[Board] Motion: 2016 Financial Agreement
Vasile Craciunescu
vasile at geo-spatial.org
Thu Sep 10 09:42:00 PDT 2015
+1
Vasile
Sent from my mobile device
> On 10 Sep 2015, at 19:34, Massimiliano Cannata <massimiliano.cannata at supsi.ch> wrote:
>
> +1
> to provide 50,000€ seed money without agreement on guarantee that will be discussed and decided in the next board meeting.
>
> If others vote in few minutes I think we could make the payment, otherwise we need to wait until Mike is back.
>
> Maxi
>
>
>
>
> 2015-09-10 18:24 GMT+02:00 Jeff McKenna <jmckenna at gatewaygeomatics.com>:
>> Thanks Maxi, for your detailed explanation. I also appreciate that you took the time to also propose a temporary workaround, and not just a simple "-1". Thank you.
>>
>> As Maxi requests, the guarantee and written agreement will have to wait until the new board reviews it. I support Maxi's new motion, +1, but I would re-write it as:
>>
>> ***
>> Motion to immediately provide an advance payment of 50,000 euros to FOSS4G e.V for FOSS4G-2016, and for the next OSGeo Board to review all details of the "Agreement-between-OSGeo-and-FOSSGISeV-2016" document, including the event guarantee.
>> ***
>>
>> -jeff
>>
>>
>>
>>> On 2015-09-10 12:43 PM, Massimiliano Cannata wrote:
>>> -1
>>> Maxi
>>>
>>> This new motion on a modified version of the agreement between OSGeo and
>>> FOSSGIS do not find my agreement.
>>>
>>> Rational for my vote is:
>>>
>>> A) past events do not seems to have been guarantee, so this is not the
>>> common practice adopted in the past but rather a strong change in OSGeo
>>> policy
>>>
>>> B) I would make, as I have already proposed, the way around: no
>>> guarantee but possible in future if approved by the board (not guarantee
>>> and then some reserve to modify it)
>>>
>>> 1) The board has not been provided with sufficient information regarding
>>> past events to evaluate the current request (I need to see a summary for
>>> each past event of: seed money, guarantees, fee, total expenses, total
>>> income, profit, OSGeo revenue)
>>>
>>> 2) I don't think OSGeo should be exposed for more then 1 FOSS4G event
>>> at the same time: it increase the risks and 1 year for event
>>> organization I believe is enough. (Next time it could be 100k * 2)
>>>
>>> 3) The 2015 FOSS4G event relies on a USD 40,000 seed money which is also
>>> the OSGeo guarantee. We know from past experiences that FOSS4G is more
>>> risky when organized outside Europe or USA, nevertheless we didn't
>>> provided such a guarantee in 2015, thus to be fair I don't think we
>>> shall provide it now without a deep discussion.
>>>
>>> 4) Finally (this is more a my common sense evaluation) I don't think it
>>> is raccomandable to take big budget decisions that may affect the coming
>>> board members activities just one week before of the elections.
>>>
>>>
>>> *I strongly believe that this decision, involving such a great amount of
>>> money, should be postponed and submitted to the new board after the
>>> elections and only having a clear vision of what was the procedure
>>> followed in the past years. In fact, this decision will draw the line to
>>> be followed in the future for every international FOSS4G events.*
>>>
>>>
>>> Therefore I make a new motion: to provide 50,000 USD to Advance and NO
>>> GUARANTEE exceeding the seed money as per below:
>>>
>>> (I cannot make direct changes in the document because only PDF has been
>>> shared, so I'm pasting here my proposal)
>>>
>>> =====================================================================================================================================================
>>>
>>> *Agreement between OSGeo and FOSSGIS e.V. for finances to support FOSS4G
>>> 2016 *
>>>
>>> *Parties*
>>>
>>> * The Open Source Geospatial Foundation (OSGeo) of 14525 SW Millikan
>>> #42523 Beaverton, OR 970052343 FOSSGIS e.V.,
>>> * the Local Organising Committee (LOC) of FOSS4G 2016 in Bonn, Germany
>>>
>>>
>>> *Agreement *
>>> 1.This agreement determines the financial arrangements between the LOC
>>> and/or PCO and OSGeo.
>>> This agreement
>>> a. supersedes any other written or verbal agreement between OSGeo
>>> and the LOC
>>> b. supersedes any other written or verbal agreement between LOC and
>>> the PCO
>>> 2. The LOC has requested an Advance to cover part of the anticipated
>>> costs of hosting the FOSS4G event (see Schedule)
>>>
>>> *OSGeo commitments *
>>> 4. OSGeo will provide the Advance detailed in the Schedule to the LOC on
>>> request
>>> 5. OSGeo agrees to underwrite potential losses of the Event up to the
>>> maximum detailed in the Schedule
>>> 6. OSGeo will delegate a financial representative to join the LOC
>>> 7. OSGeo confirms that it will be possible to increase the OSGeo
>>> guarantee by means of new amendment approved by the board
>>>
>>> *LOC commitments *
>>>
>>> 8. The LOC will hold all Event funds in a dedicated bank account and
>>> will maintain a full record of all income and expenditure
>>> 9. The Advance will be repaid to OSGeo by the LOC within 30 days of the
>>> end of the Event
>>> 10. The LOC will provide a monthly report of financial matters
>>> (expenses, receipts and forecasts)
>>> a. The LOC will keep the OSGeo financial representative apprised of
>>> any financial forecasts, alterations, commitments and risks
>>> b. The Financial representative shall have the right to request
>>> changes to commitments and plans and as a last resort the right to
>>> cancel this guarantee if recommendations are not accepted
>>> 11. The LOC acknowledges that any financial liabilities in excess of the
>>> maximum guarantee will be the responsibility of the LOC or will be
>>> insured locally by the LOC
>>> 12. The LOC will not pay to itself (or any of its individual members)
>>> any fees for services provided with the exception of reasonable out of
>>> pocket expenses for travel etc.
