[Conference-europe] Discussion period for FOSS4G Europe 2026 open until 21.09.2025
Tõnis Kärdi
tonis.kardi at gmail.com
Mon Oct 13 00:59:52 PDT 2025
Hey Astrid, somehow I've absolutely missed your message from 27.09. I
think we need Marian's response if the switch would be possible at all.
Or have I missed that too?
All the best,
t;
On 12.10.25 10:32, Astrid Emde wrote:
> Hello,
>
> any more discussion?
>
> When are we going to finalize the descission?
>
> See you all Astrid
>
> Am 27.09.2025 10:02 schrieb Astrid Emde (OSGeo) via Conference-Europe:
>> Hello,
>>
>> Earlier dates are fine for me too.
>> The turn around schedule with workshops at the end would be a try.
>> Normally the ws are a way to get to know people due to smaller groups
>> at the beginning.
>> Ut maybe like that people would stay for the code sprint. Or ther
>> vould be a code sprint at the weekend before the conference? And maybe
>> also a sprint parallel to the ws on Tuesday and Friday.
>>
>> Not sure whether b2b and geochicas do work on the Sunday before the
>> conference.
>>
>> Astrid
>>
>>
>>
>> Am 25.09.2025 09:06 schrieb Tõnis Kärdi via Conference-Europe:
>>> Hey all, any thoughts about the earlier dates and the possible
>>> switcharound for talks and workshops?
>>>
>>> Marian, in essence would it work for UVT?
>>>
>>> all the best,
>>> t;
>>>
>>> On 23.09.25 23:17, Tõnis Kärdi wrote:
>>>> Regarding talks/workshops the switcharound is ok I think. It's not
>>>> set in stone. Just this spring I think Marco M was suggesting
>>>> something similar "food for thought" but we never managed to talk
>>>> about it in Mostar during the conf BoF (my bad, I forgot). The
>>>> reasoning being that some people have to already leave on Friday
>>>> morning/noon and will essentially miss out the last day of the
>>>> presentations. But then again - for workshops you need to be present
>>>> anyway, talks you should be able to later rewatch if interested.
>>>>
>>>> Also, a question that would need to be solved is timing for b2b,
>>>> ice- breaker, and geochicas-take events then too.
>>>>
>>>> t;
>>>>
>>>> @tkardi
>>>>
>>>> On Tue, 23 Sept 2025, 22:54 Marian Neagul via Conference-Europe,
>>>> <conference-europe at lists.osgeo.org <mailto:conference-
>>>> europe at lists.osgeo.org>> wrote:
>>>>
>>>> Dear Jeroen,
>>>>
>>>> Based on the feedback on this discussion we will consult with the
>>>> University's management board. Based on this we can confirm or
>>>> infirm the June option.
>>>>
>>>> I'm confident that this would be ok. But first of all we need an OK
>>>> from the community on this proposal (eg. reversal of order of
>>>> workshops/main conference -- but on the other side in Milano it was
>>>> similar) and then we need clearance from the UVT that there are no
>>>> conflicting events.
>>>>
>>>> Best regards,
>>>>
>>>> Marian
>>>>
>>>> Dr. Marian Neagul
>>>> Universitatea de Vest din Timișoara
>>>>
>>>>
>>>>
>>>>
>>>> On Tue, Sep 23, 2025 at 11:59 AM Jeroen Ticheler
>>>> <jeroen.ticheler at geocat.net <mailto:jeroen.ticheler at geocat.net>>
>>>> wrote:
>>>>
>>>> Dear Marian,
>>>> That would (personal opinion) be a much nicer timing if you can
>>>> make it work!
>>>> Kind regards,
>>>> Jeroen
>>>>
>>>>> On 23 Sep 2025, at 10:57, Marian Neagul via Conference-Europe
>>>>> <conference-europe at lists.osgeo.org <mailto:conference-
>>>>> europe at lists.osgeo.org>> wrote:
>>>>>
>>>>> Another option would be 29 June - 5 July but we will overlap
>>>>> partially with academic activities (there is a 3 day student
>>>>> vacation between 29 June - 1 July, so we would have a 2 day
>>>>> overlap). One option would be to start with the main
>>>>> conference and have the workshops at the end of the week.
