[Board] foss4gna board participation and coordination part 2

[Jody Garnett]

Tuesday while Helena is still in town, all our stuff happens Monday-Tuesday.
--
Jody Garnett


On Wed, 25 Apr 2018 at 13:16, Michael Smith <michael.smith.erdc at gmail.com>
wrote:

> Michael Smith – travel and accommodations booked. Govt travel approved.
> Workshop on Thursday afternoon.
>
>
>
> I’ll be at the members meeting.
>
>
>
> What day is the Sponsors/Partners meeting?
>
>
>
> *From: *Jody Garnett <jody.garnett at gmail.com>
> *Date: *Wednesday, April 25, 2018 at 4:12 PM
> *To: *Jeff McKenna <jmckenna at gatewaygeomatics.com>, Helena Mitasova <
> hmitaso at ncsu.edu>, Michael Smith <michael.smith.erdc at gmail.com>
> *Cc: *osgeo-board List <board at lists.osgeo.org>
> *Subject: *foss4gna board participation and coordination part 2
>
>
>
> Okay we have three weeks to go, some updates and coordination are needed.
>
>
>
> 1) osgeo attendance / board member presence
>
>
>
> Board members:
>
> - Helena Mitasova - confirmed! believe travel and accommodation are booked
>
> - Jeff McKenna - not confirmed
>
> - Michael Smith - confirmed
>
> - Jody Garnett - confirmed, travel booked
>
>
>
> Members at large:
>
> - New osgeo・us chapter members should be present, would be good to
> coordinate
>
>
>
> *While we have booth materials (banners,hand outs) present in st-louis,
> the exhibitor area has sold out.  Currently looking at having out banners
> scattered around at the event as hosts.*
>
>
>
> 2) Schedule a member meeting at foss4gna
>
>
>
> Timeslot established, we can borrow the un-meeting format from
> code-sprint.
>
>
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> https://2018.foss4g-na.org/bof-session/osgeo-members-meeting
>
>
>
> Promotion of this activity will be needed.
>
>
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> 3) Schedule a Sponsors/Partners meeting
>
>
>
> Currently we have a time slot (7:30-9:00 Breakfast meeting), and a
> reservation.
>
>
>
> I have sent a lit of sponsors and partners in North America to the
> board-priv list, we will need to send out email invites and see who can
> join us.
>
>
>
> Reservation asks us to respond with final headcount ...  for COB tomorrow.
> Given that we have not started inviting anyone I think we should aim for
> 15-20 people.
>
>
>
> 4) Travel Grant Program
>
>
>
> While the conference committee has now gotten back to us, the time is too
> short to arrange anything for the event. While this is a disappointing
> result (especially given diversity goals) I hope the coordination can be
> improved on for other regional events such as foss4g-eu and foss4g-asia.
>
> --
>
> Jody Garnett
>
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