[Conference-europe] Discussion period for FOSS4G Europe 2026 open until 21.09.2025

Tue Sep 23 12:53:43 PDT 2025

Dear Jeroen,

Based on the feedback on this discussion we will consult with the
University's management board. Based on this we can confirm or infirm the
June option.

I'm confident that this would be ok. But first of all we need an OK from
the community on this proposal (eg. reversal of order of workshops/main
conference -- but on the other side in Milano it was similar) and then we
need clearance from the UVT that there are no conflicting events.

Best regards,

Marian

Dr. Marian Neagul
Universitatea de Vest din Timișoara

On Tue, Sep 23, 2025 at 11:59 AM Jeroen Ticheler <jeroen.ticheler at geocat.net>
wrote:

> Dear Marian,
> That would (personal opinion) be a much nicer timing if you can make it
> work!
> Kind regards,
> Jeroen
>
> On 23 Sep 2025, at 10:57, Marian Neagul via Conference-Europe <
> conference-europe at lists.osgeo.org> wrote:
>
> Another option would be 29 June - 5 July but we will overlap partially
> with academic activities (there is a 3 day student vacation between 29 June
> - 1 July, so we would have a 2 day overlap). One option would be to start
> with the main conference and have the workshops at the end of the week.
>
> Marian
>
> Dr. Marian Neagul
> Universitatea de Vest din Timișoara
>
>
>
>
> On Tue, Sep 23, 2025 at 11:47 AM Marian Neagul <marian.neagul at e-uvt.ro>
> wrote:
>
>> Dear Marco, Dear Colleagues,
>>
>> Thank you for your feedback.
>>
>> I'm reply inline bellow.
>>
>>
>>
>>> I would like to ask the proposers the following clarifications:
>>> - dates: I agree with Tõnis about the proximity to the global FOSS4G,
>>> and in addition I would like to point out that the end of July/beginning of
>>> August falls within the typical holiday period, at least in
>>> Southern Europe. If dates are flexible, the first half of July (as done in
>>> 2023, 2024 and 2025) may lead to an increased participation.
>>>
>>
>> Unfortunately we are constrained by the structure of the academic year
>> and would avoid overlapping with other activities. Particularly the
>> admission process. It finishes on 22 July 2026 so the earliest date would
>> be 23 July. On the other hand we could split the event between multiple
>> locations but I would avoid doing that.
>>
>>
>>
>>> - tracks: the proposal does not mention which tracks are planned to be
>>> organised. For example, there is no mention about the Academic Track.
>>>
>>
>> Despite not being mentioned in the document we are planning for the
>> Academic Track.
>> Our plan was to decide together with OSGeo, after the selection process,
>> the tracks to be organized.
>>
>>
>>
>>> - the proposal mentions a poster session. Since a few years already,
>>> posters have been replaced with lighting talks and I think this has worked
>>> quite well. It would also avoid extra-sessions after 6:00 pm (which may not
>>> be well-attended) and to keep the rooms free for the BoF sessions (which
>>> btw are also not mentioned).
>>>
>>
>> Lightning talks instead of posters are ok for us.
>> As mentioned in the proposal (page 8) we will facilitate the BoF sessions
>> and offer the required rooms ad-hoc.
>>
>>
>>> - the proposal does not mention the possibility to offer scholarships:
>>> is this foreseen?
>>>
>>
>> Yes. We included in the proposal just accomodation support but we wish to
>> secure funding for a few scholarships.
>>
>> Best regards,
>>
>> Marian
>>
>>
>>>
>>> Thank you,
>>> Marco
>>>
>>>
>>> Il giorno mer 17 set 2025 alle ore 09:48 Tõnis Kärdi via
>>> Conference-Europe <conference-europe at lists.osgeo.org> ha scritto:
>>>
>>>> Thanks Astrid!
>>>>
>>>> One thing that popped in my head was the timing - the proposed dates
>>>> (27.07-02.08) are maybe too close to the Hiroshima global FOSS4G
>>>> (30.08-5.09)? Although, as the venue is at a university so we are
>>>> constrained by the university's own schedule.
>>>>
>>>>
>>>> t;
>>>>
>>>>
>>>> On 13.09.25 13:45, Astrid Emde (OSGeo) via Conference-Europe wrote:
>>>> > Hello all,
>>>> >
>>>> > let's start the discussion.
>>>> >
>>>> > Thank you very much to the team from Romania for their propoal to
>>>> host
>>>> > FOSS4G Europe 2026 in Timișoara.
>>>> >
>>>> > The proposal looks very good to me.
>>>> >
>>>> >   - it will be in summer like the last FOSS4G Europe - very good
>>>> > - proposed prices are similar to last years. Very good to keep the
>>>> > students prices very low. I like that
>>>> > - many people and organizations are already involved and we know how
>>>> > good FOSS4G in Romania is from the global event :)
>>>> > - the Univerity looks very suitable for the event
>>>> >
>>>> > +1 from my side
>>>> >
>>>> > Astrid Emde
>>>> >
>>>> >
>>>> >
>>>> > Am 02.09.2025 11:35 schrieb Tõnis Kärdi via Conference-Europe:
>>>> >> Hi all,
>>>> >>
>>>> >> August passed excruciatingly fast, and September is here which can
>>>> >> only mean one thing - we will have time for a three week discussion
>>>> >> period on the next FOSS4G Europe 2026. I'm CCing the conference_dev
>>>> >> list here aswell so we are on the same page :)
>>>> >>
>>>> >> We have a proposal to host FOSS4G Europe 2026 conference in
>>>> Timisoara,
>>>> >> Romania. Please find the prepared pdf document at OSGeo NextCloud
>>>> [1].
>>>> >>
>>>> >> The discussion is open to anyone interested in the topic and you can
>>>> >> participate by writing to the conference-europe mailinglist. Feel
>>>> free
>>>> >> to raise any questions/concerns - these will help the Timisoara LOC
>>>> to
>>>> >> better plan ahead.
>>>> >>
>>>> >> I'll collect the questions and answers also to the
>>>> >> conference-europe-2026 wiki page [2] for easier future reference.
>>>> >>
>>>> >> Oh, and let's try to wrap the discussion up by 21.09.
>>>> >>
>>>> >>
>>>> >> All the best from Tartu,
>>>> >> t;
>>>> >>
>>>> >>
>>>> >> [1] - https://nextcloud.osgeo.org/s/BGKGQK7rLYeq92a
>>>> >> [2] - https://wiki.osgeo.org/wiki/Conference-Europe-2026#Discussion
>>>> > _______________________________________________
>>>> > Conference-Europe mailing list
>>>> > Conference-Europe at lists.osgeo.org
>>>> > https://lists.osgeo.org/mailman/listinfo/conference-europe
>>>>
>>>> --
>>>> @tkardi
>>>>
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>>>>
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