[OSGeo-Conf] FOSS4G 2016 and 2017 and 2018 Call for Hosting

Tue Dec 23 07:23:39 PST 2014

+1!
On Dec 23, 2014 9:16 AM, "Eli Adam" <eadam at co.lincoln.or.us> wrote:

>
> On Dec 22, 2014 11:13 PM, "Bart van den Eijnden" <bartvde at osgis.nl> wrote:
> >
> > I think Cameron is saying start the process for 2017 in 6 months from
> now and for 2018 in 12 months from now.
> >
>
> Yes, that sounds great.  I'll draft a proposal.
>
> Eli
>
> > Bart
> >
> > Sent from my iPhone
> >
> > > On 22 dec. 2014, at 22:38, Eli Adam <eadam at co.lincoln.or.us> wrote:
> > >
> > > On Mon, Dec 22, 2014 at 12:09 PM, Cameron Shorter
> > > <cameron.shorter at gmail.com> wrote:
> > >> I'm +0 for moving the conference selection forward.
> > >> I suggest start by selecting foss4g-na in 6 months time,
> foss4g-(elsewhere)
> > >> in 12 months.
> > >> If that suites people from NA, I suggest raising a motion.
> > >
> > > Selecting FOSS4G 2017 12 months from now would be keeping things about
> > > the same, I don't think a motion is needed to do that.
> > >
> > > Eli
> > >
> > >>
> > >>
> > >>> On 23/12/2014 4:13 am, Eli Adam wrote:
> > >>>
> > >>> On Mon, Dec 22, 2014 at 5:48 AM, Steven Feldman <shfeldman at gmail.com
> >
> > >>> wrote:
> > >>>>
> > >>>> Fair points Arnulf
> > >>>>
> > >>>> Surely the announcement requesting LoI’s can be anticipated by
> potential
> > >>>> bid
> > >>>> teams who can start their venue planning etc before the official
> > >>>> announcement.
> > >>>
> > >>> Writing LoI's is easy and can be done years in advance or the week in
> > >>> advance.  Reserving venues with a deposit is more of a commitment.
> > >>>
> > >>>> We know 2016 is Europe, 2017 is America, 2018 is somewhere else
> 2019 is
> > >>>> Europe, 2020 America and 2012 is somewhere else - do teams bidding
> for
> > >>>> 2017
> > >>>> onwards need any more notification than that?
> > >>>
> > >>> Yes, LOCs need a decision so that they can pay a deposit on their
> > >>> venue.  Most venues will not reserve without a deposit and most LOCs
> > >>> won't pay a deposit without a decision that they have been awarded
> the
> > >>> bid.
> > >>>
> > >>> Where is PyCon in 2017?  Oh, Portland [1], they already know far in
> > >>> advance and will be reserving venues, the same venues that FOSS4G
> > >>> might be considering.  Same for other cities and other conferences.
> > >>> The conferences that book the same venues as FOSS4G reserve 2-3 years
> > >>> in advance, for FOSS4G to have a chance at those venues we need to
> > >>> reserve on similar time frames (or rely on luck or alternate venues
> or
> > >>> adjust the dates).
> > >>>
> > >>>
> > >>> Best regards, Eli
> > >>>
> > >>>
> > >>> [1]
> > >>>
> http://pyfound.blogspot.com/2014/08/portland-chosen-as-pycon-20162017.html
> > >>>
> > >>>
> > >>>> ______
> > >>>> Steven
> > >>>>
> > >>>>
> > >>>> On 19 Dec 2014, at 11:52, Seven (aka Arnulf) <seven at arnulf.us>
> wrote:
> > >>>>
> > >>>> -----BEGIN PGP SIGNED MESSAGE-----
> > >>>> Hash: SHA1
> > >>>>
> > >>>> Steven,
> > >>>> in my experience there are several distinct phases and the very
> initial
> > >>>> phase of selecting a venue, coordinating with parallel events,
> starting
> > >>>> dialogs about co-location etc. need to be done with enough time to
> go.
> > >>>> This will typically be done by a small team of initial firestarters.
> > >>>>
> > >>>> Later on the team will grow and include others. The last sprint
> planning
