[Conference-europe] Discussion period for FOSS4G Europe 2026 open until 21.09.2025
Astrid Emde (OSGeo)
astrid_emde at osgeo.org
Sat Sep 27 01:02:48 PDT 2025
Hello,
Earlier dates are fine for me too.
The turn around schedule with workshops at the end would be a try.
Normally the ws are a way to get to know people due to smaller groups at
the beginning.
Ut maybe like that people would stay for the code sprint. Or ther vould
be a code sprint at the weekend before the conference? And maybe also a
sprint parallel to the ws on Tuesday and Friday.
Not sure whether b2b and geochicas do work on the Sunday before the
conference.
Astrid
Am 25.09.2025 09:06 schrieb Tõnis Kärdi via Conference-Europe:
> Hey all, any thoughts about the earlier dates and the possible
> switcharound for talks and workshops?
>
> Marian, in essence would it work for UVT?
>
> all the best,
> t;
>
> On 23.09.25 23:17, Tõnis Kärdi wrote:
>> Regarding talks/workshops the switcharound is ok I think. It's not set
>> in stone. Just this spring I think Marco M was suggesting something
>> similar "food for thought" but we never managed to talk about it in
>> Mostar during the conf BoF (my bad, I forgot). The reasoning being
>> that some people have to already leave on Friday morning/noon and will
>> essentially miss out the last day of the presentations. But then again
>> - for workshops you need to be present anyway, talks you should be
>> able to later rewatch if interested.
>>
>> Also, a question that would need to be solved is timing for b2b, ice-
>> breaker, and geochicas-take events then too.
>>
>> t;
>>
>> @tkardi
>>
>> On Tue, 23 Sept 2025, 22:54 Marian Neagul via Conference-Europe,
>> <conference-europe at lists.osgeo.org <mailto:conference-
>> europe at lists.osgeo.org>> wrote:
>>
>> Dear Jeroen,
>>
>> Based on the feedback on this discussion we will consult with the
>> University's management board. Based on this we can confirm or
>> infirm the June option.
>>
>> I'm confident that this would be ok. But first of all we need an
>> OK
>> from the community on this proposal (eg. reversal of order of
>> workshops/main conference -- but on the other side in Milano it
>> was
>> similar) and then we need clearance from the UVT that there are no
>> conflicting events.
>>
>> Best regards,
>>
>> Marian
>>
>> Dr. Marian Neagul
>> Universitatea de Vest din Timișoara
>>
>>
>>
>>
>> On Tue, Sep 23, 2025 at 11:59 AM Jeroen Ticheler
>> <jeroen.ticheler at geocat.net <mailto:jeroen.ticheler at geocat.net>>
>> wrote:
>>
>> Dear Marian,
>> That would (personal opinion) be a much nicer timing if you
>> can
>> make it work!
>> Kind regards,
>> Jeroen
>>
>>> On 23 Sep 2025, at 10:57, Marian Neagul via Conference-Europe
>>> <conference-europe at lists.osgeo.org <mailto:conference-
>>> europe at lists.osgeo.org>> wrote:
>>>
>>> Another option would be 29 June - 5 July but we will overlap
>>> partially with academic activities (there is a 3 day student
>>> vacation between 29 June - 1 July, so we would have a 2 day
>>> overlap). One option would be to start with the main
>>> conference and have the workshops at the end of the week.
>>>
>>> Marian
>>>
>>> Dr. Marian Neagul
>>> Universitatea de Vest din Timișoara
>>>
>>>
>>>
>>>
>>> On Tue, Sep 23, 2025 at 11:47 AM Marian Neagul
>>> <marian.neagul at e-uvt.ro <mailto:marian.neagul at e-uvt.ro>>
>>> wrote:
>>>
>>> Dear Marco, Dear Colleagues,
>>>
>>> Thank you for your feedback.
>>>
>>> I'm reply inline bellow.
>>>
>>>
>>>
>>> I would like to ask the proposers the following
>>> clarifications:
>>> - dates: I agree with Tõnis about the proximity to
>>> the
>>> global FOSS4G, and in addition I would like to point
>>> out that the end of July/beginning of August falls
>>> within the typical holiday period, at least in
>>> Southern Europe. If dates are flexible, the first
>>> half
>>> of July (as done in 2023, 2024 and 2025) may lead to
>>> an increased participation.
>>>
>>>
>>> Unfortunately we are constrained by the structure of the
>>> academic year and would avoid overlapping with other
>>> activities. Particularly the admission process. It
>>> finishes on 22 July 2026 so the earliest date would be 23
>>> July. On the other hand we could split the event between
>>> multiple locations but I would avoid doing that.
>>>
>>> - tracks: the proposal does not mention which tracks
>>> are planned to be organised. For example, there is no
>>> mention about the Academic Track.
