[Board] Guidance to secretary on handling of loomio motions

[Jody Garnett]

I have updated
https://wiki.osgeo.org/wiki/Board_of_Directors#Board_Activities with the
guidance provided above.

--
Jody Garnett

On 26 March 2018 at 20:30, Jody Garnett <jody.garnett at gmail.com> wrote:

> For anyone following the board email list we have seen a series of motions
> being made, and then remade, as we tried to collect 100% feedback required
> by our bylaw 4.6 on electronic voting. This is a shame as in many cases the
> motions were already passed due to our IRC meeting have quorum (bylaw 4.5).
>
> During the F2F meeting we established the following motion
> <https://www.loomio.org/p/sDz8Ify3/guidance-to-secretary-on-handling-of-loomio-motions->
> :
>
> *Guidance to secretary on handling of motions and electronic voting from
> F2F meeting discussion.*
>
>
> For reference here is that guidance:
>
> *For motions with quorum taken in a meeting → take to loomio for tracking
> / record*
>
> *a) Allow one week to chance to review and respond.*
>
> *b) May be shortened if time sensitive motion (require email to board
> members, example emergency event funding)*
>
> *c) After one week consider motion passed based on quorum in meeting. Non
> responses will be considered as abstain (+0).*
>
> *For motions taken purely to electronic voting*
>
> *a) We still need 100% response rate (Section 4.6), provide a week to
> respond so that board members have both a weekend and weekday to respond.*
>
>
> This represents guidance to our secretary, and is in keeping with our
> bylaws section 4.5 and 4.6.
> --
> Jody Garnett
>
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