[Board] Motion: 2016 Financial Agreement
Fenoy Gerald
gerald.fenoy at geolabs.fr
Fri Sep 11 01:48:22 PDT 2015
Hello,
sorry for the delay, I’ve landed in Seoul 2 hours ago and just arrived in the hotel.
My vote : +1
Best regards,
> Le 11 sept. 2015 à 06:18, Michael Smith <michael.smith.erdc at gmail.com> a écrit :
>
> Please correct me if I'm wrong but just waiting on Gerald for vote.
>
> Michael Smith
> Remote Sensing/GIS Center
> US Army Corps of Engineers
>
>> On Sep 10, 2015, at 5:11 PM, Anne Ghisla <a.ghisla at gmail.com> wrote:
>>
>> +1 I hope I'm not too late
>> a.
>>
>>> On September 10, 2015 7:32:09 PM CEST, Mike & Jennifer Woods / Smith <michael.smith.erdc at gmail.com> wrote:
>>> Hoping to get your votes soonest so I can get to the bank if approved.
>>>
>>> I have located some branches in NYC where I'll be tomorrow so if it's
>>> not
>>> approved until then, I'll try to do the wire from NYC, but I don't know
>>> if
>>> it will be a problem or not.
>>>
>>> Michael Smith
>>>
>>>
>>> On Sep 10, 2015, at 12:42 PM, Vasile Craciunescu
>>> <vasile at geo-spatial.org>
>>> wrote:
>>>
>>> +1
>>>
>>> Vasile
>>>
>>> Sent from my mobile device
>>>
>>> On 10 Sep 2015, at 19:34, Massimiliano Cannata <
>>> massimiliano.cannata at supsi.ch> wrote:
>>>
>>> +1
>>> to provide 50,000€ seed money without agreement on guarantee that will
>>> be
>>> discussed and decided in the next board meeting.
>>>
>>> If others vote in few minutes I think we could make the payment,
>>> otherwise
>>> we need to wait until Mike is back.
>>>
>>> Maxi
>>>
>>>
>>>
>>>
>>> 2015-09-10 18:24 GMT+02:00 Jeff McKenna
>>> <jmckenna at gatewaygeomatics.com>:
>>>
>>>> Thanks Maxi, for your detailed explanation. I also appreciate that
>>> you
>>>> took the time to also propose a temporary workaround, and not just a
>>> simple
>>>> "-1". Thank you.
>>>>
>>>> As Maxi requests, the guarantee and written agreement will have to
>>> wait
>>>> until the new board reviews it. I support Maxi's new motion, +1, but
>>> I
>>>> would re-write it as:
>>>>
>>>> ***
>>>> Motion to immediately provide an advance payment of 50,000 euros to
>>> FOSS4G
>>>> e.V for FOSS4G-2016, and for the next OSGeo Board to review all
>>> details of
>>>> the "Agreement-between-OSGeo-and-FOSSGISeV-2016" document, including
>>> the
>>>> event guarantee.
>>>> ***
>>>>
>>>> -jeff
>>>>
>>>>
>>>>
>>>>> On 2015-09-10 12:43 PM, Massimiliano Cannata wrote:
>>>>>
>>>>> -1
>>>>> Maxi
>>>>>
>>>>> This new motion on a modified version of the agreement between OSGeo
>>> and
>>>>> FOSSGIS do not find my agreement.
>>>>>
>>>>> Rational for my vote is:
>>>>>
>>>>> A) past events do not seems to have been guarantee, so this is not
>>> the
>>>>> common practice adopted in the past but rather a strong change in
>>> OSGeo
>>>>> policy
>>>>>
>>>>> B) I would make, as I have already proposed, the way around: no
>>>>> guarantee but possible in future if approved by the board (not
>>> guarantee
>>>>> and then some reserve to modify it)
>>>>>
>>>>> 1) The board has not been provided with sufficient information
>>> regarding
>>>>> past events to evaluate the current request (I need to see a summary
>>> for
>>>>> each past event of: seed money, guarantees, fee, total expenses,
>>> total
>>>>> income, profit, OSGeo revenue)
>>>>>
>>>>> 2) I don't think OSGeo should be exposed for more then 1 FOSS4G
>>> event
>>>>> at the same time: it increase the risks and 1 year for event
>>>>> organization I believe is enough. (Next time it could be 100k * 2)
>>>>>
>>>>> 3) The 2015 FOSS4G event relies on a USD 40,000 seed money which is
>>> also
>>>>> the OSGeo guarantee. We know from past experiences that FOSS4G is
>>> more
>>>>> risky when organized outside Europe or USA, nevertheless we didn't
>>>>> provided such a guarantee in 2015, thus to be fair I don't think we
>>>>> shall provide it now without a deep discussion.
