[Board] room for osgeo board f2f meeting

[Helena Mitasova]

Michael,

thanks for quick response - the $500 cost sounds reasonable and we can use the arrangement that Michael Smith has suggested for covering  this as well. 

Thank you, Helena

> On Aug 8, 2017, at 5:45 PM, Michael Terner <mgt at appgeo.com> wrote:
> 
> Yes, we can do this (assuming the hotel has availability which I think it does).
> We do not have access to any complimentary rooms on Monday (unfortunately).
> We set up a similar room for LocationTech on the Tuesday of the conference, and the cost was $500.
> Would you like us to reserve this? For wifi, do you need a hard wire, or will hotel wifi be acceptable?
> 
> What we've done for a couple of other expenses (e.g., the Sponsor Breakfast that Maria has organized) is instead of seeking "cash", Michael Smith has approved simply reducing our obligation to repay our $70k advance (e.g., if we paid $500 for your room, the advance repayment would be $69.5k). So you know, and in case it matters, conference finances look to be strong and we are highly optimistic we will return a surplus to OSGeo (above and beyond re-paying the advance).
> 
> If the cost is prohibitive, I can offer you free use of my company's conference room which has a very nice video feed. However, my office is about 1 mile from the venue.
> 
> Please let us know ASAP and we'll make the arrangements.
> 
> MT
> 
> 
> On Tue, Aug 8, 2017 at 4:29 PM, Helena Mitasova <hmitaso at ncsu.edu <mailto:hmitaso at ncsu.edu>> wrote:
> Guido,
> 
> would it be possible for the LOC to reserve a meeting room for ~ 10 people with internet connection for the OSGeo Board of directors face-to-face meeting on Monday August 14, at 18:00pm for 3-4 hours (or more).
> Conference hotel would be the best, but a place somewhere close would also work. 
> Thank you,
> 
> Helena
> 
> 
> Helena Mitasova
> Professor at the Department of Marine, 
> Earth, and Atmospheric Sciences
> and Center for Geospatial Analytics
> North Carolina State University
> Raleigh, NC 27695-8208
> hmitaso at ncsu.edu <mailto:hmitaso at ncsu.edu>
> http://geospatial.ncsu.edu/osgeorel/publications.html <http://geospatial.ncsu.edu/osgeorel/publications.html>
> 
> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.” 
> 
> 
> 
> 
> -- 
> Michael Terner
> Executive Vice President
> 617-447-2468 Direct | 617-447-2400 Main
> Applied Geographics, Inc.
> 24 School Street, Suite 500
> Boston, MA 02108
> www.AppGeo.com <http://www.appgeo.com/>
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Helena Mitasova
Professor at the Department of Marine, 
Earth, and Atmospheric Sciences
and Center for Geospatial Analytics
North Carolina State University
Raleigh, NC 27695-8208
hmitaso at ncsu.edu
http://geospatial.ncsu.edu/osgeorel/publications.html <http://geospatial.ncsu.edu/osgeorel/publications.html>

"All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.” 

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