[Conference-europe] Discussion period for FOSS4G Europe 2026 open until 21.09.2025
Tõnis Kärdi
tonis.kardi at gmail.com
Thu Sep 25 00:06:49 PDT 2025
Hey all, any thoughts about the earlier dates and the possible
switcharound for talks and workshops?
Marian, in essence would it work for UVT?
all the best,
t;
On 23.09.25 23:17, Tõnis Kärdi wrote:
> Regarding talks/workshops the switcharound is ok I think. It's not set
> in stone. Just this spring I think Marco M was suggesting something
> similar "food for thought" but we never managed to talk about it in
> Mostar during the conf BoF (my bad, I forgot). The reasoning being that
> some people have to already leave on Friday morning/noon and will
> essentially miss out the last day of the presentations. But then again -
> for workshops you need to be present anyway, talks you should be able to
> later rewatch if interested.
>
> Also, a question that would need to be solved is timing for b2b, ice-
> breaker, and geochicas-take events then too.
>
> t;
>
> @tkardi
>
> On Tue, 23 Sept 2025, 22:54 Marian Neagul via Conference-Europe,
> <conference-europe at lists.osgeo.org <mailto:conference-
> europe at lists.osgeo.org>> wrote:
>
> Dear Jeroen,
>
> Based on the feedback on this discussion we will consult with the
> University's management board. Based on this we can confirm or
> infirm the June option.
>
> I'm confident that this would be ok. But first of all we need an OK
> from the community on this proposal (eg. reversal of order of
> workshops/main conference -- but on the other side in Milano it was
> similar) and then we need clearance from the UVT that there are no
> conflicting events.
>
> Best regards,
>
> Marian
>
> Dr. Marian Neagul
> Universitatea de Vest din Timișoara
>
>
>
>
> On Tue, Sep 23, 2025 at 11:59 AM Jeroen Ticheler
> <jeroen.ticheler at geocat.net <mailto:jeroen.ticheler at geocat.net>> wrote:
>
> Dear Marian,
> That would (personal opinion) be a much nicer timing if you can
> make it work!
> Kind regards,
> Jeroen
>
>> On 23 Sep 2025, at 10:57, Marian Neagul via Conference-Europe
>> <conference-europe at lists.osgeo.org <mailto:conference-
>> europe at lists.osgeo.org>> wrote:
>>
>> Another option would be 29 June - 5 July but we will overlap
>> partially with academic activities (there is a 3 day student
>> vacation between 29 June - 1 July, so we would have a 2 day
>> overlap). One option would be to start with the main
>> conference and have the workshops at the end of the week.
>>
>> Marian
>>
>> Dr. Marian Neagul
>> Universitatea de Vest din Timișoara
>>
>>
>>
>>
>> On Tue, Sep 23, 2025 at 11:47 AM Marian Neagul
>> <marian.neagul at e-uvt.ro <mailto:marian.neagul at e-uvt.ro>> wrote:
>>
>> Dear Marco, Dear Colleagues,
>>
>> Thank you for your feedback.
>>
>> I'm reply inline bellow.
>>
>>
>>
>> I would like to ask the proposers the following
>> clarifications:
>> - dates: I agree with Tõnis about the proximity to the
>> global FOSS4G, and in addition I would like to point
>> out that the end of July/beginning of August falls
>> within the typical holiday period, at least in
>> Southern Europe. If dates are flexible, the first half
>> of July (as done in 2023, 2024 and 2025) may lead to
>> an increased participation.
>>
>>
>> Unfortunately we are constrained by the structure of the
>> academic year and would avoid overlapping with other
>> activities. Particularly the admission process. It
>> finishes on 22 July 2026 so the earliest date would be 23
>> July. On the other hand we could split the event between
>> multiple locations but I would avoid doing that.
>>
>> - tracks: the proposal does not mention which tracks
>> are planned to be organised. For example, there is no
>> mention about the Academic Track.
>>
>>
>> Despite not being mentioned in the document we are
>> planning for the Academic Track.
