[OSGeo-Conf] Underwriting FOSS4G events

[till.adams at fossgis.de]

Hi Steven,

many thanks for your efforts.

I think I have a quiet good overview about our pre-payments and 
payments in case of cancelling. I'll try to put this together in a short 
report this weekend.
I'll try to put this into the sheet we've received to use for our 
financial planning for the proposal, so it can be re-used for upcoming 
proposals.

So far, Till


Am 2015-08-21 12:47, schrieb Steven Feldman:
> I have updated the wiki at
> http://wiki.osgeo.org/wiki/FOSS4G_Handbook#Finances [3] with my
> thoughts (slightly amended from the previous mail). Suggest comments
> are highlighted in red on the wiki with a user name for the moment so
> that we can easily track without going through edit history.
>
> I have asked the Board to provide us with copies of past
> ‘agreements’ (formal and verbal) so that we can get a view of what
> has been agreed in the past
>
> I have requested the Board to determine the level of reserves that
> they are willing to set aside to underwrite FOSS4G events
>
>  ______
> Steven
>
>> On 19 Aug 2015, at 21:19, Cameron Shorter <cameron.shorter at gmail.com
>> [1]> wrote:
>>
>> Hi Till, Stephen, Girt,
>> Your suggestions all make sense and I like what is being suggested.
>> Who owns the risk can be different for each conference, whether that
>> be a LOC legal body, or the OSGeo Foundation, or a proportion of
>> both.
>> The key is that the risk is defined, and that their is a strategy
>> for all scenarios.
>> Typically there will be a requirement to pay a deposit by DATE1,
>> more to be paid by DATE2, ...
>>
>> I feel a plan should be put in place, which goes something like:
>> By DATE1, if the exposure is greater than $XXXX, then the conference
>> will be cancelled.
>> By DATE2, ...
>>
>> With regards, to defining a process, I'd encourage you to draft some
>> suggestions into the wiki here:
>> http://wiki.osgeo.org/wiki/FOSS4G_Handbook#Finances [2]
>> (Feel free to change existing content)
>>
>> Once it is in a reasonable state, invite the conference committee to
>> review, and we can finalise it.
>>
>> On 19/08/2015 10:24 pm, till.adams at fossgis.de wrote:
>>
>>> Steven, @Conference committee,
>>>
>>> many thanks for your thoughts on that. I have some comments
>>> inline.
>>>
>>>> I agree that it is time for OSGeo to formalise our commitment to
>>>> ‘underwrite’ a FOSS4G (Global or Regional). The reasonably
>>>> loose
>>>> understanding that has worked in the past is probably past
>>>> it’s
>>>> time.
>>>
>>> +1
>>>
>>>> Thoughts on the process:
>>>>
>>>> * We need a clear statement from any FOSS4G seeking OSGeo’s
>>>> financial backing
>>>
>>> Yes, I think that is in progress.
>>>
>>> * Initial advan
>>>
>>>> s="">
>>>> (+1) I am working on this for now.
>>> ss=""> * Potential loss through cancellation at different stages
>>>
>>> (
>>>
>>>> &nbs
>>> loss if conference goes ahead but attendance is less than
>>> target
>>>
>>> (+1) I am work
>>>
>>>> * OSGeo will confirm the maximum level tha
>>> erwrite
>>>
>>> How will OSGeo come to this maximum level-number? Maybe good to
>>> formalize this as well...
>>
>> --
>> Cameron Shorter,
>> Software and Data Solutions Manager
>> LISAsoft
>> Suite 112, Jones Bay Wharf,
>> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>>
>> P +61 2 9009 5000, W www.lisasoft.com, F +61 2 9009 5099
>
>
>
> Links:
> ------
> [1] mailto:cameron.shorter at gmail.com
> [2] http://wiki.osgeo.org/wiki/FOSS4G_Handbook#Finances
> [3] http://wiki.osgeo.org/wiki/FOSS4G_Handbook#Finances