[OSGeo-Conf] FOSS4G 2016 and 2017 and 2018 Call for Hosting

Tue Dec 23 07:16:00 PST 2014

On Dec 22, 2014 11:13 PM, "Bart van den Eijnden" <bartvde at osgis.nl> wrote:
>
> I think Cameron is saying start the process for 2017 in 6 months from now
and for 2018 in 12 months from now.
>

Yes, that sounds great.  I'll draft a proposal.

Eli

> Bart
>
> Sent from my iPhone
>
> > On 22 dec. 2014, at 22:38, Eli Adam <eadam at co.lincoln.or.us> wrote:
> >
> > On Mon, Dec 22, 2014 at 12:09 PM, Cameron Shorter
> > <cameron.shorter at gmail.com> wrote:
> >> I'm +0 for moving the conference selection forward.
> >> I suggest start by selecting foss4g-na in 6 months time,
foss4g-(elsewhere)
> >> in 12 months.
> >> If that suites people from NA, I suggest raising a motion.
> >
> > Selecting FOSS4G 2017 12 months from now would be keeping things about
> > the same, I don't think a motion is needed to do that.
> >
> > Eli
> >
> >>
> >>
> >>> On 23/12/2014 4:13 am, Eli Adam wrote:
> >>>
> >>> On Mon, Dec 22, 2014 at 5:48 AM, Steven Feldman <shfeldman at gmail.com>
> >>> wrote:
> >>>>
> >>>> Fair points Arnulf
> >>>>
> >>>> Surely the announcement requesting LoI’s can be anticipated by
potential
> >>>> bid
> >>>> teams who can start their venue planning etc before the official
> >>>> announcement.
> >>>
> >>> Writing LoI's is easy and can be done years in advance or the week in
> >>> advance.  Reserving venues with a deposit is more of a commitment.
> >>>
> >>>> We know 2016 is Europe, 2017 is America, 2018 is somewhere else 2019
is
> >>>> Europe, 2020 America and 2012 is somewhere else - do teams bidding
for
> >>>> 2017
> >>>> onwards need any more notification than that?
> >>>
> >>> Yes, LOCs need a decision so that they can pay a deposit on their
> >>> venue.  Most venues will not reserve without a deposit and most LOCs
> >>> won't pay a deposit without a decision that they have been awarded the
> >>> bid.
> >>>
> >>> Where is PyCon in 2017?  Oh, Portland [1], they already know far in
> >>> advance and will be reserving venues, the same venues that FOSS4G
> >>> might be considering.  Same for other cities and other conferences.
> >>> The conferences that book the same venues as FOSS4G reserve 2-3 years
> >>> in advance, for FOSS4G to have a chance at those venues we need to
> >>> reserve on similar time frames (or rely on luck or alternate venues or
> >>> adjust the dates).
> >>>
> >>>
> >>> Best regards, Eli
> >>>
> >>>
> >>> [1]
> >>>
http://pyfound.blogspot.com/2014/08/portland-chosen-as-pycon-20162017.html
> >>>
> >>>
> >>>> ______
> >>>> Steven
> >>>>
> >>>>
> >>>> On 19 Dec 2014, at 11:52, Seven (aka Arnulf) <seven at arnulf.us> wrote:
> >>>>
> >>>> -----BEGIN PGP SIGNED MESSAGE-----
> >>>> Hash: SHA1
> >>>>
> >>>> Steven,
> >>>> in my experience there are several distinct phases and the very
initial
> >>>> phase of selecting a venue, coordinating with parallel events,
starting
> >>>> dialogs about co-location etc. need to be done with enough time to
go.
> >>>> This will typically be done by a small team of initial firestarters.
> >>>>
> >>>> Later on the team will grow and include others. The last sprint
planning
> >>>> meeting will take place just a few months prior to the conference.
> >>>>
> >>>> Therefore I would not think that an early CfP will result in a tired
or
> >>>> burnt-out team. It is the responsibility of the LOC chair to manage
> >>>> accordingly (as you have brilliantly managed to) and take care that
the
> >>>> team will not be stretched too hard (...until a few weeks prior to
the
> >>>> event when the team has to go full throttle).
> >>>>
> >>>> Cheers,
> >>>> Arnulf
> >>>>
> >>>> On 19.12.2014 08:33, Steven Feldman wrote:
> >>>>
> >>>> I am not sure that I agree that LOCs need or want more than 18-20
> >>>> months notice. Whilst there may be a benefit in terms of venue
> >>>> booking, there could be a downside in team fatigue and drop out
> >>>>
> >>>> For FOSS4G2013 we started thinking about the event and putting a team
> >>>> together in September 2011. We were ready with a venue (provisional
> >>>> booking) by the time the call for LoIs came out.
> >>>>
> >>>> Steven
> >>>>
> >>>> On 19 Dec 2014, at 01:13, Eli Adam <eadam at co.lincoln.or.us> wrote:
> >>>>
> >>>> Conference Committee,
> >>>>
> >>>> Consistent feedback from previous LOCs is "make the FOSS4G LOC
> >>>> decision with more time before the event".  The 2016 decision is
> >>>> slated to be made on 2015-03-01 [1].  Should we launch the 2017
> >>>> process on 2015-03-02?  It seems that LOCs are eagerly awaiting
> >>>> the opportunity to bid and are more than prepared once the process
> >>>> happens.
> >>>>
> >>>> A LOC decision with more time before the event may also be the
> >>>> single best way to ensure success and reduce risk.  It is also
> >>>> super easy.  I suggest moving up the 2017 and 2018 timelines.
> >>>> Until there are complaints from potential LOCs that the decision is
> >>>> too early or more importantly if there are no quality bids, then I
> >>>> think the decision can be made sooner.
> >>>>
> >>>> Claude, Sorry to hear that there is not suitable date availability
> >>>> at your top choice venue.  I'm sure that if Lausanne bids it would
> >>>> be one of several very excellent bids.  Had the bid been earlier
> >>>> and awarded to Lasanne, I'm sure that the LOC would already be well
> >>>> on the way to a great conference.
> >>>>
> >>>> Best regards, Eli
> >>>>
> >>>>
> >>>> [1] http://www.osgeo.org/conference/rfp/
> >>>>
> >>>> _______________________________________________ Conference_dev
> >>>> mailing list Conference_dev at lists.osgeo.org
> >>>> http://lists.osgeo.org/mailman/listinfo/conference_dev
> >>>>
> >>>>
> >>>>
> >>>> - --
> >>>> Exploring Space, Time and Mind
> >>>> http://arnulf.us
> >>>> -----BEGIN PGP SIGNATURE-----
> >>>> Version: GnuPG v1.4.11 (GNU/Linux)
> >>>>
> >>>> iEYEARECAAYFAlSUEZoACgkQXmFKW+BJ1b3Q4ACeK9zadq5oE4s9IqhUAUm2DZT9
> >>>> lM8AnRKDuLTKE2mWxymvfYO1ekiMVqiz
> >>>> =l4Nu
> >>>> -----END PGP SIGNATURE-----
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> >>>>
> >>>>
> >>>>
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> >>
> >>
> >> --
> >> Cameron Shorter,
> >> Software and Data Solutions Manager
> >> LISAsoft
> >> Suite 112, Jones Bay Wharf,
> >> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
> >>
> >> P +61 2 9009 5000,  W www.lisasoft.com,  F +61 2 9009 5099
> >>
> >>
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