[Conference-europe] Discussion period for FOSS4G Europe 2026 open until 21.09.2025

Tue Sep 23 13:17:41 PDT 2025

Regarding talks/workshops the switcharound is ok I think. It's not set in
stone. Just this spring I think Marco M was suggesting something similar
"food for thought" but we never managed to talk about it in Mostar during
the conf BoF (my bad, I forgot). The reasoning being that some people have
to already leave on Friday morning/noon and will essentially miss out the
last day of the presentations. But then again - for workshops you need to
be present anyway, talks you should be able to later rewatch if interested.

Also, a question that would need to be solved is timing for b2b,
ice-breaker, and geochicas-take events then too.

t;

@tkardi

On Tue, 23 Sept 2025, 22:54 Marian Neagul via Conference-Europe, <
conference-europe at lists.osgeo.org> wrote:

> Dear Jeroen,
>
> Based on the feedback on this discussion we will consult with the
> University's management board. Based on this we can confirm or infirm the
> June option.
>
> I'm confident that this would be ok. But first of all we need an OK from
> the community on this proposal (eg. reversal of order of workshops/main
> conference -- but on the other side in Milano it was similar) and then we
> need clearance from the UVT that there are no conflicting events.
>
> Best regards,
>
> Marian
>
> Dr. Marian Neagul
> Universitatea de Vest din Timișoara
>
>
>
>
> On Tue, Sep 23, 2025 at 11:59 AM Jeroen Ticheler <
> jeroen.ticheler at geocat.net> wrote:
>
>> Dear Marian,
>> That would (personal opinion) be a much nicer timing if you can make it
>> work!
>> Kind regards,
>> Jeroen
>>
>> On 23 Sep 2025, at 10:57, Marian Neagul via Conference-Europe <
>> conference-europe at lists.osgeo.org> wrote:
>>
>> Another option would be 29 June - 5 July but we will overlap partially
>> with academic activities (there is a 3 day student vacation between 29 June
>> - 1 July, so we would have a 2 day overlap). One option would be to start
>> with the main conference and have the workshops at the end of the week.
>>
>> Marian
>>
>> Dr. Marian Neagul
>> Universitatea de Vest din Timișoara
>>
>>
>>
>>
>> On Tue, Sep 23, 2025 at 11:47 AM Marian Neagul <marian.neagul at e-uvt.ro>
>> wrote:
>>
>>> Dear Marco, Dear Colleagues,
>>>
>>> Thank you for your feedback.
>>>
>>> I'm reply inline bellow.
>>>
>>>
>>>
>>>> I would like to ask the proposers the following clarifications:
>>>> - dates: I agree with Tõnis about the proximity to the global FOSS4G,
>>>> and in addition I would like to point out that the end of July/beginning of
>>>> August falls within the typical holiday period, at least in
>>>> Southern Europe. If dates are flexible, the first half of July (as done in
>>>> 2023, 2024 and 2025) may lead to an increased participation.
>>>>
>>>
>>> Unfortunately we are constrained by the structure of the academic year
>>> and would avoid overlapping with other activities. Particularly the
>>> admission process. It finishes on 22 July 2026 so the earliest date would
>>> be 23 July. On the other hand we could split the event between multiple
>>> locations but I would avoid doing that.
>>>
>>>
>>>
>>>> - tracks: the proposal does not mention which tracks are planned to be
>>>> organised. For example, there is no mention about the Academic Track.
>>>>
>>>
>>> Despite not being mentioned in the document we are planning for the
>>> Academic Track.
>>> Our plan was to decide together with OSGeo, after the selection process,
>>> the tracks to be organized.
>>>
>>>
>>>
>>>> - the proposal mentions a poster session. Since a few years already,
>>>> posters have been replaced with lighting talks and I think this has worked
>>>> quite well. It would also avoid extra-sessions after 6:00 pm (which may not
