[Board] Fwd: Details for OSGeo's booth at FOSS4G NA 2016

[Alex Mandel]

I will be at Foss4gNA, I don't plan to haul all of the California stuff
to NC. The pop-up we have doesn't travel particularly well.

Generally the idea is that more local people/chapters are supposed to
have these things. No idea why no chapter on the East coast has bothered
(well maybe because there aren't any formal ones). It's a little too
short on time to buy one probably, unless there's a fastsigns or
something similar and someone in NC wants to handle ordering and pickup.
Ready to use svg/pdfs are on our svn.

I have packed some postcards and stickers for the Bonn conf that they
sent me. If the local org can provide a black table cover we are most of
the way to what we usually have.

Sorry, I'm tied up with SAC business and can't look into it any further.

A note to forward to the conference committee, solicit booth leaders in
exchange for passes much earlier. I was recruited to do the Foss4gNA
booth by the conf chair last year, 3 months+ in advance.

-Alex

On 2016-04-27 02:36, Cameron Shorter wrote:
> Hi Helena,
> Brian or Alex might might have an OSGeo Banner or similar from past FOSS4G 
> events, or at least know where it is.
> 
> With regards to what has previously been considered worth including at an OSGeo 
> stand, have a look at:
> 
> https://wiki.osgeo.org/wiki/Exhibition_Pack
> 
> Warm regards, Cameron
> 
> On 26/04/2016 6:32 am, Helena Mitasova wrote:
>> Here is more info - perhaps we should post this on OSGeo discuss list?
>> This provides two passes to the conference - given the $1000+ registration fee 
>> it is a great value if somebody from OSGeo wanted to go but did not have 
>> enough funding available.
>> Please note that although the email is addressed to me I am unable to take 
>> care of this due to my other duties related to the conference and at work.
>>
>> Helena
>>
>>
>> ---------- Forwarded message ----------
>> From: *Britta Ehnebuske* <britta at meetgreen.com <mailto:britta at meetgreen.com>>
>> Date: Mon, Apr 25, 2016 at 9:56 PM
>> Subject: Re: Details for OSGeo's booth at FOSS4G NA 2016
>> To: Helena Mitasova <hmitaso at ncsu.edu <mailto:hmitaso at ncsu.edu>>
>> Cc: Perri Lavergne <perri.lavergne at eclipse.org 
>> <mailto:perri.lavergne at eclipse.org>>, Andrea Ross <andrea.ross at eclipse.org 
>> <mailto:andrea.ross at eclipse.org>>
>>
>>
>> Hello Helena,
>>
>> Below you will find confirmations and action items covering important 
>> information about your exhibit booth.
>> *
>> *
>>
>> *Confirmations:*
>>
>>   * OSGeo will occupy booth #3. The exhibit floor layout can be found here.
>>     <https://2016.foss4g-na.org/prospectus#map> Included in your exhibit
>>     booth:  8' exhibit table, 2 stools, 1 identification sign, and 1 power outlet.
>>
>> *Action Items: *
>>
>> ·Review the exhibitor kit 
>> <https://2016.foss4g-na.org/sites/default/files/Exhibitor%20Service%20Kit%202016.pdf> for 
>> details about your booth space as well as *instructions for shipping*. Please 
>> note: The decorator handles ALL deliveries to the venue. There is a handling 
>> fee that the sponsor is responsible for, so please review the shipping 
>> information carefully.
>>
>> ·Rent AV equipment for your booth if desired. The order form can be found here 
>> <https://2016.foss4g-na.org/sites/default/files/Foss%204G%202016%20AV%20Order%20Form.pdf>.
>>
>> ·Order a wired Internet line if needed (Basic conference Wi-Fi is provided). 
>> The order form can be foundhere 
>> <https://2016.foss4g-na.org/sites/default/files/16F4G_Internet%20Order%20Form.pdf>.
>>
>> ·Register for the conference with your complimentary passes:
>>
>> o 2 complimentary All Access pass - please register here 
>> <https://2016.foss4g-na.org/registration>, select the All Access Pass (4 Days) 
>> registrant type and use SPOSGEO2 as your coupon code.
>>
>> ·Make arrangements for the exhibit schedule:
>>
>> oMonday May 2, 2016- *Exhibits Setup* 2:00 pm – 4:30 pm
>>
>> oMonday May 2, 2016 - *Exhibits open* 5:30 pm – 7:30 pm (includes Happy Hour 
>> 6:00 pm-7:00 pm)
>>
>> oTuesday May 3, 2016 – *Exhibits open* 10:00 am – 7:00 pm (includes Exhibitors 
>> Reception 6:00pm – 7:00pm)
>>
>> oWednesday May 4, 2016 – *Exhibits open* 10:00 am – 4:15 pm
>>
>> oWednesday May 4, 2016 – *Exhibits Teardown* 4:15 pm—6:00 pm (floor must be 
>> empty by 6:00 pm)*
>>
>> *Please note, although the exhibit area closes on Wednesday, there are still 
>> conference sessions taking place on Thursday.
>>
>> Thank you, and let me know if you have any questions!
>>
>> Britta Ehnebuske
>> Project Specialist
>> +1 503-468-1482 <tel:%2B1%20503-468-1482> – Direct
>>
>> */What’s more visible than signage at your event?/**//**/Make it sustainable! 
>> <http://meetgreen.com/products/sustainable-event-kit/#seksample>/**/
>>
>> /*
>>
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>>
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>>
>>
>> From: Andrea Ross <andrea.ross at eclipse.org <mailto:andrea.ross at eclipse.org>>
>> Organization: Eclipse Foundation
>> Date: Monday, April 25, 2016 at 9:52 AM
>> To: Helena Mitasova <hmitaso at ncsu.edu <mailto:hmitaso at ncsu.edu>>
>> Cc: Perri Lavergne <perri.lavergne at eclipse.org 
>> <mailto:perri.lavergne at eclipse.org>>, Britta Ehnebuske <britta at meetgreen.com 
>> <mailto:britta at meetgreen.com>>
>> Subject: Details for OSGeo's booth at FOSS4G NA 2016
>>
>>     Dear Helena,
>>
>>     I believe you ma be the best person is to reach out to for OSGeo's booth
>>     at FOSS4G NA.
>>
>>     As per the governance for FOSS4G NA
>>     <https://docs.google.com/document/d/1WlgmJgtl0LaV0EO0NtDDSnloTgsIvxu9KwddPDwX1WU/edit>,
>>     OSGeo is entitled to two free full access passes and a free booth.
>>
>>     We have assigned booth #3 to OSGeo. It is right in the midst of the
>>     session rooms, so should get a very nice level of traffic.
>>
>>     The code for OSGeo is SPOSGEO2, good for 2 full access passes.
>>
>>     Also, please let me introduce you to my colleagues Perri & Britta. They
>>     manage the exhibition and can help in case you have any questions.
>>
>>     Kind regards,
>>
>>     Andrea
>>
>>
>>
>
>