>>>>>
>>>>> Marian
>>>>>
>>>>> Dr. Marian Neagul
>>>>> Universitatea de Vest din Timișoara
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Tue, Sep 23, 2025 at 11:47 AM Marian Neagul
>>>>> <marian.neagul at e-uvt.ro <mailto:marian.neagul at e-uvt.ro>>
>>>>> wrote:
>>>>>
>>>>> Dear Marco, Dear Colleagues,
>>>>>
>>>>> Thank you for your feedback.
>>>>>
>>>>> I'm reply inline bellow.
>>>>>
>>>>>
>>>>>
>>>>> I would like to ask the proposers the following
>>>>> clarifications:
>>>>> - dates: I agree with Tõnis about the proximity to the
>>>>> global FOSS4G, and in addition I would like to point
>>>>> out that the end of July/beginning of August falls
>>>>> within the typical holiday period, at least in
>>>>> Southern Europe. If dates are flexible, the first half
>>>>> of July (as done in 2023, 2024 and 2025) may lead to
>>>>> an increased participation.
>>>>>
>>>>>
>>>>> Unfortunately we are constrained by the structure of the
>>>>> academic year and would avoid overlapping with other
>>>>> activities. Particularly the admission process. It
>>>>> finishes on 22 July 2026 so the earliest date would be 23
>>>>> July. On the other hand we could split the event between
>>>>> multiple locations but I would avoid doing that.
>>>>>
>>>>> - tracks: the proposal does not mention which tracks
>>>>> are planned to be organised. For example, there is no
>>>>> mention about the Academic Track.
>>>>>
>>>>>
>>>>> Despite not being mentioned in the document we are
>>>>> planning for the Academic Track.
>>>>> Our plan was to decide together with OSGeo, after the
>>>>> selection process, the tracks to be organized.
>>>>>
>>>>> - the proposal mentions a poster session. Since a few
>>>>> years already, posters have been replaced with
>>>>> lighting talks and I think this has worked quite well.
>>>>> It would also avoid extra-sessions after 6:00 pm
>>>>> (which may not be well-attended) and to keep the rooms
>>>>> free for the BoF sessions (which btw are also not
>>>>> mentioned).
>>>>>
>>>>>
>>>>> Lightning talks instead of posters are ok for us.
>>>>> As mentioned in the proposal (page 8) we will facilitate
>>>>> the BoF sessions and offer the required rooms ad-hoc.
>>>>>
>>>>> - the proposal does not mention the possibility to
>>>>> offer scholarships: is this foreseen?
>>>>>
>>>>>
>>>>> Yes. We included in the proposal just accomodation support
>>>>> but we wish to secure funding for a few scholarships.
>>>>>
>>>>> Best regards,
>>>>>
>>>>> Marian
>>>>>
>>>>>
>>>>> Thank you,
>>>>> Marco
>>>>>
>>>>>
>>>>> Il giorno mer 17 set 2025 alle ore 09:48 Tõnis Kärdi
>>>>> via Conference-Europe <conference-
>>>>> europe at lists.osgeo.org <mailto:conference-
>>>>> europe at lists.osgeo.org>> ha scritto:
>>>>>
>>>>> Thanks Astrid!
>>>>>
>>>>> One thing that popped in my head was the timing -
>>>>> the proposed dates
>>>>> (27.07-02.08) are maybe too close to the Hiroshima
>>>>> global FOSS4G
>>>>> (30.08-5.09)? Although, as the venue is at a
>>>>> university so we are
>>>>> constrained by the university's own schedule.
>>>>>
>>>>>
>>>>> t;
>>>>>
>>>>>
>>>>> On 13.09.25 13:45, Astrid Emde (OSGeo) via
>>>>> Conference-Europe wrote:
>>>>> > Hello all,
>>>>> >
>>>>> > let's start the discussion.
>>>>> >
>>>>> > Thank you very much to the team from Romania for
>>>>> their propoal to host
>>>>> > FOSS4G Europe 2026 in Timișoara.
>>>>> >
>>>>> > The proposal looks very good to me.
>>>>> >
>>>>> > - it will be in summer like the last FOSS4G
>>>>> Europe - very good
>>>>> > - proposed prices are similar to last years.