>>>>>
>>>>> 4) Finally (this is more a my common sense evaluation) I don't think
>>> it
>>>>> is raccomandable to take big budget decisions that may affect the
>>> coming
>>>>> board members activities just one week before of the elections.
>>>>>
>>>>>
>>>>> *I strongly believe that this decision, involving such a great
>>> amount of
>>>>> money, should be postponed and submitted to the new board after the
>>>>> elections and only having a clear vision of what was the procedure
>>>>> followed in the past years. In fact, this decision will draw the
>>> line to
>>>>> be followed in the future for every international FOSS4G events.*
>>>>>
>>>>>
>>>>> Therefore I make a new motion: to provide 50,000 USD to Advance and
>>> NO
>>>>> GUARANTEE exceeding the seed money as per below:
>>>>>
>>>>> (I cannot make direct changes in the document because only PDF has
>>> been
>>>>> shared, so I'm pasting here my proposal)
>>> =====================================================================================================================================================
>>>>>
>>>>> *Agreement between OSGeo and FOSSGIS e.V. for finances to support
>>> FOSS4G
>>>>> 2016 *
>>>>>
>>>>> *Parties*
>>>>>
>>>>> * The Open Source Geospatial Foundation (OSGeo) of 14525 SW
>>> Millikan
>>>>> #42523 Beaverton, OR 970052343 FOSSGIS e.V.,
>>>>> * the Local Organising Committee (LOC) of FOSS4G 2016 in Bonn,
>>> Germany
>>>>>
>>>>>
>>>>> *Agreement *
>>>>> 1.This agreement determines the financial arrangements between the
>>> LOC
>>>>> and/or PCO and OSGeo.
>>>>> This agreement
>>>>> a. supersedes any other written or verbal agreement between
>>> OSGeo
>>>>> and the LOC
>>>>> b. supersedes any other written or verbal agreement between LOC
>>> and
>>>>> the PCO
>>>>> 2. The LOC has requested an Advance to cover part of the anticipated
>>>>> costs of hosting the FOSS4G event (see Schedule)
>>>>>
>>>>> *OSGeo commitments *
>>>>> 4. OSGeo will provide the Advance detailed in the Schedule to the
>>> LOC on
>>>>> request
>>>>> 5. OSGeo agrees to underwrite potential losses of the Event up to
>>> the
>>>>> maximum detailed in the Schedule
>>>>> 6. OSGeo will delegate a financial representative to join the LOC
>>>>> 7. OSGeo confirms that it will be possible to increase the OSGeo
>>>>> guarantee by means of new amendment approved by the board
>>>>>
>>>>> *LOC commitments *
>>>>>
>>>>> 8. The LOC will hold all Event funds in a dedicated bank account and
>>>>> will maintain a full record of all income and expenditure
>>>>> 9. The Advance will be repaid to OSGeo by the LOC within 30 days of
>>> the
>>>>> end of the Event
>>>>> 10. The LOC will provide a monthly report of financial matters
>>>>> (expenses, receipts and forecasts)
>>>>> a. The LOC will keep the OSGeo financial representative apprised
>>> of
>>>>> any financial forecasts, alterations, commitments and risks
>>>>> b. The Financial representative shall have the right to request
>>>>> changes to commitments and plans and as a last resort the right to
>>>>> cancel this guarantee if recommendations are not accepted
>>>>> 11. The LOC acknowledges that any financial liabilities in excess of
>>> the
>>>>> maximum guarantee will be the responsibility of the LOC or will be
>>>>> insured locally by the LOC
>>>>> 12. The LOC will not pay to itself (or any of its individual
>>> members)
>>>>> any fees for services provided with the exception of reasonable out
>>> of
>>>>> pocket expenses for travel etc.
>>>>> 13. The LOC agrees to remit at least 90% of any surplus generated to
>>>>> OSGeo to support future events and other OSGeo activities
>>>>> a. A Surplus is defined as the net balance of revenues
>>> (delegates,
>>>>> sponsors and any other sources) and expenses (venue, services, PCO
>>> etc)
>>>>>
>>>>> Schedule
>>>>> LOC FOSSGIS e.V.
>>>>> PCO FOSSGIS e.V.
>>>>> Event details FOSS4G 2016, Bonn, Germany
>>>>> Advance payment €50,000
>>>>> Additional guarantee €0
>>>>> Maximum total OSGeo financial exposure €50,000
>>>>> %age of event profits returned to OSGeo 90%
>>>>>
>>>>> *Acceptance*
>>>>> By their signatures below, the authorized official of each party to
>>> this
>>>>> agreement represents that they are duly authorized to sign this
>>>>> agreement and bind their respective organization.
