[Board] QGIS Hackfest and User Developer Conference (MOT 4.1 and MOT 4.2)

[Venkatesh Raghavan]

Dear Board,

The organizers of the QGIS Hackfest and User Developer Conference
have kindly agreed to arrangement for financial support as proposed
in MOT4.1 and MOT4.2 below;

MOT 4.1 OSGeo 2000 EUR sponsorship of QGIS Hackfest
MOT 4.2 Provide further support of up to 2000 EUR to share
risk for the QGIS User and Developer Conference

They have also indicated that OSGeo will be officially acknowledged
as QGIS hackfest sponsor and additional support of 2000Euro to share
risk for the QGIS User and Developer Conference.

I thank the organizers for providing clarifications. Since the board
has voted on MOT4.1 and MOT4.2 and there were no -1 votes, I would
like to declare both the motion as passed.

I request the treasurer to arrange to transfer 4000Euro (2000Euro for
QGIS Hackfest sponsorship and advance 2000Euro to share risk for
QGIS User and Developer Conference) to the organizers.

Best

Venka

On 2016/03/23 4:32, lluis at sigte.udg.edu wrote:

>> Hi
>>
>>
>>> On 19 Mar 2016, at 17:31, Sanghee Shin <shshin at gaia3d.com> wrote:
>>>
>>>> 2016. 3. 19., ì˜¤ì „ 1:57, Jody Garnett <jody.garnett at gmail.com
>>>> <mailto:jody.garnett at gmail.com>> 작성:
>>>>
>>>> To resolve our our "MOT4: Seek clarification form QGIS hackfest
>>>> organizers and decide about support by email" agenda item can I ask the
>>>> board members to support the following two motions:
>>>>
>>>> MOT 4.1 OSGeo 2000 EUR sponsorship of QGIS Hackfest
>>> +1
>>> I’d like to ask QGIS hackfest organisers to put OSGeo logo clearly at
>>> the sponsors or similar page.
>>>
>>>
>>>> MOT 4.2 Provide further support of up to 2000 EUR to share risk for the
>>>> QGIS User and Developer Conference
>>> -0
>>> It seems there’s no clear agreement between QGIS hackfest organisers
>>> and OSGeo how to handle loss/profit at the moment.
>>>
>> I would just like to clarify that there are three different events taking
>> place in short succession in Girona:
>>
>> a) General Spanish FOSS GIS conference
>> b) QGIS User conference
>> c) QGIS Hackfest
>>
>> Events a + b are paid-to-attend events by attendees. Event c is a non paid
>> event (hackers donating their time to work on QGIS) and is typically
>> sponsored from a mix of local organiser funds, self funding by attendees
>> and QGIS funds from sponsors etc. There is zero chance that c will ever
>> make a profit since we do not charge an attendance fee of monetise it in
>> any way. Lluis’ intent is to support a large chunk of the  costs
>> (particularly accommodation for 28 people and meals for all) of (c) from
>> the activities in (a+b). QGIS fund will also supports the event primarily
>> through travel and accommodation support. Lluis can clarify any
>> misrepresentations I have made above if needed. Luis’ concern is about
>> whether there will be sufficient income from a+b to cover the costs of c -
>> hence his request to OSGEO for support.
>>
>> So in summary, there will definitely be no profit from c.
>> There may be a profit from a+b in which case there could be an arrangement
>> struck with Lluis - it is up to his team to agree on that.
>>
>> I hope that clarifies things a little.
>>
>> Regards
>>
>> Tim
> Hi Tim,
>
> I would like to thank your clarification on that issue. You really
> summarize it pretty well.
>
> As I said in some previous emails, our intention is to cover the hackfest
> expenses as well as offering a set of free passes to the QGIS conference
> (for those developers willing also to participate in the QGIS hackfest).
> The expenses should be covered by potential gains from the conference but
> the current lack of sponsorship makes this more difficult. Not impossible
> but more difficult.
>
> That is the reason why we sent an application for funding the hackfest. We
> will continue looking for sponsorship for covering the expenses of the
> event, but the help of OSGeo is important for decrease your stress.
>
> Needless to say that the sponsorship for the hackfest will be only used
> for the hackfest and the OSGeo logo will clearly appear on the hackfest
> page.
>
> Thanks,
> Lluís