>>>>> Very good to keep the
>>>>> > students prices very low. I like that
>>>>> > - many people and organizations are already
>>>>> involved and we know how
>>>>> > good FOSS4G in Romania is from the global
>>>>> event :)
>>>>> > - the Univerity looks very suitable for the
>>>>> event
>>>>> >
>>>>> > +1 from my side
>>>>> >
>>>>> > Astrid Emde
>>>>> >
>>>>> >
>>>>> >
>>>>> > Am 02.09.2025 11:35 schrieb Tõnis Kärdi via
>>>>> Conference-Europe:
>>>>> >> Hi all,
>>>>> >>
>>>>> >> August passed excruciatingly fast, and
>>>>> September is here which can
>>>>> >> only mean one thing - we will have time for a
>>>>> three week discussion
>>>>> >> period on the next FOSS4G Europe 2026. I'm
>>>>> CCing the conference_dev
>>>>> >> list here aswell so we are on the same page :)
>>>>> >>
>>>>> >> We have a proposal to host FOSS4G Europe 2026
>>>>> conference in Timisoara,
>>>>> >> Romania. Please find the prepared pdf document
>>>>> at OSGeo NextCloud [1].
>>>>> >>
>>>>> >> The discussion is open to anyone interested in
>>>>> the topic and you can
>>>>> >> participate by writing to the conference-europe
>>>>> mailinglist. Feel free
>>>>> >> to raise any questions/concerns - these will
>>>>> help the Timisoara LOC to
>>>>> >> better plan ahead.
>>>>> >>
>>>>> >> I'll collect the questions and answers also
>>>>> to the
>>>>> >> conference-europe-2026 wiki page [2] for easier
>>>>> future reference.
>>>>> >>
>>>>> >> Oh, and let's try to wrap the discussion up by
>>>>> 21.09.
>>>>> >>
>>>>> >>
>>>>> >> All the best from Tartu,
>>>>> >> t;
>>>>> >>
>>>>> >>
>>>>> >> [1] - https://nextcloud.osgeo.org/s/
>>>>> BGKGQK7rLYeq92a <https://nextcloud.osgeo.org/s/
>>>>> BGKGQK7rLYeq92a>
>>>>> >> [2] - https://wiki.osgeo.org/wiki/Conference-
>>>>> Europe-2026#Discussion <https://wiki.osgeo.org/
>>>>> wiki/Conference-Europe-2026#Discussion>
>>>>> > _______________________________________________
>>>>> > Conference-Europe mailing list
>>>>> > Conference-Europe at lists.osgeo.org
>>>>> <mailto:Conference-Europe at lists.osgeo.org>
>>>>> > https://lists.osgeo.org/mailman/listinfo/
>>>>> conference-europe <https://lists.osgeo.org/
>>>>> mailman/listinfo/conference-europe>
>>>>>
>>>>> -- @tkardi
>>>>>
>>>>> _______________________________________________
>>>>> Conference-Europe mailing list
>>>>> Conference-Europe at lists.osgeo.org
>>>>> <mailto:Conference-Europe at lists.osgeo.org>
>>>>> https://lists.osgeo.org/mailman/listinfo/
>>>>> conference-europe <https://lists.osgeo.org/
>>>>> mailman/listinfo/conference-europe>
>>>>>
>>>>> _______________________________________________
>>>>> Conference-Europe mailing list
>>>>> Conference-Europe at lists.osgeo.org <mailto:Conference-
>>>>> Europe at lists.osgeo.org>
>>>>> https://lists.osgeo.org/mailman/listinfo/conference-
>>>>> europe <https://lists.osgeo.org/mailman/listinfo/
>>>>> conference-europe>
>>>>>
>>>>> _______________________________________________
>>>>> Conference-Europe mailing list
>>>>> Conference-Europe at lists.osgeo.org <mailto:Conference-
>>>>> Europe at lists.osgeo.org>
>>>>> https://lists.osgeo.org/mailman/listinfo/conference-europe
>>>>> <https://lists.osgeo.org/mailman/listinfo/conference-europe>
>>>>
>>>> _______________________________________________
>>>> Conference-Europe mailing list
>>>> Conference-Europe at lists.osgeo.org <mailto:Conference-
>>>> Europe at lists.osgeo.org>
>>>> https://lists.osgeo.org/mailman/listinfo/conference-europe
>>>> <https://
>>>> lists.osgeo.org/mailman/listinfo/conference-europe>
>>>>
>> _______________________________________________
>> Conference-Europe mailing list
>> Conference-Europe at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/conference-europe
--
@tkardi
More information about the Conference-Europe
mailing list