[Board] Motion: 2016 Financial Agreement

Jachym Cepicky jachym.cepicky at gmail.com
Thu Sep 10 22:46:30 PDT 2015 

Following Maxi's comment: +1 too

J

čt 10. 9. 2015 v 23:19 odesílatel Michael Smith <
michael.smith.erdc at gmail.com> napsal:

> Please correct me if I'm wrong but just waiting on Gerald for vote.
>
> Michael Smith
> Remote Sensing/GIS Center
> US Army Corps of Engineers
>
> > On Sep 10, 2015, at 5:11 PM, Anne Ghisla <a.ghisla at gmail.com> wrote:
> >
> > +1 I hope I'm not too late
> > a.
> >
> >> On September 10, 2015 7:32:09 PM CEST, Mike & Jennifer Woods / Smith <
> michael.smith.erdc at gmail.com> wrote:
> >> Hoping to get your votes soonest so I can get to the bank if approved.
> >>
> >> I have located some branches in NYC where I'll be tomorrow so if it's
> >> not
> >> approved until then, I'll try to do the wire from NYC, but I don't know
> >> if
> >> it will be a problem or not.
> >>
> >> Michael Smith
> >>
> >>
> >> On Sep 10, 2015, at 12:42 PM, Vasile Craciunescu
> >> <vasile at geo-spatial.org>
> >> wrote:
> >>
> >> +1
> >>
> >> Vasile
> >>
> >> Sent from my mobile device
> >>
> >> On 10 Sep 2015, at 19:34, Massimiliano Cannata <
> >> massimiliano.cannata at supsi.ch> wrote:
> >>
> >> +1
> >> to provide 50,000€ seed money without agreement on guarantee that will
> >> be
> >> discussed and decided in the next board meeting.
> >>
> >> If others vote in few minutes I think we could make the payment,
> >> otherwise
> >> we need to wait until Mike is back.
> >>
> >> Maxi
> >>
> >>
> >>
> >>
> >> 2015-09-10 18:24 GMT+02:00 Jeff McKenna
> >> <jmckenna at gatewaygeomatics.com>:
> >>
> >>> Thanks Maxi, for your detailed explanation. I also appreciate that
> >> you
> >>> took the time to also propose a temporary workaround, and not just a
> >> simple
> >>> "-1".  Thank you.
> >>>
> >>> As Maxi requests, the guarantee and written agreement will have to
> >> wait
> >>> until the new board reviews it.  I support Maxi's new motion, +1, but
> >> I
> >>> would re-write it as:
> >>>
> >>> ***
> >>> Motion to immediately provide an advance payment of 50,000 euros to
> >> FOSS4G
> >>> e.V for FOSS4G-2016, and for the next OSGeo Board to review all
> >> details of
> >>> the "Agreement-between-OSGeo-and-FOSSGISeV-2016" document, including
> >> the
> >>> event guarantee.
> >>> ***
> >>>
> >>> -jeff
> >>>
> >>>
> >>>
> >>>> On 2015-09-10 12:43 PM, Massimiliano Cannata wrote:
> >>>>
> >>>> -1
> >>>> Maxi
> >>>>
> >>>> This new motion on a modified version of the agreement between OSGeo
> >> and
> >>>> FOSSGIS do not find my agreement.
> >>>>
> >>>> Rational for my vote is:
> >>>>
> >>>> A) past events do not seems to have been guarantee, so this is not
> >> the
> >>>> common practice adopted in the past but rather a strong change in
> >> OSGeo
> >>>> policy
> >>>>
> >>>> B) I would make, as I have already proposed, the way around: no
> >>>> guarantee but possible in future if approved by the board (not
> >> guarantee
> >>>> and then some reserve to modify it)
> >>>>
> >>>> 1) The board has not been provided with sufficient information
> >> regarding
> >>>> past events to evaluate the current request (I need to see a summary
> >> for
> >>>> each past event of: seed money, guarantees, fee, total expenses,
> >> total
> >>>>  income, profit, OSGeo revenue)
> >>>>
> >>>>  2) I don't think OSGeo should be exposed for more then 1 FOSS4G
> >> event
> >>>> at the same time: it increase the risks and 1 year for event
> >>>> organization I believe is enough. (Next time it could be 100k * 2)
> >>>>
> >>>> 3) The 2015 FOSS4G event relies on a USD 40,000 seed money which is
> >> also
> >>>> the OSGeo guarantee. We know from past experiences that FOSS4G is
> >> more
> >>>> risky when organized outside Europe or USA, nevertheless we didn't
> >>>> provided such a guarantee in 2015, thus to be fair I don't think we
> >>>> shall provide it now without a deep discussion.
> >>>>
> >>>> 4) Finally (this is more a my common sense evaluation) I don't think
> >> it
> >>>> is raccomandable to take big budget decisions that may affect the
> >> coming
> >>>> board members activities just one week before of the elections.
> >>>>
> >>>>
> >>>> *I strongly believe that this decision, involving such a great
> >> amount of
> >>>> money, should be postponed and submitted to the new board after the
> >>>> elections and only having a clear vision of what was the procedure