>>>> be well-attended) and to keep the rooms free for the BoF sessions (which
>>>> btw are also not mentioned).
>>>>
>>>
>>> Lightning talks instead of posters are ok for us.
>>> As mentioned in the proposal (page 8) we will facilitate the BoF
>>> sessions and offer the required rooms ad-hoc.
>>>
>>>
>>>> - the proposal does not mention the possibility to offer scholarships:
>>>> is this foreseen?
>>>>
>>>
>>> Yes. We included in the proposal just accomodation support but we wish
>>> to secure funding for a few scholarships.
>>>
>>> Best regards,
>>>
>>> Marian
>>>
>>>
>>>>
>>>> Thank you,
>>>> Marco
>>>>
>>>>
>>>> Il giorno mer 17 set 2025 alle ore 09:48 Tõnis Kärdi via
>>>> Conference-Europe <conference-europe at lists.osgeo.org> ha scritto:
>>>>
>>>>> Thanks Astrid!
>>>>>
>>>>> One thing that popped in my head was the timing - the proposed dates
>>>>> (27.07-02.08) are maybe too close to the Hiroshima global FOSS4G
>>>>> (30.08-5.09)? Although, as the venue is at a university so we are
>>>>> constrained by the university's own schedule.
>>>>>
>>>>>
>>>>> t;
>>>>>
>>>>>
>>>>> On 13.09.25 13:45, Astrid Emde (OSGeo) via Conference-Europe wrote:
>>>>> > Hello all,
>>>>> >
>>>>> > let's start the discussion.
>>>>> >
>>>>> > Thank you very much to the team from Romania for their propoal to
>>>>> host
>>>>> > FOSS4G Europe 2026 in Timișoara.
>>>>> >
>>>>> > The proposal looks very good to me.
>>>>> >
>>>>> >   - it will be in summer like the last FOSS4G Europe - very good
>>>>> > - proposed prices are similar to last years. Very good to keep the
>>>>> > students prices very low. I like that
>>>>> > - many people and organizations are already involved and we know how
>>>>> > good FOSS4G in Romania is from the global event :)
>>>>> > - the Univerity looks very suitable for the event
>>>>> >
>>>>> > +1 from my side
>>>>> >
>>>>> > Astrid Emde
>>>>> >
>>>>> >
>>>>> >
>>>>> > Am 02.09.2025 11:35 schrieb Tõnis Kärdi via Conference-Europe:
>>>>> >> Hi all,
>>>>> >>
>>>>> >> August passed excruciatingly fast, and September is here which can
>>>>> >> only mean one thing - we will have time for a three week discussion
>>>>> >> period on the next FOSS4G Europe 2026. I'm CCing the conference_dev
>>>>> >> list here aswell so we are on the same page :)
>>>>> >>
>>>>> >> We have a proposal to host FOSS4G Europe 2026 conference in
>>>>> Timisoara,
>>>>> >> Romania. Please find the prepared pdf document at OSGeo NextCloud
>>>>> [1].
>>>>> >>
>>>>> >> The discussion is open to anyone interested in the topic and you can
>>>>> >> participate by writing to the conference-europe mailinglist. Feel
>>>>> free
>>>>> >> to raise any questions/concerns - these will help the Timisoara LOC
>>>>> to
>>>>> >> better plan ahead.
>>>>> >>
>>>>> >> I'll collect the questions and answers also to the
>>>>> >> conference-europe-2026 wiki page [2] for easier future reference.
>>>>> >>
>>>>> >> Oh, and let's try to wrap the discussion up by 21.09.
>>>>> >>
>>>>> >>
>>>>> >> All the best from Tartu,
>>>>> >> t;
>>>>> >>
>>>>> >>
>>>>> >> [1] - https://nextcloud.osgeo.org/s/BGKGQK7rLYeq92a
>>>>> >> [2] - https://wiki.osgeo.org/wiki/Conference-Europe-2026#Discussion
>>>>> > _______________________________________________
>>>>> > Conference-Europe mailing list
>>>>> > Conference-Europe at lists.osgeo.org
>>>>> > https://lists.osgeo.org/mailman/listinfo/conference-europe
>>>>>
>>>>> --
>>>>> @tkardi
>>>>>
>>>>> _______________________________________________
>>>>> Conference-Europe mailing list
>>>>> Conference-Europe at lists.osgeo.org
>>>>> https://lists.osgeo.org/mailman/listinfo/conference-europe
>>>>>
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>>
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