>> Our plan was to decide together with OSGeo, after the
>> selection process, the tracks to be organized.
>>
>> - the proposal mentions a poster session. Since a few
>> years already, posters have been replaced with
>> lighting talks and I think this has worked quite well.
>> It would also avoid extra-sessions after 6:00 pm
>> (which may not be well-attended) and to keep the rooms
>> free for the BoF sessions (which btw are also not
>> mentioned).
>>
>>
>> Lightning talks instead of posters are ok for us.
>> As mentioned in the proposal (page 8) we will facilitate
>> the BoF sessions and offer the required rooms ad-hoc.
>>
>> - the proposal does not mention the possibility to
>> offer scholarships: is this foreseen?
>>
>>
>> Yes. We included in the proposal just accomodation support
>> but we wish to secure funding for a few scholarships.
>>
>> Best regards,
>>
>> Marian
>>
>>
>> Thank you,
>> Marco
>>
>>
>> Il giorno mer 17 set 2025 alle ore 09:48 Tõnis Kärdi
>> via Conference-Europe <conference-
>> europe at lists.osgeo.org <mailto:conference-
>> europe at lists.osgeo.org>> ha scritto:
>>
>> Thanks Astrid!
>>
>> One thing that popped in my head was the timing -
>> the proposed dates
>> (27.07-02.08) are maybe too close to the Hiroshima
>> global FOSS4G
>> (30.08-5.09)? Although, as the venue is at a
>> university so we are
>> constrained by the university's own schedule.
>>
>>
>> t;
>>
>>
>> On 13.09.25 13:45, Astrid Emde (OSGeo) via
>> Conference-Europe wrote:
>> > Hello all,
>> >
>> > let's start the discussion.
>> >
>> > Thank you very much to the team from Romania for
>> their propoal to host
>> > FOSS4G Europe 2026 in Timișoara.
>> >
>> > The proposal looks very good to me.
>> >
>> > - it will be in summer like the last FOSS4G
>> Europe - very good
>> > - proposed prices are similar to last years.
>> Very good to keep the
>> > students prices very low. I like that
>> > - many people and organizations are already
>> involved and we know how
>> > good FOSS4G in Romania is from the global event :)
>> > - the Univerity looks very suitable for the event
>> >
>> > +1 from my side
>> >
>> > Astrid Emde
>> >
>> >
>> >
>> > Am 02.09.2025 11:35 schrieb Tõnis Kärdi via
>> Conference-Europe:
>> >> Hi all,
>> >>
>> >> August passed excruciatingly fast, and
>> September is here which can
>> >> only mean one thing - we will have time for a
>> three week discussion
>> >> period on the next FOSS4G Europe 2026. I'm
>> CCing the conference_dev
>> >> list here aswell so we are on the same page :)
>> >>
>> >> We have a proposal to host FOSS4G Europe 2026
>> conference in Timisoara,
>> >> Romania. Please find the prepared pdf document
>> at OSGeo NextCloud [1].
>> >>
>> >> The discussion is open to anyone interested in
>> the topic and you can
>> >> participate by writing to the conference-europe
>> mailinglist. Feel free
>> >> to raise any questions/concerns - these will
>> help the Timisoara LOC to
>> >> better plan ahead.
>> >>
>> >> I'll collect the questions and answers also to the
>> >> conference-europe-2026 wiki page [2] for easier
>> future reference.
>> >>
>> >> Oh, and let's try to wrap the discussion up by
>> 21.09.
>> >>
>> >>
>> >> All the best from Tartu,
>> >> t;
>> >>
>> >>
>> >> [1] - https://nextcloud.osgeo.org/s/
>> BGKGQK7rLYeq92a <https://nextcloud.osgeo.org/s/
>> BGKGQK7rLYeq92a>
>> >> [2] - https://wiki.osgeo.org/wiki/Conference-
>> Europe-2026#Discussion <https://wiki.osgeo.org/
>> wiki/Conference-Europe-2026#Discussion>
>> > _______________________________________________
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>>
>> --
>> @tkardi
>>
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