> > >>>> meeting will take place just a few months prior to the conference.
> > >>>>
> > >>>> Therefore I would not think that an early CfP will result in a
> tired or
> > >>>> burnt-out team. It is the responsibility of the LOC chair to manage
> > >>>> accordingly (as you have brilliantly managed to) and take care that
> the
> > >>>> team will not be stretched too hard (...until a few weeks prior to
> the
> > >>>> event when the team has to go full throttle).
> > >>>>
> > >>>> Cheers,
> > >>>> Arnulf
> > >>>>
> > >>>> On 19.12.2014 08:33, Steven Feldman wrote:
> > >>>>
> > >>>> I am not sure that I agree that LOCs need or want more than 18-20
> > >>>> months notice. Whilst there may be a benefit in terms of venue
> > >>>> booking, there could be a downside in team fatigue and drop out
> > >>>>
> > >>>> For FOSS4G2013 we started thinking about the event and putting a
> team
> > >>>> together in September 2011. We were ready with a venue (provisional
> > >>>> booking) by the time the call for LoIs came out.
> > >>>>
> > >>>> Steven
> > >>>>
> > >>>> On 19 Dec 2014, at 01:13, Eli Adam <eadam at co.lincoln.or.us> wrote:
> > >>>>
> > >>>> Conference Committee,
> > >>>>
> > >>>> Consistent feedback from previous LOCs is "make the FOSS4G LOC
> > >>>> decision with more time before the event".  The 2016 decision is
> > >>>> slated to be made on 2015-03-01 [1].  Should we launch the 2017
> > >>>> process on 2015-03-02?  It seems that LOCs are eagerly awaiting
> > >>>> the opportunity to bid and are more than prepared once the process
> > >>>> happens.
> > >>>>
> > >>>> A LOC decision with more time before the event may also be the
> > >>>> single best way to ensure success and reduce risk.  It is also
> > >>>> super easy.  I suggest moving up the 2017 and 2018 timelines.
> > >>>> Until there are complaints from potential LOCs that the decision is
> > >>>> too early or more importantly if there are no quality bids, then I
> > >>>> think the decision can be made sooner.
> > >>>>
> > >>>> Claude, Sorry to hear that there is not suitable date availability
> > >>>> at your top choice venue.  I'm sure that if Lausanne bids it would
> > >>>> be one of several very excellent bids.  Had the bid been earlier
> > >>>> and awarded to Lasanne, I'm sure that the LOC would already be well
> > >>>> on the way to a great conference.
> > >>>>
> > >>>> Best regards, Eli
> > >>>>
> > >>>>
> > >>>> [1] http://www.osgeo.org/conference/rfp/
> > >>>>
> > >>>> _______________________________________________ Conference_dev
> > >>>> mailing list Conference_dev at lists.osgeo.org
> > >>>> http://lists.osgeo.org/mailman/listinfo/conference_dev
> > >>>>
> > >>>>
> > >>>>
> > >>>> - --
> > >>>> Exploring Space, Time and Mind
> > >>>> http://arnulf.us
> > >>>> -----BEGIN PGP SIGNATURE-----
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> > >>>>
> > >>>> iEYEARECAAYFAlSUEZoACgkQXmFKW+BJ1b3Q4ACeK9zadq5oE4s9IqhUAUm2DZT9
> > >>>> lM8AnRKDuLTKE2mWxymvfYO1ekiMVqiz
> > >>>> =l4Nu
> > >>>> -----END PGP SIGNATURE-----
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> > >>>>
> > >>>>
> > >>>>
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> > >>
> > >>
> > >> --
> > >> Cameron Shorter,
> > >> Software and Data Solutions Manager
> > >> LISAsoft
> > >> Suite 112, Jones Bay Wharf,
> > >> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
> > >>
> > >> P +61 2 9009 5000,  W www.lisasoft.com,  F +61 2 9009 5099
> > >>
> > >>
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