS4G events.
> 
> 
> Therefore I make a new motion: to provide 50,000 USD to Advance and NO
> GUARANTEE exceeding the seed money as per below:
> 
> (I cannot make direct changes in the document because only PDF has been
> shared,  so I'm pasting here my proposal)
> 
> ==============================================================================
> =======================================================================
> 
> Agreement between OSGeo and FOSSGIS e.V. for finances to support FOSS4G 2016
> 
> Parties 
> * The Open Source Geospatial Foundation (OSGeo) of 14525 SW Millikan #42523
> Beaverton, OR 970052343 FOSSGIS e.V.,
> * 
> * the Local Organising Committee (LOC) of FOSS4G 2016 in Bonn, Germany
> 
> Agreement 
> 1.This agreement determines the financial arrangements between the LOC and/or
> PCO and OSGeo. 
>   This agreement 
>     a. supersedes any other written or verbal agreement between OSGeo and the
> LOC 
>     b. supersedes any other written or verbal agreement between LOC and the
> PCO 
> 2. The LOC has requested an Advance to cover part of the anticipated costs of
> hosting the FOSS4G event (see Schedule)
> 
> OSGeo commitments
> 4. OSGeo will provide the Advance detailed in the Schedule to the LOC on
> request 
> 5. OSGeo agrees to underwrite potential losses of the Event up to the maximum
> detailed in the Schedule
> 6. OSGeo will delegate a financial representative to join the LOC
> 7. OSGeo confirms that it will be possible to increase the OSGeo guarantee by
> means of new amendment approved by the board
> 
> LOC commitments 
> 8. The LOC will hold all Event funds in a dedicated bank account and will
> maintain a full record of all income and expenditure
> 9. The Advance will be repaid to OSGeo by the LOC within 30 days of the end of
> the Event 
> 10. The LOC will provide a monthly report of financial matters (expenses,
> receipts and forecasts)
>   a. The LOC will keep the OSGeo financial representative apprised of any
> financial forecasts, alterations, commitments and risks
>   b. The Financial representative shall have the right to request changes to
> commitments and plans and as a last resort the right to cancel this guarantee
> if recommendations are not accepted
> 11. The LOC acknowledges that any financial liabilities in excess of the
> maximum guarantee will be the responsibility of the LOC or will be insured
> locally by the LOC
> 12. The LOC will not pay to itself (or any of its individual members) any fees
> for services provided with the exception of reasonable out of pocket expenses
> for travel etc. 
> 13. The LOC agrees to remit at least 90% of any surplus generated to OSGeo to
> support future events and other OSGeo activities
>    a. A Surplus is defined as the net balance of revenues (delegates, sponsors
> and any other sources) and expenses (venue, services, PCO etc)
> 
> Schedule 
> LOC FOSSGIS e.V. 
> PCO FOSSGIS e.V. 
> Event details FOSS4G 2016, Bonn, Germany
> Advance payment €50,000
> Additional guarantee €0
> Maximum total OSGeo financial exposure €50,000
> %age of event profits returned to OSGeo 90%
> 
> Acceptance 
> By their signatures below, the authorized official of each party to this
> agreement represents that they are duly authorized to sign this agreement and
> bind their respective organization.
> 
> For The Open Source Geospatial Foundation:
> For FOSSGIS e.V. Name :
> 
> ==============================================================================
> =======================================================================
> 
>>> 
>>>        
> 
> 2015-09-10 14:42 GMT+02:00 Fenoy Gerald <gerald.fenoy at geolabs.fr>:
>> +1
>> 
>> 
>> 
>>> > Le 9 sept. 2015 à 18:34, Jeff McKenna <jmckenna at gatewaygeomatics.com> a
>>> écrit :
>>> >
>>> > Thanks Eli,
>>> >
>>> > This document is very well done by the Conference Committee, and can/will
>>> be used for each future FOSS4G event.
>>> >
>>> > Board: I've received word that Till needs to start signing and providing
>>> funds by the end of this week, so we have a real deadline here.  I would
>>> like to make sure that by the end of tomorrow/Thursday we wire the
>>> advance/seed money (50k euros) to their dedicated account.  This document
>>> has been approved by many keen eyes, a lot has went into it.  I therefore
>>> motion to the Board:
>>> >
>>> > ***
>>> > Motion to accept the terms of the financial agreement between FOSS4G e.V
>>> and the OSGeo foundation, per the terms in the document
>>> "Agreement-between-OSGeo-and-FOSSGISeV-2016", to support FOSS4G 2016. Per
>>> that document, the advance payment will be provided to FOSS4G e.V by 10
>>> September 2015.
>>> > ***
>>> >
>>> > -jeff
>>> >
>>> >
>>> >
>>> >
>>> > On 2015-09-09 1:03 PM, Eli Adam wrote:
>>>> >> Board of Directors,
>>>> >>
>>>> >> The Conference Committee (with input from Till and Board members) has
>>>> >> refined and passed a proposed agreement for 2016 FOSS4G seed money and
>>>> >> financial guarantee [0]. Here is a direct download [1] or view in svn
>>>> >> [2].
>>>> >>
>>>> >> Please schedule discussion and voting so that FOSS4G 2016 can continue
>>>> >> their preparations.  I've placed it on the next Board meeting agenda
>>>> >> [3] as a good place to keep track of it and take notes. However, an
>>>> >> email vote before then is needed.
>>>> >>
>>>>> >>> From the Conference Committee, Steven and Cameron have worked to
>>>> >> ensure that appropriate OSGeo funds are available over the needed
>>>> >> durations.  They have also worked with Till to get an accurate risk
>>>> >> exposure estimate through the period of time leading up to decision
>>>> >> points.  Jeff and other Board members have also substantially
>>>> >> contributed to this process.
>>>> >>
>>>> >> Thanks and best regards,
>>>> >> Eli (on behalf of the Conference Committee)
>>>> >>
>>>> >>
>>>> >>
>>>> >> [0] Discussion:
>>>> >> 
>>>> https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html
>>>> >> [1] 
>>>> https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agree
>>>> ment_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
>>>> >> [2] 
>>>> https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_
>>>> with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
>>>> >> [3] http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items
>>> > _______________________________________________
>>> > Board mailing list
>>> > Board at lists.osgeo.org
>>> > http://lists.osgeo.org/mailman/listinfo/board
>> 
>> 
>> 
>> Gérald Fenoy
>> http://wiki.osgeo.org/wiki/User:Djay
>> 
>> _______________________________________________
>> Board mailing list
>> Board at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/board
> 
> 
> 
> -- 
> Massimiliano Cannata
> 
> Professore SUPSI in ingegneria Geomatica
> 
> Responsabile settore Geomatica
> 
> 
> 
> Istituto scienze della Terra
> 
> Dipartimento ambiente costruzione e design
> 
> Scuola universitaria professionale della Svizzera italiana
> 
> Campus Trevano, CH - 6952 Canobbio
> 
> Tel. +41 (0)58 666 62 14
> 
> Fax +41 (0)58 666 62 09
> 
> massimiliano.cannata at supsi.ch
> 
> www.supsi.ch/ist <http://www.supsi.ch/ist>
> _______________________________________________ Board mailing list
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