>>>
>>>
>>> Despite not being mentioned in the document we are
>>> planning for the Academic Track.
>>> Our plan was to decide together with OSGeo, after the
>>> selection process, the tracks to be organized.
>>>
>>> - the proposal mentions a poster session. Since a few
>>> years already, posters have been replaced with
>>> lighting talks and I think this has worked quite
>>> well.
>>> It would also avoid extra-sessions after 6:00 pm
>>> (which may not be well-attended) and to keep the
>>> rooms
>>> free for the BoF sessions (which btw are also not
>>> mentioned).
>>>
>>>
>>> Lightning talks instead of posters are ok for us.
>>> As mentioned in the proposal (page 8) we will facilitate
>>> the BoF sessions and offer the required rooms ad-hoc.
>>>
>>> - the proposal does not mention the possibility to
>>> offer scholarships: is this foreseen?
>>>
>>>
>>> Yes. We included in the proposal just accomodation
>>> support
>>> but we wish to secure funding for a few scholarships.
>>>
>>> Best regards,
>>>
>>> Marian
>>>
>>>
>>> Thank you,
>>> Marco
>>>
>>>
>>> Il giorno mer 17 set 2025 alle ore 09:48 Tõnis Kärdi
>>> via Conference-Europe <conference-
>>> europe at lists.osgeo.org <mailto:conference-
>>> europe at lists.osgeo.org>> ha scritto:
>>>
>>> Thanks Astrid!
>>>
>>> One thing that popped in my head was the timing -
>>> the proposed dates
>>> (27.07-02.08) are maybe too close to the
>>> Hiroshima
>>> global FOSS4G
>>> (30.08-5.09)? Although, as the venue is at a
>>> university so we are
>>> constrained by the university's own schedule.
>>>
>>>
>>> t;
>>>
>>>
>>> On 13.09.25 13:45, Astrid Emde (OSGeo) via
>>> Conference-Europe wrote:
>>> > Hello all,
>>> >
>>> > let's start the discussion.
>>> >
>>> > Thank you very much to the team from Romania
>>> for
>>> their propoal to host
>>> > FOSS4G Europe 2026 in Timișoara.
>>> >
>>> > The proposal looks very good to me.
>>> >
>>> > - it will be in summer like the last FOSS4G
>>> Europe - very good
>>> > - proposed prices are similar to last years.
>>> Very good to keep the
>>> > students prices very low. I like that
>>> > - many people and organizations are already
>>> involved and we know how
>>> > good FOSS4G in Romania is from the global event
>>> :)
>>> > - the Univerity looks very suitable for the
>>> event
>>> >
>>> > +1 from my side
>>> >
>>> > Astrid Emde
>>> >
>>> >
>>> >
>>> > Am 02.09.2025 11:35 schrieb Tõnis Kärdi via
>>> Conference-Europe:
>>> >> Hi all,
>>> >>
>>> >> August passed excruciatingly fast, and
>>> September is here which can
>>> >> only mean one thing - we will have time for a
>>> three week discussion
>>> >> period on the next FOSS4G Europe 2026. I'm
>>> CCing the conference_dev
>>> >> list here aswell so we are on the same page :)
>>> >>
>>> >> We have a proposal to host FOSS4G Europe 2026
>>> conference in Timisoara,
>>> >> Romania. Please find the prepared pdf document
>>> at OSGeo NextCloud [1].
>>> >>
>>> >> The discussion is open to anyone interested in
>>> the topic and you can
>>> >> participate by writing to the
>>> conference-europe
>>> mailinglist. Feel free
>>> >> to raise any questions/concerns - these will
>>> help the Timisoara LOC to
>>> >> better plan ahead.
>>> >>
>>> >> I'll collect the questions and answers also to
>>> the
>>> >> conference-europe-2026 wiki page [2] for
>>> easier
>>> future reference.
>>> >>
>>> >> Oh, and let's try to wrap the discussion up by
>>> 21.09.
>>> >>
>>> >>
>>> >> All the best from Tartu,
>>> >> t;
>>> >>
>>> >>
>>> >> [1] - https://nextcloud.osgeo.org/s/
>>> BGKGQK7rLYeq92a <https://nextcloud.osgeo.org/s/
>>> BGKGQK7rLYeq92a>
>>> >> [2] - https://wiki.osgeo.org/wiki/Conference-
>>> Europe-2026#Discussion <https://wiki.osgeo.org/
>>> wiki/Conference-Europe-2026#Discussion>
>>> > _______________________________________________
>>> > Conference-Europe mailing list
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>>> conference-europe <https://lists.osgeo.org/
>>> mailman/listinfo/conference-europe>
>>>
>>> -- @tkardi
>>>
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>>
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