>>> 13. The LOC agrees to remit at least 90% of any surplus generated to
>>> OSGeo to support future events and other OSGeo activities
>>> a. A Surplus is defined as the net balance of revenues (delegates,
>>> sponsors and any other sources) and expenses (venue, services, PCO etc)
>>>
>>> Schedule
>>> LOC FOSSGIS e.V.
>>> PCO FOSSGIS e.V.
>>> Event details FOSS4G 2016, Bonn, Germany
>>> Advance payment €50,000
>>> Additional guarantee €0
>>> Maximum total OSGeo financial exposure €50,000
>>> %age of event profits returned to OSGeo 90%
>>>
>>> *Acceptance*
>>> By their signatures below, the authorized official of each party to this
>>> agreement represents that they are duly authorized to sign this
>>> agreement and bind their respective organization.
>>>
>>> For The Open Source Geospatial Foundation:
>>> For FOSSGIS e.V. Name :
>>>
>>> =====================================================================================================================================================
>>>
>>>
>>> 2015-09-10 14:42 GMT+02:00 Fenoy Gerald <gerald.fenoy at geolabs.fr
>>> <mailto:gerald.fenoy at geolabs.fr>>:
>>>
>>> +1
>>>
>>>
>>>
>>> > Le 9 sept. 2015 à 18:34, Jeff McKenna
>>> <jmckenna at gatewaygeomatics.com
>>> <mailto:jmckenna at gatewaygeomatics.com>> a écrit :
>>>
>>> >
>>> > Thanks Eli,
>>> >
>>> > This document is very well done by the Conference Committee, and
>>> can/will be used for each future FOSS4G event.
>>> >
>>> > Board: I've received word that Till needs to start signing and
>>> providing funds by the end of this week, so we have a real deadline
>>> here. I would like to make sure that by the end of
>>> tomorrow/Thursday we wire the advance/seed money (50k euros) to
>>> their dedicated account. This document has been approved by many
>>> keen eyes, a lot has went into it. I therefore motion to the Board:
>>> >
>>> > ***
>>> > Motion to accept the terms of the financial agreement between
>>> FOSS4G e.V and the OSGeo foundation, per the terms in the document
>>> "Agreement-between-OSGeo-and-FOSSGISeV-2016", to support FOSS4G
>>> 2016. Per that document, the advance payment will be provided to
>>> FOSS4G e.V by 10 September 2015.
>>> > ***
>>> >
>>> > -jeff
>>> >
>>> >
>>> >
>>> >
>>> > On 2015-09-09 1:03 PM, Eli Adam wrote:
>>> >> Board of Directors,
>>> >>
>>> >> The Conference Committee (with input from Till and Board
>>> members) has
>>> >> refined and passed a proposed agreement for 2016 FOSS4G seed
>>> money and
>>> >> financial guarantee [0]. Here is a direct download [1] or view
>>> in svn
>>> >> [2].
>>> >>
>>> >> Please schedule discussion and voting so that FOSS4G 2016 can
>>> continue
>>> >> their preparations. I've placed it on the next Board meeting agenda
>>> >> [3] as a good place to keep track of it and take notes. However, an
>>> >> email vote before then is needed.
>>> >>
>>> >>> From the Conference Committee, Steven and Cameron have worked to
>>> >> ensure that appropriate OSGeo funds are available over the needed
>>> >> durations. They have also worked with Till to get an accurate risk
>>> >> exposure estimate through the period of time leading up to decision
>>> >> points. Jeff and other Board members have also substantially
>>> >> contributed to this process.
>>> >>
>>> >> Thanks and best regards,
>>> >> Eli (on behalf of the Conference Committee)
>>> >>
>>> >>
>>> >>
>>> >> [0] Discussion:
>>> >>
>>> https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html
>>> >> [1]
>>> https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
>>> >> [2]
>>> https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
>>> >> [3]
>>> http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items
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>>>
>>>
>>>
>>> Gérald Fenoy
>>> http://wiki.osgeo.org/wiki/User:Djay
>>>
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>>>
>>>
>>>
>>>
>>> --
>>> *Massimiliano Cannata*
>>>
>>> Professore SUPSI in ingegneria Geomatica
>>>
>>> Responsabile settore Geomatica
>>>
>>>
>>> Istituto scienze della Terra
>>>
>>> Dipartimento ambiente costruzione e design
>>>
>>> Scuola universitaria professionale della Svizzera italiana
>>>
>>> Campus Trevano, CH - 6952 Canobbio
>>>
>>> Tel. +41 (0)58 666 62 14____
>>>
>>> Fax +41 (0)58 666 62 09____
>>>
>>> massimiliano.cannata at supsi.ch <mailto:massimiliano.cannata at supsi.ch>
>>>
>>> _www.supsi.ch/ist <http://www.supsi.ch/ist>_
>>
>>
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>
>
>
> --
> Massimiliano Cannata
> Professore SUPSI in ingegneria Geomatica
> Responsabile settore Geomatica
>
> Istituto scienze della Terra
> Dipartimento ambiente costruzione e design
> Scuola universitaria professionale della Svizzera italiana
> Campus Trevano, CH - 6952 Canobbio
> Tel. +41 (0)58 666 62 14
> Fax +41 (0)58 666 62 09
> massimiliano.cannata at supsi.ch
> www.supsi.ch/ist
> _______________________________________________
> Board mailing list
> Board at lists.osgeo.org
> http://lists.osgeo.org/mailman/listinfo/board
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