>>>>>
>>>>> For The Open Source Geospatial Foundation:
>>>>> For FOSSGIS e.V. Name :
>>> =====================================================================================================================================================
>>>>>
>>>>>
>>>>> 2015-09-10 14:42 GMT+02:00 Fenoy Gerald <gerald.fenoy at geolabs.fr
>>>>> <mailto:gerald.fenoy at geolabs.fr>>:
>>>>>
>>>>> +1
>>>>>
>>>>>
>>>>>
>>>>>> Le 9 sept. 2015 à 18:34, Jeff McKenna
>>>>> <jmckenna at gatewaygeomatics.com
>>>>> <mailto:jmckenna at gatewaygeomatics.com>> a écrit :
>>>>>
>>>>>>
>>>>>> Thanks Eli,
>>>>>>
>>>>>> This document is very well done by the Conference Committee,
>>> and
>>>>> can/will be used for each future FOSS4G event.
>>>>>>
>>>>>> Board: I've received word that Till needs to start signing
>>> and
>>>>> providing funds by the end of this week, so we have a real
>>> deadline
>>>>> here. I would like to make sure that by the end of
>>>>> tomorrow/Thursday we wire the advance/seed money (50k euros) to
>>>>> their dedicated account. This document has been approved by
>>> many
>>>>> keen eyes, a lot has went into it. I therefore motion to the
>>> Board:
>>>>>>
>>>>>> ***
>>>>>> Motion to accept the terms of the financial agreement between
>>>>> FOSS4G e.V and the OSGeo foundation, per the terms in the
>>> document
>>>>> "Agreement-between-OSGeo-and-FOSSGISeV-2016", to support FOSS4G
>>>>> 2016. Per that document, the advance payment will be provided to
>>>>> FOSS4G e.V by 10 September 2015.
>>>>>> ***
>>>>>>
>>>>>> -jeff
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>> On 2015-09-09 1:03 PM, Eli Adam wrote:
>>>>>>> Board of Directors,
>>>>>>>
>>>>>>> The Conference Committee (with input from Till and Board
>>>>> members) has
>>>>>>> refined and passed a proposed agreement for 2016 FOSS4G seed
>>>>> money and
>>>>>>> financial guarantee [0]. Here is a direct download [1] or
>>> view
>>>>> in svn
>>>>>>> [2].
>>>>>>>
>>>>>>> Please schedule discussion and voting so that FOSS4G 2016
>>> can
>>>>> continue
>>>>>>> their preparations. I've placed it on the next Board
>>> meeting
>>>>> agenda
>>>>>>> [3] as a good place to keep track of it and take notes.
>>> However,
>>>>> an
>>>>>>> email vote before then is needed.
>>>>>>>
>>>>>>>> From the Conference Committee, Steven and Cameron have
>>> worked to
>>>>>>> ensure that appropriate OSGeo funds are available over the
>>> needed
>>>>>>> durations. They have also worked with Till to get an
>>> accurate
>>>>> risk
>>>>>>> exposure estimate through the period of time leading up to
>>>>> decision
>>>>>>> points. Jeff and other Board members have also
>>> substantially
>>>>>>> contributed to this process.
>>>>>>>
>>>>>>> Thanks and best regards,
>>>>>>> Eli (on behalf of the Conference Committee)
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> [0] Discussion:
>>> https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html
>>>>>>> [1]
>>> https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
>>>>>>> [2]
>>> https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
>>>>>>> [3]
>>> http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items
>>>>>> _______________________________________________
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>>>>>
>>>>>
>>>>>
>>>>> Gérald Fenoy
>>>>> http://wiki.osgeo.org/wiki/User:Djay
>>>>>
>>>>> _______________________________________________
>>>>> Board mailing list
>>>>> Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
>>>>> http://lists.osgeo.org/mailman/listinfo/board
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> *Massimiliano Cannata*
>>>>>
>>>>> Professore SUPSI in ingegneria Geomatica
>>>>>
>>>>> Responsabile settore Geomatica
>>>>>
>>>>>
>>>>> Istituto scienze della Terra
>>>>>
>>>>> Dipartimento ambiente costruzione e design
>>>>>
>>>>> Scuola universitaria professionale della Svizzera italiana
>>>>>
>>>>> Campus Trevano, CH - 6952 Canobbio
>>>>>
>>>>> Tel. +41 (0)58 666 62 14____
>>>>>
>>>>> Fax +41 (0)58 666 62 09____
>>>>>
>>>>> massimiliano.cannata at supsi.ch <mailto:massimiliano.cannata at supsi.ch>
>>>>>
>>>>> _www.supsi.ch/ist <http://www.supsi.ch/ist>_
>>>>
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>>
>> -- Inviato dal mio cellulare Android con K-9 Mail.
Gérald Fenoy
http://wiki.osgeo.org/wiki/User:Djay
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