[OSGeo-Conf] FOSS4G 2014 Bid Q&A Period

[Jeroen Ticheler]

Dear committee member,
Although I'm not on the conf committee, I do have a few questions which I hope can be dealt with. They are not on the program, I hope to look into those as well, but thought I post these now. Both proposals are solid pieces of work, congratulations!

Both submitters (and committee members):
- Do we have statistics on how many viewers we have / had for the AV streaming of conference presentations? I notice that in both proposals the streaming services are quite expensive (Portland 67.500$, Washington 50.000$) although I'm not sure the Washington number includes other facilities as well?
I think it is relevant to understand if this investment in streaming video is worth the money or that money would be better spend in another way / could lower the registration fees.
An option is also to record plenary presentations instead of all sessions?

Portland:
- It looks like there is an error in the formula for "Credit Card Fees (eventbrite)". 
- Do workshop presenters receive a complementary registration for their efforts? This used to be good practice but was lost for the FOSS4G2013 conference. I see they are part of the Washington proposal :-)
- It would be nice to offer the Swag as options for sponsoring
- It may make sense to also budget for ~650 attendees?

Washington:
- No money for marketing
- Lunch and breaks seems pretty expensive at 60$ + 35$ /person/day while the conference center is very cheap. Are they part of a package deal?
- What happens with the net profit or loss beyond the OSGeo contribution?
- Operations total cost is quite high. This includes "Meeting planner fee" and EF Staff and travel. Are these two complementary? And if so, could that be simplified to reduce the operations budget?
- It is unfortunate a number of budget items are still TBD, making comparison with the budget of Portland more complicated.

Cheers,
Jeroen


On 2 jul. 2013, at 21:10, Paul Ramsey <pramsey at cleverelephant.ca> wrote:

> Dear conference committee members,
> 
> We have received the full bid documents from Portland, OR and
> Washington, DC. It now fall to *you* to review those documents and ask
> the questions you have of the bidders.
> 
> http://svn.osgeo.org/osgeo/foss4g/proposals/2014/2014_Proposal_Portland.pdf
> http://svn.osgeo.org/osgeo/foss4g/proposals/2014/2014_Proposal_Portland_Budget.xls
> 
> http://svn.osgeo.org/osgeo/foss4g/proposals/2014/2014_Proposal_Washington.pdf
> http://svn.osgeo.org/osgeo/foss4g/proposals/2014/2014_Proposal_Washington_Budget.xlsx
> 
> The Q&A period is very *short* so please read and question to bidders ASAP.
> 
> http://wiki.osgeo.org/wiki/FOSS4G_2014_Bid_Process#Bid_Process
> 
> Post your questions and look for responses on conference_dev.
> 
> Yours,
> 
> Paul
> 2014 RFP Coordinator
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