> >>>> followed in the past years. In fact, this decision will draw the
> >> line to
> >>>> be followed in the future for every international FOSS4G events.*
> >>>>
> >>>>
> >>>> Therefore I make a new motion: to provide 50,000 USD to Advance and
> >> NO
> >>>> GUARANTEE exceeding the seed money as per below:
> >>>>
> >>>> (I cannot make direct changes in the document because only PDF has
> >> been
> >>>> shared,  so I'm pasting here my proposal)
> >>
> =====================================================================================================================================================
> >>>>
> >>>> *Agreement between OSGeo and FOSSGIS e.V. for finances to support
> >> FOSS4G
> >>>> 2016 *
> >>>>
> >>>> *Parties*
> >>>>
> >>>>  * The Open Source Geospatial Foundation (OSGeo) of 14525 SW
> >> Millikan
> >>>>    #42523 Beaverton, OR 970052343 FOSSGIS e.V.,
> >>>>  * the Local Organising Committee (LOC) of FOSS4G 2016 in Bonn,
> >> Germany
> >>>>
> >>>>
> >>>> *Agreement *
> >>>> 1.This agreement determines the financial arrangements between the
> >> LOC
> >>>> and/or PCO and OSGeo.
> >>>>   This agreement
> >>>>     a. supersedes any other written or verbal agreement between
> >> OSGeo
> >>>> and the LOC
> >>>>     b. supersedes any other written or verbal agreement between LOC
> >> and
> >>>> the PCO
> >>>> 2. The LOC has requested an Advance to cover part of the anticipated
> >>>> costs of hosting the FOSS4G event (see Schedule)
> >>>>
> >>>> *OSGeo commitments *
> >>>> 4. OSGeo will provide the Advance detailed in the Schedule to the
> >> LOC on
> >>>> request
> >>>> 5. OSGeo agrees to underwrite potential losses of the Event up to
> >> the
> >>>> maximum detailed in the Schedule
> >>>> 6. OSGeo will delegate a financial representative to join the LOC
> >>>> 7. OSGeo confirms that it will be possible to increase the OSGeo
> >>>> guarantee by means of new amendment approved by the board
> >>>>
> >>>> *LOC commitments *
> >>>>
> >>>> 8. The LOC will hold all Event funds in a dedicated bank account and
> >>>> will maintain a full record of all income and expenditure
> >>>> 9. The Advance will be repaid to OSGeo by the LOC within 30 days of
> >> the
> >>>> end of the Event
> >>>> 10. The LOC will provide a monthly report of financial matters
> >>>> (expenses, receipts and forecasts)
> >>>>   a. The LOC will keep the OSGeo financial representative apprised
> >> of
> >>>> any financial forecasts, alterations, commitments and risks
> >>>>   b. The Financial representative shall have the right to request
> >>>> changes to commitments and plans and as a last resort the right to
> >>>> cancel this guarantee if recommendations are not accepted
> >>>> 11. The LOC acknowledges that any financial liabilities in excess of
> >> the
> >>>> maximum guarantee will be the responsibility of the LOC or will be
> >>>> insured locally by the LOC
> >>>> 12. The LOC will not pay to itself (or any of its individual
> >> members)
> >>>> any fees for services provided with the exception of reasonable out
> >> of
> >>>> pocket expenses for travel etc.
> >>>> 13. The LOC agrees to remit at least 90% of any surplus generated to
> >>>> OSGeo to support future events and other OSGeo activities
> >>>>    a. A Surplus is defined as the net balance of revenues
> >> (delegates,
> >>>> sponsors and any other sources) and expenses (venue, services, PCO
> >> etc)
> >>>>
> >>>> Schedule
> >>>> LOC FOSSGIS e.V.
> >>>> PCO FOSSGIS e.V.
> >>>> Event details FOSS4G 2016, Bonn, Germany
> >>>> Advance payment €50,000
> >>>> Additional guarantee €0
> >>>> Maximum total OSGeo financial exposure €50,000
> >>>> %age of event profits returned to OSGeo 90%
> >>>>
> >>>> *Acceptance*
> >>>> By their signatures below, the authorized official of each party to
> >> this
> >>>> agreement represents that they are duly authorized to sign this
> >>>> agreement and bind their respective organization.
> >>>>
> >>>> For The Open Source Geospatial Foundation:
> >>>> For FOSSGIS e.V. Name :
> >>
> =====================================================================================================================================================
> >>>>
> >>>>
> >>>> 2015-09-10 14:42 GMT+02:00 Fenoy Gerald <gerald.fenoy at geolabs.fr
> >>>> <mailto:gerald.fenoy at geolabs.fr>>:
> >>>>
> >>>>    +1
> >>>>
> >>>>
> >>>>
