[OSGeo-Conf] Conference policy

Jeff McKenna jmckenna at gatewaygeomatics.com
Fri Jul 18 11:26:08 EDT 2008

On second thought, to move forward, we will do the following:

1) Have an IRC meeting in #osgeo this Tuesday [1] to review the  
policy[2]  as it is now.  All conference committee members are  
encouraged to attend, as well as Board members, and community members  
(anyone that is interested in other words).  The goal of this meeting  
is to hold a forum for discussion on the proposed policy and see if  
any changes are required.  Once the meeting is concluded and the  
agreed modifications are made, no additional changes are to be made to  
the policy page until the following steps are completed:
2) The conference committee members will then have 2 business days  
(Wednesday and Thursday) to vote on the updated policy.
3) The committee's decision will be announced on Friday the 25th on  
the conference-dev list.
4) If the policy is approved, on Friday the 25th the policy will be  
recommended to the Board.  If the policy is not approved, another IRC  
meeting will be scheduled the following week for more discussions.

I hope this process meets the approval of all conference committee  
members.  I deeply apologize for the confusion.


[1] http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=22&year=2008&hour=15&min=0&sec=0
[2] http://wiki.osgeo.org/wiki/Official_OSGeo_Event_Policy

On 18-Jul-08, at 9:49 AM, Jeff McKenna wrote:

> The status is:
> - the current event policy[1] has been reviewed by the conference  
> committee
> - with some notable disagreements the policy has been accepted by  
> the committee
> Current challenges:
> - high interest in the policy means the committee's acceptance  
> process has seen votes and comments from non-committee members, and  
> we have tried to incorporate all feedback from all parties
> Moving Forward:
> - I agree that a verbal meeting is required.  I would like to  
> schedule a conference call (early next week) with the goal of  
> finalizing this policy.  If board members can be involved in that  
> meeting then that is even better.
> [1] http://wiki.osgeo.org/wiki/Official_OSGeo_Event_Policy
> -jeff

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