> >>>>> Le 9 sept. 2015 à 18:34, Jeff McKenna
> >>>>    <jmckenna at gatewaygeomatics.com
> >>>>    <mailto:jmckenna at gatewaygeomatics.com>> a écrit :
> >>>>
> >>>>>
> >>>>> Thanks Eli,
> >>>>>
> >>>>> This document is very well done by the Conference Committee,
> >> and
> >>>>    can/will be used for each future FOSS4G event.
> >>>>>
> >>>>> Board: I've received word that Till needs to start signing
> >> and
> >>>>    providing funds by the end of this week, so we have a real
> >> deadline
> >>>>    here.  I would like to make sure that by the end of
> >>>>    tomorrow/Thursday we wire the advance/seed money (50k euros) to
> >>>>    their dedicated account.  This document has been approved by
> >> many
> >>>>    keen eyes, a lot has went into it.  I therefore motion to the
> >> Board:
> >>>>>
> >>>>> ***
> >>>>> Motion to accept the terms of the financial agreement between
> >>>>    FOSS4G e.V and the OSGeo foundation, per the terms in the
> >> document
> >>>>    "Agreement-between-OSGeo-and-FOSSGISeV-2016", to support FOSS4G
> >>>>    2016. Per that document, the advance payment will be provided to
> >>>>    FOSS4G e.V by 10 September 2015.
> >>>>> ***
> >>>>>
> >>>>> -jeff
> >>>>>
> >>>>>
> >>>>>
> >>>>>
> >>>>>> On 2015-09-09 1:03 PM, Eli Adam wrote:
> >>>>>> Board of Directors,
> >>>>>>
> >>>>>> The Conference Committee (with input from Till and Board
> >>>>    members) has
> >>>>>> refined and passed a proposed agreement for 2016 FOSS4G seed
> >>>>    money and
> >>>>>> financial guarantee [0]. Here is a direct download [1] or
> >> view
> >>>>    in svn
> >>>>>> [2].
> >>>>>>
> >>>>>> Please schedule discussion and voting so that FOSS4G 2016
> >> can
> >>>>    continue
> >>>>>> their preparations.  I've placed it on the next Board
> >> meeting
> >>>> agenda
> >>>>>> [3] as a good place to keep track of it and take notes.
> >> However,
> >>>> an
> >>>>>> email vote before then is needed.
> >>>>>>
> >>>>>>> From the Conference Committee, Steven and Cameron have
> >> worked to
> >>>>>> ensure that appropriate OSGeo funds are available over the
> >> needed
> >>>>>> durations.  They have also worked with Till to get an
> >> accurate
> >>>> risk
> >>>>>> exposure estimate through the period of time leading up to
> >>>> decision
> >>>>>> points.  Jeff and other Board members have also
> >> substantially
> >>>>>> contributed to this process.
> >>>>>>
> >>>>>> Thanks and best regards,
> >>>>>> Eli (on behalf of the Conference Committee)
> >>>>>>
> >>>>>>
> >>>>>>
> >>>>>> [0] Discussion:
> >>
> https://lists.osgeo.org/pipermail/conference_dev/2015-September/003196.html
> >>>>>> [1]
> >>
> https://trac.osgeo.org/osgeo/export/12525/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
> >>>>>> [2]
> >>
> https://trac.osgeo.org/osgeo/browser/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
> >>>>>> [3]
> >> http://wiki.osgeo.org/wiki/Board_Meeting_2015-10-15#Current_items
> >>>>> _______________________________________________
> >>>>> Board mailing list
> >>>>> Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
> >>>>> http://lists.osgeo.org/mailman/listinfo/board
> >>>>
> >>>>
> >>>>
> >>>>    Gérald Fenoy
> >>>>    http://wiki.osgeo.org/wiki/User:Djay
> >>>>
> >>>>    _______________________________________________
> >>>>    Board mailing list
> >>>>    Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
> >>>>    http://lists.osgeo.org/mailman/listinfo/board
> >>>>
> >>>>
> >>>>
> >>>>
> >>>> --
> >>>> *Massimiliano Cannata*
> >>>>
> >>>> Professore SUPSI in ingegneria Geomatica
> >>>>
> >>>> Responsabile settore Geomatica
> >>>>
> >>>>
> >>>> Istituto scienze della Terra
> >>>>
> >>>> Dipartimento ambiente costruzione e design
> >>>>
> >>>> Scuola universitaria professionale della Svizzera italiana
> >>>>
> >>>> Campus Trevano, CH - 6952 Canobbio
> >>>>
> >>>> Tel. +41 (0)58 666 62 14____
> >>>>
> >>>> Fax +41 (0)58 666 62 09____
> >>>>
> >>>> massimiliano.cannata at supsi.ch <mailto:massimiliano.cannata at supsi.ch>
> >>>>
> >>>> _www.supsi.ch/ist <http://www.supsi.ch/ist>_
> >>>
> >>> _______________________________________________
> >>> Board mailing list
> >>> Board at lists.osgeo.org
> >>> http://lists.osgeo.org/mailman/listinfo/board
> >
> > -- Inviato dal mio cellulare Android con K-9 Mail.
> _______________________________________________
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